and now we will learn how to add and match expenses from the bank feed section using your
QuickBooks Online phone app adding an expense or cheque is very simple it saves you time you just
clarify the account for what you pay for the asset or expense and you choose the vendor the person or
organization whom you paid the expense or cheque will disappear from the review list and it will
be in the in QuickBooks section after you add it to QuickBooks you can undo and send it back to the
review list but this is only for transactions that you entered with your phone anything you
entered by logging in online will not appear in the in QuickBooks section list for example
let's add the June 22 ATM withdrawal of 200 as supplies is the account because that's what we
paid for and staples is the vendor because that's whom we paid then we'll check the review list to
make sure that it's gone then we'll check the in QuickBooks section to see that everything in that
particular bank account that has been added to the QuickBooks records as transactions so again
let's imagine that the $200 ATM withdrawal on June 22nd from this business checking account
was paid to Staples for supplies so we're going to accept it and clarify it that way so we to
make sure we choose the business checking account because remember we have a choice of two accounts
choose the business checking account tap the number of transactions and currently in the
review list and you'll get the review list now you can see it goes from August back to July back to
June and it's the June 22nd ATM withdrawal of 200 that we're going to enter into QuickBooks
and clarify as we do so went a little too far here it is $200 June 22nd ATM withdrawal we're
imagining that cash was for supplies and it went to Staples so we simply tap on it and
QuickBooks gives us a choice of adding matching we're treating it as a transfer to another bank
account in this case and is already selected and instead of on categorized expense we're going to
choose the asset oops nope that's not what we're going to choose we're going to choose the asset
supplies which is another current asset because that's what we bought there's no split in this
case but you could split it as long as the total added up to the 200 now you should also add the
payee and in this case we tap for PE and the payee was Staples so all you do is put in which expense
or asset account put the vendor and QuickBooks will keep the date and the amount and then to
finally add the transaction all you have to do is tap the word accept here at the bottom of
the screen accept okay and now you can see because the June 22 is accepted it is now asking me about
the June 21 so let's just go back and you'll see what it looks like once it's accepted we tap the
back button here and now you can see the June 22 is no longer on the review list it goes June
21 and June 30 so then if it's no longer on the review list then where is it so we go back and
we say okay there's 30 of them now there's only 29 of them because the one we just took from the
review list is now in QuickBooks and when we tap where it says in QuickBooks we could see this is
one that was just entered into QuickBooks it's the one we just entered so in QuickBooks means
anything that we accepted from banks that is no longer in the review list that we entered into
QuickBooks from our telephone app and then we can come back to the bank scenes now matching
a transaction is just as easy it will just remove the transaction from the review list you can undo
and send it back to the review list you can tap on the garbage can to exclude from both the review
list and QuickBooks completely that garbage can is in the top right and I'll show you it later
for example let's match $102 from June 14th to check number 67 that has already been recorded
in QuickBooks so here we are back at the review list for business checking and remember off-camera
I recorded a one hundred two dollar check to rex repair for repair expense and I dated it June 14th
and it was checked number one check number 67 so if I tap the review list to get the twenty nine
transactions I'm going to scroll down to the one hundred and two dollars that we want to match that
came from the bank feeds and I'm going to match it with the check that I already recorded aha
now notice QuickBooks is suggesting the match and QuickBooks is suggesting the match only because
the money amount is the same not because of the date now do not swipe right instead tap
on it if you tap on it it gives you the ability to either add it but we don't want to do that
because we already recorded it and we don't want to double count to make sure we don't double count
the review transactions that came in from the feeds tap match now it assumes that it's matched
to Rex repair for the hundred and two dollars and that it's check number 67 so if we agree
we can tap and at the very bottom of the screen we can tab accept once we accept the only thing
that really happened was that that transaction was removed from the review list in fact we can
come back here and we can go to the activity list from home let's go to the home screen and
we will go to the activity list and you can see that 102 was most recently matched even though
it was entered previously it's at the top of the activity list because we just matched it in our
bank feeds that means it has been recorded into QuickBooks and it is no longer on the review list