Congrats. You made the right decision of having multiple speakers at your online meeting.
So what now?
My name is Kristina. I'm from Slido and by the end of this video,
you will know what to do with your speaker squad.
So if you are meeting owner,
and are planning to run an online meeting with multiple speakers,
here are seven things to help you make your meeting a success.
Create a single masterdeck for your meeting
Think about the last online meeting that you attended.
How many times did you hear: "Can I start sharing now?"
"Can you see my screen?" "Can you please stop sharing now?" It can be super annoying.
To avoid these hiccups and unnecessary comments.
We recommend to create a single masterdeck.
This will allow for a smooth execution of your slides,
and it will keep a nice dynamic of your presentation.
Another great thing about having a masterdeck
is that you'll actually be able to see how many slides your presenters have
and it will put you in control of the presentation and in control of the timing.
Invite a meeting moderator
This person acts as a bridge between your audience,
the speakers, and you as the meeting owner.
The moderators set the mood for the entire meeting.
They greet the audience, share the housekeeping notes at the start
and they guide you through the entire meeting.
At the end, they can facilitate a Q&A session
and if anything goes wrong, they can save the day.
[wow]
One very important thing.
Decide about who is going to move through the slides during the meeting
Once you have created your masterdeck.
Decide about who is going to share the screen.
This person will also move through the slides.
The best thing that can happen to you?
You are using a tool that allows for remote control.
This way you can give remote control of your presentation to the speaker
that is currently presenting, and this person can then decide
about when they want to move to the next slide.
Change the speakers every five to seven minutes
The best thing about having multiple speakers at your online meeting,
Is that you can easily change the dynamic by simply changing the speakers.
We recommend that you change the speaker every five to seven minutes.
That way your audience will stay engaged and will keep their focus.
Bring in everyone for the Q&A part
When you're running a meeting with multiple speakers,
make sure you dedicate enough time for the Q&A part.
Now this is the time for your moderator to shine.
The role of the moderator is to give everyone a chance to speak,
and distributed the time to answer the questions equally among all of the speakers.
Alternatively, if it's just the two of you in an online meeting,
make sure you take turns in asking and answering the questions.
This will turn your Q&A into a natural and dynamic conversation.
Agree on the communication channel
You are in this together and communication is an essential part of the teamwork.
So together with your team, together with the speakers
and with your moderator, agree on the channel
where you are going to communicate during the live meeting.
It could be a WhatsApp group, It could be a Slack channel,
It can be a group on the messenger, you name it.
The important thing is, that everybody has access to it throughout the entire meeting,
and has notifications turned on for that channel.
We also recommend that you invite your tech person into this channel
so the person can monitor the situation and help out if anything goes wrong.
Have a dry run before the meeting
Practice makes perfect.
There are so many things that can go wrong during an online meeting,
but the best thing you can do is to actually prepare for it.
How do you prepare? Have a drive run!
Invite the speakers, the moderator and anybody involved
with the meeting and run for the entire presentation.
You can practice handovers from one speaker to another,
who is moving through the slides,
and get a general vibe of the entire meeting itself.
You might end up changing the whole presentation,
or simply shortening or lengthening some parts of it.
Trust me. From our own experience,
dry runs saved many meetings disasters.
To summarize, when having multiple speakers start with a single masterdeck.
Invite an online moderator
Decide about who is going to move through the slides
Change the speaker every five to seven minutes
Involve everyone in the Q&A part
Agree on a communication channel
and have a dry run.
So that's it for me today.
Thank you guys for watching. And fingers crossed for your online meeting.
If you want to get inspired,
Watch our other videos on "how to open a presentation",
or "how to run a truly engaging webinar".
And don't forget to Subscribe.
Bye.