everyone kevin here today i want to show
you
how you can use microsoft teams in under
10 minutes what is microsoft teams well
it has all of your chats
meetings files all in one place and in a
moment i'll show you exactly what all of
that means
if you want to jump around this video
feel free to use the timestamps down
below
in the description now we only have 10
minutes so let's jump on the pc and
let's get started to join this happy
group of people and start using
microsoft teams well first off your
organization needs microsoft teams
if your school or workplace does not yet
have microsoft teams you can sign
up for free however chances are you're
just trying to get access to microsoft
teams in which case you can simply click
on sign
in to make it even easier to sign in you
could simply head to the website
teams.microsoft.com
and when you go there that'll bring you
to the sign in page where you can sign
in with your school or workplace account
next you'll likely see a screen that
prompts you to get the team's desktop
app the team's desktop app is more
feature-rich and it also has all of the
latest and greatest functionality
if you're going to be using teams a lot
i recommend getting the app
however you can also use the web app for
the rest of this tutorial i'm going to
be using the desktop app
if you decide to use the web app you'll
have most of the core functionality
if you want to update to the desktop
experience at any time
over in the bottom left-hand corner
there's a download desktop app icon you
can simply click on that and then you
can download the desktop app
now that we have microsoft teams i want
to take a moment to orient you to the
experience over on the left hand side
this is called the navigation bar
and in a moment we're going to go
through each one of these to see what
they can do
now this one here is called teams and
the app itself is called teams
so why don't we start with this one it's
probably a pretty important one now you
might be wondering what is a team well
the simplest way to describe it is
a team is simply a collection of people
content and also tools and that'll be
based on a project or group
and in a moment we'll go through an
example and see what that is but first
off we need to add a new team
to add a new team at the very bottom of
this pane here
you'll see an icon that says join or
create a team let's click on that within
join or create a team i could create my
very own team or i can join an existing
team in this example let's go ahead and
create a new team
next we can create a new team from
scratch or from an existing
team down below you'll see a whole bunch
of templates that you can start a new
team from
and this will also help you better
understand what a team is
you can have a team to manage a project
or maybe you want another team to
onboard new employees for your
organization
to manage an upcoming event for this
example we need to onboard some new
employees to the kevin cookie company so
i'm going to use this template to set up
my new team
by using a template it'll automatically
create
channels for you and in a moment we'll
see what these different channels are
it also adds some apps to this team all
of this looks good so let's click on
start
on the next screen you could define
whether it's a private or
a public team as a private team only
those people who you
invite can participate in your team if
you set it to public
anyone in your organization is able to
join now i'm all about transparency so
let's go with public
next i need to type in some details
about my new team and a description
all of that looks good so i'll click on
create now that i've finished adding my
team over on the left hand side
i see my new team in this list if i
click on the
ellipsis i can add members to my team i
can even get a link to the team that i
can then share with others
once the project's over and i no longer
need the team i can even delete it
within my new team i have a set of four
different channels and what are channels
well it allows you to organize
by specific topics and projects so here
with my new employee onboarding we have
a channel where employees can come
together and they can chat
and i can keep that separate from my
training channel where i'm going to
upload all of our training materials
so once again simply a way to organize
content and conversations
now that we know the basics of teams and
channels why don't we jump into the
employee chat channel to see if there
are any conversations
within the employee chat channel here at
the very bottom i can kick off a new
conversation but here i see that nest or
one of our new
employees already posted something and i
can click on reply
and this will create a threaded
conversation let me go ahead and type in
a response to nestor
now that i've typed in my response if i
really want to get nestor's attention or
anyone else's attention i can type in
the at symbol and then i can select a
person so here if i type in at nestor
he's going to get a notification that
there is a chat message waiting for him
along with at mentioning an individual i
could also type in at
and i can at mention the entire channel
so here i could simply say
employee chat and anyone who's part of
this channel will get a notification
