and now we will learn how to edit existing transactions this video is an overview of
basic mistake fixing and we will learn more advanced techniques on how to find and fix
mistakes in later videos the trial balance is a summary report this means it shows the results of
transactions or the accumulated totals of each account however the customer balance detail is
what we call a detail report that means it lists the transactions one-by-one you can edit any
transaction just by double clicking directly on the transaction so what does that mean well if
I click reports and I go over to the customer balance detail because this is what we call a
detail type of report each individual transaction is listed on the detail any report that shows the
transactions allows you to double click and open up the transaction and you can change almost
anything you want for example let's take a look at invoice number 3 for candy Charles see this
one for 3,300 if we double click anywhere in this line we can go back to the actual window where we
recorded invoice number 3 good now that invoice number 3 is in front of us we can change any of
the fields of information that we previously put in and then when we save our changes all of the
reports will change accordingly for example let's only change the quantity from 11 to 11,000 now
as soon as I push the tab key to save this field notice QuickBooks multiplies and gives us a giant
number this invoice went from 3300 to 3 million 300,000 just by changing the little numbers here
and pushing tab the reports are not affected yet but when I click Save and then I close the window
you can see that our customer balance detail has changed this invoice is now giant and that
makes Candy's balance ginormous which means that the total accounts receivable has changed to an
astronomical number now do you think that the customer balance detail is the only report that
has changed of course not this invoice also affects your trial balance and a lot of other
reports that we haven't gotten to yet but if we go back to reports and we take a look at the trial
balance you can see the numbers have become huge as a result of the change as a result of changing
one number in one invoice all the numbers in all the reports that that invoice effects will change
now if you double-click on any summary number you can see all of the transactions that the number
includes so if we come back here and we know the trial balance is a summary if you take a look at
video income this number is supposed to be the total of all the invoices that have video income
listed as the item if we double click we could open up the number and now we see the reason why
video income is this total it lists every single transaction that was recorded in the video income
account now we can clearly see that the January 3rd invoice number 3 is the problem and of course
because after we double clicked we got what we call a transaction report well this report lists
the transactions so we can double click right the transaction that's the problem and now that we're
back at the window for invoice number three we can again change anything we want let's click back and
change it back to the proper number 11 push tab to save the field then when I click Save you will see
that when you go back to the trial balance all the numbers let's go to reports trial balance and you
can see all the numbers have come back to normal that's the way that I suggest you find and fix
mistakes after this exercise if you double click on any number you can get all of the transactions
that add up to that number so if your result is different from mine you can go through them one
by one to find the different number and as soon as you find a transaction that has a different
number you can or different money amount you can double click and change anything you want