Let's look at the interface of Microsoft Word 2016
On the top you have what's called ribbon In There are multiple you have on each ribbon.
I'm in the Home tab Right now there are also file tab
Insert design, and you can just by clicking on the tab you can quickly switch in between
Each ribbon tab has its own category so clipboard font
paragraph
Styles, and editing this are the typical
sections in the home
ribbon tab
the lower right corner we have a zooming interface
so we can zoom in and zoom out real quick and you can also
By clicking on the button do it we can switch to a different layouts
print layout web layout and
Also in the read mode to see which one works the best for you and here in the lower left corner
We see how many pages we have how many words and some other statistical information, that's helpful
as you probably well aware Microsoft more document is designed to
Managing the text so I have a sentence here
This is my first Word document and what you see you see a dots instead of spaces here
And the way I turn it on or off is by clicking this button in the paragraph section
I like this, but some people see it as confusing it also allows me to see the end of the line breaks
but let's first start with looking at the
Clipboard section and see what we can do here if we select this text
And I'm using the mouse to do the selection and then I can work with the selected text
And this is what this clipboard section is all about we can copy this text
Put the cursor to the next line and click paste the button
And it copied and pasted the text we can also cut the text so if I select the second line and I click cut
It put it into a clipboard, but it also cut it I can paste it back
And I can paste it many times
and it
will take the text from the clipboard, and it will put it into the Microsoft Word document
Now let's look at what we can do with text if we select the text that we typed we can
Change the font properties and you can do it two ways you can select it and use the font section here
Or you can do a right mouse-click, and you see on top it shows pretty much the same options
We can make it bold can make it italic or bold and italic as I did and we can also make it underlined
So combination of this three properties allows you to choose
You can pick the font color
or we can pick the highlight the color right behind this text and you can pick the styles and styles is a
Separate conversation, it's a bigger
Bigger topic because it allows you to do a lot of different things as you can see the style we select right now just called
normal style
Now let's look at the paragraph section of the whole ribbon tab in paragraph section what we can do we can do different things
Related to paragraph we can do bullets we can do numbers or we can increase
indentation or decrease indentation
For example if we're looking at this to-do list what we can do we can make
The title of the list as bold and you see that I misspelled the grocery
Here so it highlighted. It was the red line, and I just did right mouse click and pick the correct word
But now we're focusing in the paragraph section so in paragraph you can make it as bullets
That's one way to do it, and I'm gonna disable
The paragraph mark so you can see as it's a real Word document. We can also make it as numbers
We can do it as hierarchical number of what's called the word multi-level list
Let's look at the styles section
In Microsoft Word so for example if you are writing a book you might have three chapters in the book chapter 1 chapter
2 and chapter 3
Here, and I'm going to delete
Using the delete button so we see chapter 3 here as well and styles are designed to help us organize
Data that you might need to present in there multiple benefits for you using the stats for example chapter 1 might be heading one style
Regular, text is typically a normal style, and that's what we see chapter two
Also might be heading one style, but now see chapter two instead of just text it has
Subsection 2 that one and subsection would be the next heading style, which would be
Heading 2 and then we have also subsection 1 and this would be the text inside of subsection 2 that one
Then we will have sex
subsection
this is extra text subsection 2.2 and
We will just use heading 2 style and chapter 3 we would be heading 1 style
One big benefit of using this type of structures it allows you to use internal features for Microsoft Word to do
Navigation so if we go to view and then select navigation pane you see on the left now it builds the hierarchical structure
And chapters are in one level, but subsections would be on a different level
Let's take a look at how can we do basic operations in Microsoft Word?
How we can add text delete text move text in your documents
The text which you see currently on the screen is the simple text that I put is in this tutorial it contains multiple sentences
And what we can do we can select the text by using the mouse right and using the left mouse click
A couple ways you can copy the text we can copy using the copy button
And if we put the cursor somewhere else we can paste the same thing text that we just copied
We can also undo this operation there is an undo paste
Button or if this is not something that we really wanted
Meaning undoing it we can also redo the typing
We can also see more details about the text if we click this
show/hide button it shows some additional characters
they typically do not show up for example does that in the middle of the line indicates a
space this symbol indicates end of the line
and page break
Indicates that after this line text will go right into the next page
the copy and paste operations also available
Through the menu, so if I highlight this large paragraph here, I can do a right mouse-click
And there's a copy option available here
So it can do copy I can add an extra line here by clicking enter button
And I can do a paste through the menu as well
So there are different paste options. This is just keep source formatting, and that's the type of paste that I chose
We can also move text without copying and pasting to do that
we just need to select the text that we would like to move and
using the left mouse button
Holding this we can just drag it and drop it in a new place and
Obviously we can undo this operation using the undo button on pressing ctrl Z on the keyboard
Deleting text is done
The living of the text is done in multiple different ways we can highlight the text and we can do cut
It removes it from the text, but it remembers it in the clipboard in case we need it
Or we can select the text and use the delete button on the keyboard
it permanently deletes the text without putting it into the clipboard, but you can still undo this operation using the
undo button
In this section we're gonna look at the basics of
organizing the document microsoft word document
Typical need is to break document into multiple sections so for example, which you're looking at on the screen right now
Is the document that contains three sections?
