Welcome to the Fit Small Business QuickBooks Online training course!
In this lesson, we’re going to cover how to setup your company information.
To follow along with me, log into your QuickBooks Online account now, or click the link below
this video for a free 30-day trial of QuickBooks Online.
You can also find a link below this video to our full Quickbooks online course and other
helpful resources.
Let’s get started!
It’s important to complete company information because what you provide in this section will
affect the contact information that appears on invoices, sales receipts, and estimates
that you send to your customers.
Before we begin setting up QuickBooks, you will need to have some basic company information
handy, like address, email, website, and tax id or SSN.
While it does make the setup process go much faster if you have this info handy, it’s
not the end of the world if you have to come back and complete some of the info later.
The most important thing to remember is that you need to input this information in its
entirety prior to entering any transactions into QuickBooks.
After you sign into your QuickBooks Online account, click on the Gear icon located to
the left of your company name.
Select Account and Settings directly below the Your Company menu column.
There are six tabs located in Account and Settings.
The first tab is the Company tab.
To get started, just click the pencil icon in the upper right hand corner to edit this
information.
Company Logo The first thing we want to do is upload your
company logo.
Upload the logo that you want to appear on your invoices, sales receipts, estimates,
and purchase orders.
If you don’t have a logo we have included a link below this video to our recommended
logo designer.
You can always come back in here and upload a logo at anytime.
As you can see, we've uploaded the logo for a fictitious company, Paul's Plumbing.
Company Name/Legal name: We want to enter our company name in the next
field.
If your company name and legal name are the same, this section should just take a second.
If you have a different company name and legal name, be sure to note the distinction.
Tax ID or Social Security Number - if you have an Employer Identification Number, also
known as a federal tax ID number, you should enter it in this section.
This will be a 9 digit number that is issued by the IRS.
However, if you have not applied for a tax ID then the business owner’s social security
number is also acceptable.
This information is used in preparing your QuickBooks data for tax filing forms and other
documents.
At this point, let’s go ahead and save our changes.
The next section is Contact information.
This information is used on invoices, sales receipts, and estimates that go out to customers.
Company email address - the email address can be used to correspond with anyone, including
vendors, customers, and contractors.
I strongly recommend that you set up a separate customer-facing email address so that when
your customers contact you about billing issues or just general questions their emails do
not get lost in your inbox.
We have included a link below this video to our article on how to get a free business
email address.
Customer-facing email:
The email address that is entered here will appear on anything that you send out to your
customers.
This is the email address that they will use to contact you.
Complete this field if it’s different from your company email.
Company phone number: The phone number that is entered here will
appear on anything that you send out to your customers.
This is the phone number that they will use to contact you.
Website:
If you don’t have a website you can leave this blank for now and come back and update
it when you do have it up and running.
If you don’t have a website yet, we’ve included a link below this video to our article
which gives you step by step instructions on creating a website.
That’s all we have to set up for Contact info.
Let’s go ahead and save our changes.
Company Address and Customer-Facing Address:
Similar to what we discussed for email address, it is a good idea to have a separate customer-facing
physical address.
A couple of reasons why you might want to consider this are:
If you have a home-based business and do not wish to share your home address with customers;
or If you have had some issues with mail tampering
then you might want bank statements, customer payments and other important documents to
be mailed to a P.O.
Box which tends to be more secure.
If you have a legal address that is different from your Company address or the Customer-facing
address then you can enter it in the legal address field.
Let’s go ahead and save our changes.
That wraps up the lesson on How to Setup Company Info in QuickBooks Online.
To access our full QuickBooks Online course or any of the other lessons in this series,
click the link below this video.
You can also find a link below this video for a free 30 day trial of QuickBooks Online.