Hello everyone, welcome back to Keep Productive YouTube channel, my name is Francesco D'Alessio and welcome back to another video
Yes today is another motion video apologies to those guys were like stop doing those videos Francesco
I do think I'm going a little bit overboard with them
But it's because I've been getting so many comments saying and please get more notion videos
one of the top
recommendations is how can I use notion as a way to replicate to do is Trello Google Calendar and Evernote as
My note-taker my calendar and my task manager as well as managing projects. So guys today's video. I'm dedicating it to that
I printed a few templates inside of notion that hopefully will give you an explainer idea how you could do that
Although I don't necessarily recommend it right now. Anyway guys without further ado
Let's jump into laptop and dive into notion + task + notes + calendar feature
Hello everyone. So here we are with the workflow that I've set up
What I've tried to do in this setup is actually show you what to do. This would sort of look like inside of notion
what Trello would look like what Google Calendar and whatever note would look like so I want to start with notion and
tasks of
Course, this is just a demonstration with todoist versus necessarily it being exact
This is more of a how to do plan with a task manager inside of this now
This is something I definitely saw inside of the likes of David Pierce's set up. He uses a task board in there
So I'll definitely try to snap that or share it with you because I think it looks fantastic
and the thing that you can see here is that I have
sort of created a mock set up inside of this account and you can definitely take this as sort of a
General guideline if you're looking to do something like this, so as you can see here
What you can do is obviously have let's just separate this out a sec. Let's show you this top area project day
That's just a sub task sub header with a divider here, but you can essentially have these checklists at your tasks
Now as you can see, you've got reminder set up here so I can just click and set a reminder on this one
Yeah, simply but for example you press at and you can set up to next Tuesday at 3:00 p.m
And then go down to a remind at time of event and it will appear then so as you can see you can set up
Reminders per task you've got there and of course
They'll pop up inside of this all updates section as you can see. I've had one come through here
so as you can imagine it's fairly easy to
Visualize that and you can break them out into projects if you wanted to and of course
that's really for people that have more of a I guess a like a
project based or higher priority things and if you wanted to in
Real depth if you really did want to add more tasks to it
I guess you could use a toggle list function and then start adding some blocks there. So for example if you had
This one here. You can have that as all the subtasks for it. And that's a good way and doing subtasks a bit of a
sort of you know
love/hate one because obviously it's a bit of a tricky one to do when you start but let's say you wanted to
Have it like that you could do so and then be able to tick
These off here quite like that so you can use the toggle function
But in simple you could use the to-do list function, which is available through options
Now the secondary way of doing it that I wanted to demonstrate is a task board. That's really simple
You can use you but essentially open up a Kanban board
inside of
your
Essential EU you press this basics block and then you go down all the way to board in line
And this will appear so as you can see
What I've demonstrated is a really simple layout I've got Tuesday the fourth, which is this coming Tuesday
Wednesday and Thursday, maybe you wanted Friday
Maybe you wanted the week ahead and change these ones every single week or you have a different project
You work it on whatever it is. You could have the tasks here
And of course put them down there now they work in a similar way to project
So if I clicked into here?
You can see that I've added a tab called
Project and use the multi select to add project a and as an option project B there too
So that helps to indicate now if you wondering how you actually see that you go over to properties and open up project there
So you can see that their tags disappear
But they're a good indicator because that's what comes up inside of todoist
Now if you wanted to create subtasks inside there
You can go to edit page content and you could add a few subtasks like bullets
And start going straight away at it or if you want to assign it to someone else
You could quickly do that there
So and of course add comments in the same fashion
But as you can imagine it's it's entirely up to you into how to you use it in practice
But this whole board experience could easily be manipulated by adding columns
So the task board is definitely accessible
So as you can imagine inside of the workflow
You can use something like Trello if you can use it. You can use a project management style set up
so essentially if you want to manage by Kanban board like we did there you can actually create a page from scratch that has a
Kanban board set up and of course inside of notion you have there multiple views so you can add to it and
Change into a table calendar if you wanted I guess very similar to the like sort of power-ups inside of Trello
now if for example I wanted to use a traditional Kanban layout I have to do doing done many variations of it of course and
I am grouping using my tags
So for example if I wanted to move one across okay, I'm doing task a now
I've completed task D then you can continually add to that and
Of course in the same fashion that you would with your Trello account
You can add properties and fields essentially assign it to people add due dates add files and checkboxes URLs
And I'm not sure whether you can add an image to it which helps to indicate
D.edge like the sort of preview to it
that's something I'm not actually sure I
You won't be able to do that in cover because it won't bleed out on the page like that
but again
That's a whole board page and something that you can use you can add lots of context to it
And if you're working in teams, you can use it for discussion and mention people too, which is very helpful
So if I want to tag Alice in there send a notification about this that's easily done
and easily created so it's very similar to
Creating an experience inside of asana for example if you wanted to have multiple boards
you could you can make this one a landing page and
then be able to add different boards to it as pages now just a reminder of how
You create a page page as a board in full
So you scroll and there should be one saying board full page?