here on nestor's screen we can see an
icon indicating that there is a message
for him
and here we see this red at symbol
indicating that he was at mentioned in
the conversation so it's an easy way to
get someone's attention
as i'm having a conversation with nestor
i can also format my text to make it
stand out a little bit more
here again i'll click on reply and
there's the format text icon down here
and you can use all of the different
standard formatting tools
i've now formatted some text and i want
to make sure nester checks out our
training document
and i'm not just limited to typing in
text here i can also drag and drop files
over and then i can include a file as
part of this conversation
to access this file nester can click on
it here within the conversation
and he could also go up above and he
could click on files where here too
you can see all of the different files
from across all of the different
conversations within the files view you
can also create a new document directly
from here and you could also upload an
existing document
every single channel has its own files
tab and it also has its own posts tab
so once again using channels is simply a
way to organize different conversations
and files
to stay on top of the teams and the
channels that matter to you
you can reorganize teams by simply
dragging and dropping
also if there's a team that no longer
matters to you you can click on the
ellipsis and you can hide it
here i want to make sure i stay on top
of the employee chat i can click on that
channel
click on the ellipsis and then i can pin
it to the top so i have easy access back
to that channel
back over on the navigation bar on the
left hand side the
top icon is for activity this is where
you get notifications about any recent
activity from teams meetings files or
apps here i see that nester at mentions
me twice and i can follow up on that
over here i can also filter all of my
activity if i click on the ellipsis here
i can filter down to specific types of
activity
over on the left hand side in the
navigation bar the next icon is for
chat and a chat is ideal for
communicating and sharing in smaller
groups
up here on the top i can kick off a new
conversation by clicking on this icon
here i'll type in patty and then down
below i could type in my message
now that i've kicked off a chat with
patty i can turn this into
a video call i can also simply set it
into a voice call
and here i could share my screen i could
add additional people to the
conversation and here
i could even pop out the chat so let's
say i want to jump into a team and
continue
chatting i can do that here on the
navigation bar the next icon is for
calendar and here's where i can review
my upcoming calendar
all of this is synced with outlook if i
want to schedule a new meeting up in the
top right hand corner i can click on
this icon that says new meeting
within meeting details i can type in a
subject for my meeting i could also
include participants for my meeting type
in a description
it's pretty much the same flow as within
microsoft outlook
once i'm all done i can click on the
send button this will
automatically include a join link for
microsoft teams
so we can all meet virtually here now i
see the new event on my calendar and
when i click on it
i can now join the meeting before
joining the meeting i can configure my
video
and audio options here for example i am
going to turn on my webcam
hello i could also turn on different
background filters for example i could
blur my background or i could throw in
a locker room here nothing like having a
meeting from a locker room
i could also go through and configure
all of my audio settings and once i'm
ready to join i can simply click on join
now
now that i'm in the meeting i have a few
different options here across the top
bar
here i can see the participants to see
everyone else who's already in the
session
i could also have a chat with all of the
different participants i could raise my
hand
within the ellipsis one of the more
interesting ones is i can kick off a
recording
of this meeting also over on the right
hand side i can share content with
all the participants i could share my
whole desktop a specific window and i
even
get access to a whiteboard once i'm all
done with my meeting i simply go up to
this red button right here
and i can click on leave back over on
the left hand side
back in the navigation pane there are
two more different icons that we're
going to look at
the first one is calls and this is where
you could call other people in your
organization
you'll see a history of all of your
calls you could go through and look at
your contacts and you could even listen
to
voicemail down underneath that there's
also the files view
here you can see all of your files
within onedrive and you can see all of
the files that you have access to within
microsoft teams
alright well if you learned how to use
microsoft teams please give this video a
thumbs up
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and also if you want to see me cover any
other topics in the future
leave a note down below alright well
that's all i have for you today
i hope you enjoyed and as always i hope
to see you next time bye
[Music]
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