- Organization is extremely important if you
plan on being a video creator for any amount of time.
So I'm gonna show you how YouTubers stay organized
and we're starting right now.
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What is going on, my name is Nick,
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Okay, facts are facts, if you're gonna do anything
for a long period of time and you're gonna have
any type of workload involved, you gotta get organized.
Personally, I use Trello.com for this,
and I'm gonna show you how I use Trello
to stay on top of my YouTube schedule
and to stay on top of my business.
We're gonna need to be in front of the computer
for this one so let's go.
Okay, so here we are inside of Trello,
and how i use Trello,
is basically, these are my personal boards.
What a board is, is this is basically your organization set.
Basically what I do is I break them down
by things that are direct income generators,
I color code those in green,
anything YouTube related I make that somethings that's red.
And then the blue is just kind of a miscellaneous thing,
it's just kinda the default so I just leave it that way.
Now this is my view and how I use it
but you can also do all types
of really cool customizations with Trello.
What's gonna really matter to you
is this YouTube release schedule.
So what I'm gonna do is I'm gonna click on this,
and then once I'm inside of this I can actually
see the releases that are over here on the side
or I can click up here and I can go into my calender view.
And once I'm in my calendar view,
you can see that I get an overview of what's going
to happen in September.
And how I use this is basically
I color code them, I add the labels to them,
in green if they're finished.
If basically they're recorded and all they need is editing
then I have these in green,
like hey these are ready to go.
Anything that's in red means that there's
something that I have to do in order to get
that video ready to go.
So as an example, in this case,
I'm gonna go down to the Marcus Collaboration
and I'm gonna click on this.
And it says, okay, here, and these are things
that I need to do for this.
So basically first Marcus has to send me his video
and then from there I have to do the SEO stuff for it
and then from there I have to record my intro and outro
and then this one, I made a note that I'm gonna self edit
this one instead of sending this one to the editor.
So basically, this is a break down of things that need
to happen for this video to get finished.
So once I mark all these off,
then I would change this to green
and then I know that one's ready to roll
and then all I have to do is edit that one
and it's ready to go.
Also, you can add attachments.
So if there's something that you say,
"hey, I need to make sure that I have this particular
"photo or this particular zip file, this particular
"thing that's in Dropbox or Google Drive,"
you can pull that right here or you can pull it
from your computer to where basically you have
everything that you need inside each one of these
individual cards.
And as far as the labels are concerned,
what I was saying before about changing the colors,
is once this one's complete,
I would just go up to labels here,
I would click that and then I would click on the green
to say that this one is pretty much ready to go.
My personal favorite thing about Trello
is this right here, these to do lists.
Basically saying, when I open it up,
it gives me a real quick overview of,
hey, this is exactly what I need to do
in order to get this video ready to fly.
Now this gets even more powerful,
in this situation, let's say that I wanted to send this
to Marcus so that we can collaborate on this board together.
Then what I would do is I would basically share and more,
and this right here would actually give him access
to this card so then he would see what it is that he needs
to do and then I would see what it is that I need to do,
and then we could get it wrapped up that way
and then as each one of us works on something
then we can come in here and just check it off of the list
and then we know exactly what needs to be done
in order to make this video live.
Now, in addition to all of this,
something that is really cool with Trello
is if you go up to the 'show menu' option,
they will show you, basically,
where you can filter cards.
So let's say I only want to see the stuff that's ready to go
then I would click on that
and you can see the red ones go away.
Now let's say if I wanted to only see the stuff
that needs work, then I click on that and I know,
hey, this is the stuff that I need,
or these are the videos that actually need
me to do additional things before these are ready to go.
So really helps big time, for the sake of organization,
for the sake of me knowing,
hey, these are the things that are ready to go,
these are the things that still need some work,
and then of course, in my case,
because I do a lot of live streaming
I don't put labels on these at all
because these are pretty much ready to go on the fly.
Another really cool thing about Trello is that
they also have Power Ups,
so for me personally,
because I've reached my personal Power Up limit,
for me personally, I use the calendar on everything,
but what is really cool is
you could also add appear.ins.
So how I was saying before,
if I wanted to give Marcus access to this
and we wanted to hop on a call from time to time
to talk about whatever it is that's going on here,
this is great if you're working with a team,
then you can add appear.in to this
and then basically with that all you have to do
is you just click on it
and then you're able to have that call.
But as you can see,
there's a ton of different things over here
that they allow you to do with this app.
Now back on the boards page,
another thing that's really cool is
okay, let's say, I'm gonna go into this one,
lets say that
you wanna look at it in this view,
just for the sake of organizing something else.
So maybe this is about your website
or maybe this is about your Patreon that you're setting up.
So what you could do is you could say,
okay, these are the things that I need to do
for this particular thing.
So in my case it would be my Patreon,
to where I'm saying okay, I need to make
a home page video, I haven't done that,
I need to make a thank you video,
cuz I'm just using an image right now,
right now I'm working on a thumbnail class for it.
So once this is finished, how all of this works
is I would say, okay,
this is something that I'm working on now,
so I'd move this over here,
and once it's complete then I would move it over to here
or I would just delete it out
but if you're working with other people,
letting other people know what is done
is super valuable, super powerful,
for basically keeping everybody on the same page
so they know what needs to be done
versus what had been done already.
But you can also, once we put that back over here,
you can also use this as kind of a priority list.
So let's say I said, okay, I wanna add my
presentation class in front of the video set up video,
then I can just move that around
and then it's basically listed by order of importance
and it's super easy and then once I start
working on the individual things,
then I can pull them over into the 'doing' section.
Which makes it really easy to understand
y'know, hey, these are the things I need to do,
this is what I'm working on right now,
these are the things that I've completed.
The sticker packs are also cool.
So let's say that I wanted to add a star to this once,
then I would basically just add that
and say well this right here, this contact flow,
it's really important so I need to make sure
that this one stands out to me
or to somebody else that would have access to this board.
Let's say, that somebody put together
the services list for me, somebody that had access
to this board, and I wasn't happy with it,
then I would just take this and I would drop it in here,
and I would say, "uh, I'm not happy with this,"
which basically means that, hey,
you need to get in here and work on this.
But overall, on the side of organization,
Trello is absolutely amazing,
and if it wasn't for Trello,
I would be falling out all over the place,
because basically Trello, for me personally,
it helps me keep my business on track,
it helps me keep my YouTube channel on track,
it helps me plan and organize everything that I'm doing
for the future as well
and Trello, for me personally,
has been a game changer.
As you know, if you are a regular viewer on my channel,
I normally don't do sponsored videos.
I think I've done one or two other sponsored videos
on my channel,
and as soon as they reached out to me
I jumped on this one in a second
because it is something that I use on a regular basis
and something that I strongly believe in
because it's something that I use personally.
So if you are interested in Trello,
definitely head over to Trello.com
there will also be a link down in the description
that will send you directly over to them
so that you can check out Trello for yourself.
And if you wanna learn how to grow your channel,
make videos and all types of other YouTube related stuff
start now by hitting the round subscribe icon
so you don't miss anything.
Thank you so much for watching,
I'll see you
next time.