That's how you create a Kanban on its own page now. That's very easy
That's the Trello sign of stuff if you wanted to replicate Google Calendar. It's gonna be a little bit trickier
This is what I've demonstrated so far. So this is a calendar page again, very similar to the boards
We've just set up there. You can see here that this is a date. We're on because the red
Indicates over the top of it if you want to add an item
All you have to do is press add and you can see the icon appear there
And actually it's creating an event automatically
So I'm just gonna delete this one in the example so you can see here that I've added Barcelona here
So I've added an icon I've had at Barcelona
I've added the tanks on whether it's like a family event or a social event, etc
And I've also added the start and end dates and you can include end times too
so if you wanted to add event details you could down here in the same fashion and
You can add specific times which is quite cool. You can even set reminders, too
So for example, you can hit this one reminders and include time as well. Which you add up here
So as you can imagine the calendar is scrollable, so you can just go endlessly although there is a way to sort stuff
Into different sorting zuv names and dates. So for example if you wanted dates ascending
And obviously that would happen. But if you wanted date descending you can add that there. So that's a way to sort. It's not very
Necessarily if you wanted to create a prioritization there you can search it as well. So for example if I'm like
Badminton, there you go. You can see all of the upcoming babbington's
Or like spaghetti western weekend. It's coming up there. So that's quite easy. You can filter
again using the watts assigned to me or you can maybe have a shared calendar if you were in a team and
You can even see the completed tasks of that and if I wanted to I valid properties on and off so I can see quickly
Okay
I've got a work event a social event and a family event in the next month so I can see that at a glance and
I can get rid of the dates if I wanted to if that's something that was blocking my experience
now if I wanted to I can calendar by date which is
pretty default and if I want to add new items I could do that there so I can see the next month just
By viewing that sort of that and I can hit today any time so you can use the calendar
It does lack viewing options at the moment I'd say
Something that I haven't actually been able to check out yet and four is actually how to get it into week view
But I can imagine they'll be looking to do that. When I think they add Google Calendar integration
That's when it'll explode and it will lack integrations in a moment
But again, it's possible to do Google Calendar inside of an ocean
So final and the most I guess the most requested is Evernote. You can actually create an Evernote like experience
Inside of notion so you can see here
I've created a nobec a Nobu been it was seeing it buddy, and I've used demos here
So let's just go into demo one very similar. You can create whatever template you like, whatever sort of experience you like
no bouquet again, very
Demonstration like you can use demo notes or blog posts in there
whatever is that you want if they work essentially as note and this is another one you could have a
Kanban board that has all notes here or a certain
Column that indicate stuff and then you click demo note a and you use this as your note board
And you can add all of the details of the note up here
So that's all of the information what the last time it was actually edited etc there
So there's loads that you can do with it. So again, it's really
Customizable if you wanted to really go into it you could actually replicate Evernote spaces here if you wanted to
using some of the automation functions
So guys that was pretty much the experience you can use this for replicating most of the other applications as you can imagine
It's not a foolproof method. It's going to take a bit of time to set up
These are a few demo ones
But hopefully give you a good idea of what this account would look like if you actually set everything up inside of here
But again, I didn't recommended it necessarily for all of that just yet guys. Let me know in the comments
How would you use notion currently? I'd love to hear again
I'll try to really focus on other features - apart from notion
But so many guys are you enjoying this because it's such a new resource if you are brand new to notion
You've got all the way through that and you're like how they're Hecky dakki. Do I do that?
You can check out the notion guide book, which will take you through the application from start to finish
Maybe get you to a point. Like for example my setup right now that maybe get used to that point
Maybe I've had a whole year in a bit on notions
it's taken me a good amount of time to get that out of a guy's new chunks are stopping by State make sure to have
A good week, keep productive and I'll see you guys very very soon Cheers