And this is pretty simplistic
All of the chapter information for chapter 1 chapter 2 or chapter 3 is all on the same page
But reality is the chapter 1 might have 510 pages or even more chapter 2 might be same large
Content and same for chapter 3 and there might be 10 chapters or 20 chapters
So what word provides is a very good way of organizing and navigating through this?
Organization that you're putting together?
By using the Styles so all styles are highlighted here in this section in the ribbon you see the Style section
and the key styles you can expand this section to see more styles you can just go back and forth so you click expand and
the regular text is typically a normal style, but we also have heading 1 style heading 2 heading 3
And this is typically to build a hierarchy of
Styles, and I'll explain it to you in a second and demonstrate. How you do it
So what I'm going to do right now. I am going to assign style
heading 1 to chapter 1
I'm going to move the cursor to chapter 2 a name of the section and put and say this is also heading 1 and
chapter 3 would also be
heading
Heading 1 and what it allows me to do obviously
it's a nice way to automatically highlight this section and
What I'm using I'm using some special characters hide and show feature of the word
So it's easy to navigate
But I just disabled it so it's easier to see it looks more like a regular word document
But now what we can do we can show you how it helpful with navigation, so I'm gonna click the view
tap here
I'm gonna select the navigation pane and you see that there's three chapters
That I have here in the document we can navigate between
Them I also have additional
chapters and then subsections
In the same document and it highlights this in the table of content
area or
navigation pane document
So you can also build as I mentioned table of content from this information, so it will automatically?
look at everything that has a heading style and included into the
table of content and when you have heading one it shows all this information in this level but
subsections would be heading two and you can also have a
Sub sub sections or sub chapters
That would be heading three so having those things in place allows you to build a hierarchical structure
Which is very easy to manage and assign and also very easy to navigate
Let's take a look how you can
Find and replace the text
That's one of the coolest feature of
Every editor text editor it allows you to do massive fines in the large volumes of text and also massive our
Replacements so for example how do I identify all words that say tutorial?
in this
Document I highlight the word, that's the easiest way. I'm showing you in the reserve in the upper right corner
There is a find button or you can do ctrl F
So I click it and you see it shows me
tutorial and it also
Finds in depth and shows all the places in the document and I can move between them by clicking it on the left
That has this word and as you can see there are quite a few of those places
Now a lot of times
Which you also need to do in addition just to find the word you can just type it manually and replace it
Maybe it was text
That's my replacement, but let's say I want to do replacement on the massive scale so for that
There is a replace function in the same area right under the find button we click on the replace
and for example worksheet or Illumina replace with
word
manual I
Can do
replacements one by one just by clicking replace button
So it finds the word
Tutorial you see it highlighted on the screen
I click replace and it replaced it right here was the word manual or I can if I know for sure that yes
This is what I want to do. I can just click replace all
And it dead 30 for replacement in this document
One of the features of Microsoft Word is ability to work with tables in order to add tables to the document
you need to click on insert tab and there is a table button and here allows you to highlight and select the
dimensions of the table so if I select
3 by 2 table it's going to insert it and it would allow me to start typing so for example this would be item
Description and
Price and those are the things I can add into a table and for example item might be
Echo device description might be
Amazon
echo and price might be
$49.99 and I'll use the dollar sign if I click tab button it will add another row to the table and I can also
apply
Copy and paste operations to the table. I just need to highlight the row
I'm trying to let's say replicate. I go back to home and click copy
select the new row and click paste it allows me to do that I
Can also cut obviously use any of the clipboard operations for that I can also highlight the header
here and make it bold the text here I can change the
Alignment maybe by making it a center. I can also change the background color
by selecting the background color
And choosing a different background color, so this way allows me to highlight the header
It looks like the left alignment as much as all did better. So that's what I'm going to keep
Microsoft Word allows saving into PDF as one of the options on the save as menu
So if you're trying to save the document as PDF file you just need to click file save
as and
There is an option here on the list
Of save file type save as and you pick the PDF file
Then you pick the name of the PDF file that you want to save and click Save
In it bring the document in Adobe Reader as a PDF file so this is very simple and Isis
All different aspects most of the different aspects of the word file
retained
Couple cool things that might be useful for you when you consider a PDF file if you're doing the link
Let's say we want to link this to external website and keep this link in PDF file we do insert
Link and let's say link might be WWE
Microsoft.com
We create this link
So now it's linkable. We need to do ctrl click to follow this link in the word document
But when we save it as PDF file
save as PDF and
I'll just do a version two I'll rename the file
But you see it becomes a link in PDF file as well
When we deciding how to print Microsoft document we have a lot of options to consider
Just a regular printing if you need to just do a printing you print as yes
And like our soft word provide a lot of default functions
So you just do file print and the document shows up in print preview you can zoom in zoom
Out here and see and scroll all the pages
for the document
to see
If you'd like to change something though you need to go to layout option
And there are a lot of things available you can change margins
this is the
Areas that surround the text on the page you can make them normal right now
They're normal. You can make them narrow moderate wide basically what you need you can change orientation of the page
From portrait which is right now to landscape, and this is how landscape page looks
Then you can change the size of the page pick a different document
Insert line breaks hibernation
create columns and do a lot of different things you can also click on the page setup here and
All of this options come up in one story
Hope you have learned something and enjoyed this video
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Hope to see you back soon again. This is vadim kolenka. Thanks again for watching