Imagine if you could split your meeting into groups perhaps you want to organize
a brainstorming session or group exercises
in today's video i'm going to show you how, with Breakout rooms in Microsoft Teams
now before I jump into the content there is a few things that you need to keep in mind.
Only the meeting organizer can set up the Breakout rooms and they can only do this on the desktop
version of Microsoft Teams. Participants they can join from anywhere so they can join via the web
version, mobile version and the desktop version.
so here I am in a meeting that i joined earlier. If my meeting screen looks different to yours that's because i'm using the new meeting
experience and you will need to enable this before you can use breakout rooms to enable this feature.
just go to your Profile, click Settings
and you want to check this box here, it does require a restart so just sign out and then
sign back in again. You won't be able to assign people to the breakout rooms until
they've joined the meeting. Currently I have two other people on this call.
When it comes to this channel, Ready Steady Excel is a one-man show and i've only got a limited amount
of devices but in real life you're likely to have more users when working with Breakout rooms.
The Breakout rooms feature is this little icon here, the one with the two squares. When I click
on here I get this screen. The first question, how many rooms do i need? If i click on the number
I can create up to 50 rooms. For this example, I'm going to go for two and when i click on two here
it shows me how many people will be assigned into the rooms, so because i've got a limited amount of
participants at the moment it's only doing one per room. Next i've got two options, I can either
get Teams to create these rooms automatically and Teams will randomly assign the people to the rooms
or i can do it manually myself. In this example, I'm going to go for the automatic option,
but i can manually move people around the different rooms if I need to. So let's click
create rooms, Microsoft Teams is now working its magic and here on the right we've got two rooms.
It's got Room One and we've got Room Two, so here's a late comer to this meeting Ron Burgundy and he's
currently not assigned to a room. I can do this now, so if I hover here, expand, click on Ron's name
click assign and it will come up with the rooms and I then click on the room that i want to pop
him into. Now if a lot more people joined i do have the option here to add more rooms if i needed to,
just simply click in Add Room and it will add another room. If you want to move people
to a different room, just expand the room, select their name, click assign and then choose the room.
It's as simple as that, now before I start up these Breakout rooms, I just want to show you some
of the settings that are available. If i click here, more options, so we've got Room settings
and the first option is a default setting, so people will be moved over automatically when the
rooms are opened and you've also got a check box here, to allow people to move back to the main room
when they're ready. So, i'm going to tick on this box just to give people a bit of freedom.
At the moment we're all in this main room, to start the Breakout rooms you just simply
click start rooms. Everyone will get a message to say that they will be moved over in 10 seconds
and off they go. Ron Burgundy is the last one, always the last one to go and he's now gone to his
room. Here i am in the main room, all by myself, now if i want to go into these rooms myself,
to check on how people are doing, maybe they're having a discussion, doing a bit of brainstorming
going through an exercise, then i can jump into those rooms and check how people are
doing. To do that, just click here, hover the mouse over the room, click More options
and i've got the option to join a room, whilst i'm here just to show you, you've also got options to
rename the room, so if i didn't want it to be called Room One, maybe i want it to be called
Group A, then i could rename it. By clicking Close room, it will just bring this room here
back into the main area i'm not ready to do that just yet, so i'm going to click Join room
and it opens this window here. i'm now in the room with T Laskowski or Thomas Laskowski
and Ron Burgundy, so here i could discuss to see how they're all doing.
When i'm finished with this room, I click Return, it brings me back to the main room.
and if i wanted to jump into Room Two, it's the same process, just click more options and then
click Join room. Now if i wanted to send a message across all the rooms, then i could do that without
jumping into each room. To do this, we go up to More options and I click Make an Announcement so
this allows me to broadcast the message across all the rooms, perhaps I want to give people
a five minute warning and when I click send this will broadcast an important message
to each room. If needed people can then respond to this message. As you can see here, i've got the
response and i can choose to click reply. Just to show you where those messages go, if i minimize
this and if i click here on Chat, i've got my rooms here, if i click on Room One, I can see the response
and if i wanted to send further messages then i could do it from here too. To bring everyone
back to the main room. You just simply click Close rooms and this will start to bring everyone
back to this main room. So once everyone's returned to the main room, you can see them there on
the screen. You could also go to Participants to see them listed and at any point if you want
to restart those rooms, maybe you've given them another exercise you could click start rooms.
If you wanted to recreate the rooms, it's just a matter of going to More options
click Recreate Rooms, click recreate and then you can restart the process. If you want to
learn more about Microsoft Teams, then watch these videos here and I will see you in the next video.