>> NICOLE AMADO: This webinar
provides details on the Patient Target Management module in the HRSA
electronic handbooks or EHBs.
If you have follow up questions after
the webinar submit them online using the BPHC contact form.
A link to the form is provided at the end of the presentation
The Patient Target Management module
in EHBs allows health centers to track and review their patient commitments.
This webinar provides information
about the module including the EHBs patient
target notification e-mail and how to access and review your patient targets in EHBs.
HRSA tracks the number of patients
health centers commit to serving across awarded applications.
This information is used to build the patient target for each
health center which is housed in the Patient
Target Management module available in EHBs.
The module can only be accessed by the Project Director and Authorizing
Official associated with the health center program or
H80 grant. The module displays the patient target
along with the information used to calculate the patient target which
consists of a base value, plus patient commitments from
supplemental funding. The information in the module is
updated annually each spring.
Last year for health centers in a
multi-year period of performance, HRSA extended periods of performance
scheduled to end in fiscal year FY-2021
by one year to enable health centers to focus on
the COVID-19 public health emergency response efforts.
These service areas will be included in the FY-2022
service area competition or SAC funding
opportunity. Similarly, health centers whose current two or
three-year project period ending in FY-2022 will
receive a 12-month extension with funds and will complete
a budget period progress report or BPR
rather than a SAC in fiscal year 2022.
Because of statutory requirements,
health centers in a current one-year project period will still complete a
SAC in FY-2022.
HRSA will start sending patient target
notification e-mails to health center program award recipients in April,
beginning with health centers that have a period of performance beginning
in January. We will continue to send notifications to award
recipients on a rolling basis by budget period start date until June.
The EHBs e-mails will go to the
Project Director and Authorizing Official associated with your H80
grant. To make module access easy, the e-mails will
contain a direct link to the Patient Target Management
module. Click on the link in the e-mail to directly access your patient
target.
In the Patient Target Management
module, you will be able to review your patient target and the values used
to calculate it. If you will complete a
BPR for fiscal year 2022, no action on
your patient target is required but you still have the
option to review and request changes if desired.
If you will complete a SAC for fiscal
year 2022, compare the figures in the Patient Target Management
module with the unduplicated patients projected in your funded application.
The module pulls information from Form 1A,
General Information Worksheet, utilized in service area competition
and new access point applications, or the patient impact
form utilized in supplemental funding applications.
If you find any inconsistencies between the form's data,
the module data, and the narrative descriptions of patient projections in
your applications, contact the patient target
team using the BPHC contact form.
If you do not have questions about
your patient target, you can confirm it or ignore the buttons in EHBs
to confirm or request change. If you have any
questions or spot any inconsistencies including those due
to mergers or relinquishments reach out through the BPHC
contact form. If inconsistencies are confirmed by
HRSA staff, you will be asked to request an adjustment in the Patient
Target Management module. If you complete
a SAC for fiscal year 2022, please take action
on your patient target by the date noted in your
EHBs e-mail to allow time for any needed adjustments to occur
before your fiscal year 2022 service area competition.
As a reminder, if you will complete an
FY2022 BPR, no action
is required at this time, though you are welcome to review and ask questions
or request adjustments as time permits.
The next few slides will mostly be a
review of previously shared information with screen shots to give you more
context for working through the module. These steps are important if
you will complete a SAC in fiscal year 2022.
As mentioned earlier, to access the
patient target in EHBs the Project Director or Authorizing Official
can click on the link in your patient target notification e-mail
message. Don't worry if you can't find that e-mail. The patient target is
also available to the Project Director and Authorizing Official from your H80
grant folder in EHBs by clicking on the patient target management link
under the "others" heading.
In the Patient Target Management
module, the Authorizing Official or Project Director will see
a screen that looks like this. If your patient
target is accurate, either the Authorizing Official or the Project
Director can
click the link, can click the confirm patient target button, or after reaching
out through the BPHC contact form if a patient target requires
adjustment, the project director should
click the "request update" button.
If your Project Director or
Authorizing Official clicks the confirm patient target button, a pop-up window
will appear to verify the confirmation. Please note that if
no action is taken in the Patient Target Management module
HRSA will assume the patient target is accurate.
If your Project Director clicks the
"request update" button, they will enter the
revised value in the applicable proposed projection
field and will also use the justification field to describe where
in the original applications the proposed projections were noted,
and they'll submit the request to the Authorizing Official or A
O, by clicking the submit to AO button.
Then your Authorizing Official must
submit the request to HRSA. If the
Project Director and the Authorizing Official are the same person,
EHBs will skip the step of submitting the request from the Project
Director to the authorizing official.
Please remember to reach out through the BPHC contact form prior to
submitting an update request. This will help
avoid unnecessary change requests in EHBs
for additional or clarifying information.
If HRSA sends a change request, the Project Director and Authorizing
Official will receive e-mail through EHBs. HRSA will
communicate the adjustment decision with an e-mail through EHBs.
Details regarding the patient target
process and methodology for calculating patient targets are available in the
patient target FAQs available through the SAC technical assistance website.
The web address is provided here.
Please submit any questions or concerns to HRSA using the BPHC
contact form. This web address is also displayed
here. This concludes the webinar.