Up next on this special edition of Microsoft Mechanics, we are joined by Microsoft Vice
President Troy Batterberry from Microsoft Teams to show you how anyone can now host webinars directly
from the Microsoft Teams environment; as well as some of the unique attendee experiences that help
tailor the event experience to participant needs. Thanks Troy for joining us on Mechanics today
Hey, thanks Jeremy, it’s great to be on the show. Thanks for coming on. So, big news today is the
launch of the new Webinar capabilities in Microsoft Teams, congrats. Most of us are
familiar with Microsoft Teams for online meetings, especially as we stay connected and work remotely
so it’s seems natural that the same environment can now host Webinars and online events....
It really is, and this means that Microsoft Teams is now one single and familiar tool
for all your meeting types. Your online meetings can now
be extended to Webinars and scale out to a significantly larger audience.
As a Teams user, there’s no additional expertise required to set up a Teams Webinar
It’s a rich interactive and engaging experience for both presenters and attendees combining voice,
chat, video, and of course Live Reactions Just to expand on your point about scale. How many
people does this extend to when you use webinars in Teams, I know that today you can set up Teams
meetings of up to around 300 people, right? That right - 300 was our previous limit. But we
now scale even further. You’ll be able to host up to 1000 people with full interactivity.
If a meeting exceeds 1000, tens of thousands more participants can join seamlessly
using a view-only experience. And with this extension of Teams
as a one-to-many platform, you’ll be able to easily host things like townhalls,
conferences, webinars or even media broadcasts. So you mentioned the richness of the experience
for presenters and attendees of a Teams event, can you walk us through the experience?
Yeah, I’d love to show you the experience BEFORE the event with setup, the presenter
and attendee experiences DURING the event, and then AFTER the event for the organizer.
So, I’m logged into Teams and you can see my calendar.
All I need to do is hit the drop down next to “New Meeting” and select Webinar.
Because I want to send everyone a registration link for the Webinar, I’ll choose Require
Registration...and select this for everyone. From there I’ll name it “Industrial Design Webinar”
I’ll invite another presenter, in this case Adele, my co-presenter, and everyone
else will be an attendee by default. Next I’ll customize the registration form
for the Webinar – this is the page people will see when I send them the invitation.
For the sake of time, I’ve already filled in the description and added myself as a speaker
Every form requires the first and last name and an email for registration
I can add custom fields or I can add a custom question – this can be multiple choice
or a text input For instance,
I’ll add “How familiar are you with design?” And I’ll paste in 3 choices for the response.
Once I hit save, I can preview the Registration Page.
And I can copy the link to use in my invite to the Webinar.
I’ve already started to promote the event on LinkedIn.
Jeremy why don’t you show the experience for attendees on LinkedIn?
OK, I’m in my LinkedIn account I see your post Troy
So I’ll click your shortened link and I’m on the registration page you created
Let me register for the event, I’ll enter my first name, Jeremy, Last name, Chapman,
my email address, jeremy@mydomain.onmicrosoft.com and answer this question related to the event – “I’m
very familiar with the topic” I’ll click Register now
And my registration is confirmed If I jump into Outlook,
I can also see a confirmation email with an option to join the event or add it to my calendar
And once I join the event, I should be placed in the lobby until the event starts
Great, ok so now you’re in, I’ll go ahead and start the webinar
I can see there are already 33 people in the lobby - that’s great attendance.
I’ll go ahead and admit everyone With a dynamic view - the meeting
stage layout changes as more people join. I’ll wait a second for a few more to join us.
And as I mentioned before, we’ve made improvements to optimize your engagement
as a presenter – so presenters have everything they need IN TEAMS to be their very best
Back in January, we started rolling out PowerPoint Live Presenter View in Teams.
I’ll open the share tray and share a PowerPoint file. Using this approach,
I can see my presenter notes and I can advance or skip slides all within Teams.
Right now I can see attendees on the right I see the main interface with
all the controls on top If click on this one to see participants,
the attendees automatically move to the top This helps me to establish more connection to
the audience, because as I present my eye gaze is closer to where my camera is located.
As a frequent presenter, these various new capabilities give me
the confidence to be my very best. And now I’m going to hand it over
to Adele - my co-presenter - to show off one of our new hero experiences.
Thanks Troy! So, I’m sharing our Power BI report.
And I’m joining you via a new custom layout called “Presenter
Mode,” which you’ll find in the share tray This allows me to overlay myself over content
so that as an attendee you can get more of the feeling that I am talking to you
with all my interactions for a more immersive experience.
So, this is using the same background effects capabilities built into Teams.
You don’t need a green screen or software that supports Chromakey functionality.
It’s just built into Teams and anyone can produce these kinds of professional results.
Now I’m going to take back over presenting my PowerPoint – but let’s flip over to your
experience, Jeremy, as an attendee... Great so, I can see your presentation.
I can show my appreciation with “Live Reactions” At the same time, Troy as the host of the meeting
you’ve also scoped my attendee experience. In this case because you shared the PowerPoint
presentation over Teams, I have full control to move slides forward and back and forth, which is
useful if I missed a slide or want to move through the presentation at my own pace.
And I see you have disabled my microphone - as I’m not a speaker
And on that point, is it possible to promote an attendee to a speaker?
Yes absolutely! We think this is a critically important capability - to allow the audience
to interact and ask questions and for the rest of the audience to see them
and any associated content they may want to share – all while allowing the presenter
and organizer to stay in control of their event. In fact, I can see that Jonathan has his
hand raised. I’ll go ahead and promote Jonathan and spotlight his camera feed
so that everyone can see him. “Thanks for taking my question”
“You are more than welcome! Thanks for joining us today”
So you can see this is a much more engaging experience for both presenters and attendees.
And all within the familiar Teams environment. So, with that, let’s go end the Webinar.
Nice to see the support for Webinars natively in Teams. So now it’s over,
what does the post event experience look like? Well, if you are an event host, you can see who
attended, and how long they joined We allow you to export the raw data
so that you can build your own custom reports We’ll also be providing richer reports
within Teams over time Good stuff, and what are
you and your team working on next? Look, we want Teams to be the best place
to host your meetings of ALL SIZES The interaction with your customers
doesn’t stop when the Webinar ends You’ll also be able to export that
attendee information into Dynamics 365 for nurturing and future follow-up
This is an amazing set of updates and a lot to take in.
So, when will these capabilities start to roll out and how can people learn more?
Everything we’ve shown today is either rolling out NOW or coming soon.
Check out aka.ms/teams_virtual_events to learn more
And try it for yourself! Thanks again! And of course
for the latest updates across Microsoft, keep streaming Microsoft Mechanics, subscribe if
you haven’t yet, and we’ll see you again soon. Thanks for watching!