The PowerPoint Hide Slide option customizes your presentation and adds
flexibility so you can reduce the length and timing of a presentation without
creating a new one, add slides to backup data and answer audience questions,
or provide additional information when time allows. Hi, I'm Dawn Bjork,
The Software Pro.
I'm also a Microsoft Certified Trainer and a certified PowerPoint Specialist.
In this training,
we'll look at how to easily hide slides while still having the option to move to
and even print hidden slides.
To hide a slide in PowerPoint,
switch to either the Normal View or the Slide Sorter View. Next,
do one of the following to hide or unhide a slide:
right-click on the slide you want to hide and then left-click on Hide Slide or
select the Slide Show tab in the PowerPoint Ribbon.
And here we have Hide Slide.
So I'll move to another slide that I'd like to hide or have available,
but I don't want to use it right now.
Perhaps this is a topic that I may not have time to discuss.
And so once again with this selected,
I'll now choose the Slide Show Ribbon and simply select Hide Slide.
We can recognize a hidden slide because the number has a diagonal line across
it. Now, depending upon the view,
the slide number appears either next to or below the slide you have hidden.
Let's look at this from the Slide Sorter view. So from the Slide Sorter View,
we can see which slides are hidden simply by looking for that slash or diagonal
line through the slide number.
Plus the hidden slides are faded or muted.
And so here are a few of my hidden slides.
I have a few others. Once again,
this is something I could access if I have questions or if I have time.
And at the end of the presentation I also have a section slide that I might use
if this is a longer presentation. And so,
this is another strategy as well. That is, know, first of all,
that the Microsoft PowerPoint Hide Slide feature can be switched on and off for
any slide in a presentation. And when you hide a slide,
it remains in the presentation file in sequence even though it's hidden when you
run the presentation as a slide show. Instead of hiding slides,
some presenters prefer to just move unused slides to the end of their
presentation so they can maintain a logical sequence within their core
presentation because the slide numbers are still there,
but those slides will be skipped when the slide show is run.
So here we have a hidden slide.
It's slide number 6 and you'll see the slides before it and after it.
Now when I'm running this presentation, one way to navigate to it,
even to a hidden slide, is that when the slide show is running,
we simply type in the slide number and then hit ENTER. In this case,
that is slide number 6.
Let's see how that works and whether it's in sequence or at any time that I want
to move to it. The slide number 6 is not going to display.
So here's slide number 5 and if I continue,
then I would be looking at then the agenda that would come up.
But what if I want to display that? Well, I'll simply type in 6 and hit ENTER.
And there's my slide.
One of the things that will help you with this is rather than trying to memorize
those numbers because your presentation might evolve is instead make sure that
you have a printed handout of those slides.
So here's my slide handout view and we'll see that we have the slide numbers
that are available.
You can also create your own cheat sheet with the slide numbers or the titles
and the numbers in case you wanted to move to them.
But this becomes an easy reference.
The intention is that you're not sharing it with your audience,
you're using it as a reference.
If you want to bring up a chart that shows more detail about the particular
topic or has some additional statistics or other resources on your presentation
topic.
Another technique to move to a hidden slide is to right-click on any slide while
you're delivering your slide show.
And from here then you can see See All Slides and then you'll see all the slides
including the hidden ones.
And from here we can navigate to any slide we want to. Now,
I'll simply escape out of that, but I'm still in my slide show.
Another way to do that while we're running the presentation is to press CTRL+S.
Now this is a little bit different display.
Keep in mind CTRL+S as the shortcut for saving your presentation.
Now you can then simply choose which slides you want to move to and you'll see
the hidden slides have the parentheses around the slide number.
So there are some different strategies here in terms of how you want to work
with it. And if I wanted to move to this slide, I could simply choose Go To.
It's good to keep in mind that under most presentations setups,
the audience will also see the slide list from the menu.
When you're running your presentation from the Presenter View,
you have one other option to be able to easily move to hidden slides or to other
slides that you'd like to navigate to. And this is the option,
See all slides. Now from the Presenter View,
one of the advantages here is that your audience will not see this navigation.
And so notice how easy it is here then to move to any of those hidden slides as
well.
You can move to other slides and that can be helpful when you're in a Q&A
session with your audience and perhaps they want to go back to something that
you had shared in your content. And so,
from here we can see once again,
our hidden slides are grayed out and we see that slash through the number that
can easily move to this as part of my presentation,
whether or not it's hidden.
And so that's a bonus option for you if you're under the Presenter View.
Otherwise, with those other techniques,
your audience will see those actions being displayed on the screen in front of
them.
How can you seamlessly move to those hidden slides when you want to?
And so this is definitely something that you want to practice as part of your
presentation practice. When you print a presentation,
you have the option to decide whether or not you will actually print the hidden
slides. We can check this preference here under Print All Slides.
Look at the bottom here, Print Hidden Slides. Now,
I'm going to un-check that and notice what happens.
I'll move to that page where we had those hidden slides so the numbering doesn't
change, which is good, but then those slides,
slide number 12 and 13 are no longer displayed in this handout.
So this is a good option if you are in fact printing out handouts or resources
for your audience, even if you're sending it to a PDF.
So it's easy to be able to control exactly how you work with hidden slides in
PowerPoint.
How will you use the hidden slides feature to build in more flexibility and grab
control of your PowerPoint presentations?
Now you've seen how to save time and effort in PowerPoint by hiding slides in a
presentation.
For more tips on being productive with PowerPoint head to
TheSoftwarePro.com/PowerPoint.
If this training was helpful,
please like and comment on this video and subscribe to this channel.
This is Dawn Bjork, The Software Pro. Thanks for watching.