So you want to set up a group call-maybe a recurring call-just to support your community
at this time. I'm going to show you how to do that in Zoom. And I'm going to make it a scheduled call
like a regular, recurring meeting. I'm going to show you how to do that right now. To log in to
Zoom, obviously you need to be a subscriber of Zoom. So I'm going to log into my account here,
and then I'm going to go to Meetings here on the left and schedule a new meeting. Right,
so my meeting is going to be-look at I'm gonna call it “calm and courage meeting” and then I'm
going to change it to “catch your breath” and work through this one tiny step at a time. Now really,
really important is when are you going to hold these meetings. And I'd really recommend that
you do it at the same time. Let's say that it's going to be more than one meeting. I recommend
that you do it at the same time, even if it's a daily meeting at this stage, or maybe one every
three days or once a week. I'm not sure how often you're going to do it but I would recommend that
you do it at the same time each time. However, if you are working across people in two different
time zones they make the two meetings like eight hours apart or a long time apart so that you can
you can capture the people in Europe, the people in in Australia, in America, wherever. Okay,
so I'm going to set this meeting for all. I could actually set this for today and I'm going to make
the meeting even though I'm going to make it an hour I'm actually going to make it an hour
thirty because by the time we end up getting on the call and saying hello to everybody,
we're going to end up especially if you have a question to answer then it's going to go longer.
So I'm going to make that meeting longer and I'm going to make this my time zone here. So
I've set it to 11 am here. I'm just going to do a quick check what time that is convert Sydney time
to say in New York. So at the moment 11 and so we're 15 hours ahead in Sydney at the moment so
11 a.m. Sydney where's I am Sydney ends up being 8 p.m. New York time. So it's not a bad time. Okay,
I'm going to make this a recurring meeting and at this point I'm going to make it…I could make it
every day. I'm going to repeat every two days. I'm gonna make it every every day and four seven seven
occurrences will we'll just see how things go I'm gonna make it you do not need to register for the
for the meeting so pretty much anyone can join and you don't need a meeting password okay can just
jump in now this one this bit here is important I'm going to make it that I'm the host but I don't
know how many people are going to be joining this call joining this meeting so I'm the host so I
want my video to be on but participants I want their video to be off because people sometimes
look it really just depends on what group that you're meeting with but but you may want because
they may be starting to share their screen then maybe embarrass there may be introverts and may
not have any way that for a lot of reasons they may not want to be on video now people can also
dial in by phone and so we're from so I'm going to give I'm going to recommend instead of just having
one country I'm going to put in a few countries here so I've got this is where my audience is
Australia United States Canada Israel I'm going to add a couple of I'm going to add one more which is
United Kingdom now all of these others can still dial in but this is really just for the invitation
it's going have those those phone numbers in their local phone numbers so I'm going to click
Save there so that's only for those dialing in rather than people logging on on video now these
ones here enable joined before host means that if somebody dials into the meeting and you're
a few minutes late yourself you're the host or you're having technical problems they can still
be there in the waiting room that well they can still be joining the meeting before you
do we can mute them on entry so that when they do jump in you don't hear any background noise
or dogs barking or children or whatever and then they can unmute themselves as soon as they join
the meeting we can also enable a waiting room where they just get a message your host is has
not yet started the meeting and then you could put a little message in the waiting room there so and
look in the meantime here's here's how you find out about the next meeting is an email address
follow me on twitter on linkedin or something like that okay only authenticated users can
join and do I want to record the meeting and so actually I'm going to say record it automatically
because I'm going to want to upload that meeting video onto my onto my YouTube so that's how to do
it there's a lot more I could say but I'm not going to put that in now and I'm just going to
hit save and then that has created the meeting I could now send this off as a copy the invitation
okay you can see all of this is hosted video is on the participants video is off and then when
it comes time I can just start the meeting oh I wonder where back to my calendar but I also want
people to add it to their calendar so that's it and then when I'm ready at the time I just
click start the meeting and now notice I've got this only setup for seven occurrences this stage
and that's it of course you then want to share it share your meeting on social media invite people
maybe through your email list and basically show some leadership here hey this is how you
join this is how how you dive in and and and and you know I'll offer what support and help I can.