this video is a business tutorial about cloud storage we will look into few
important things about this what is cloud storage why you should consider
storing your important files on cloud what are the important factors which we
should take into account when selecting a cloud storage provider and what are
our best free cloud storage options all this is coming up in this video so let's
get started
hello my name is Tahir and if this is your first time please hit the subscribe
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every Tuesday and Friday now what is cloud storage cloud storage simply means
storing your files on a computer which is physically somewhere else for
example you can store your files on Google's computer you can store your
files on Microsoft computer or Dropbox computer so these companies are
physically located somewhere else but they give you the ability to store your
files on their computer so cloud is a computer network which is connected to
the Internet so this is your cloud storage why you should consider storing
on cloud so there are two reasons two are the reasons which are for every
person like you and me and the third reason is normally for businesses so
what is the number one reason the number one reason is that we want to make sure
that our important files are saved for example our hard drive malfunctions so
we will lose our files or most of the files there are options to recover but
some time it doesn't work so we want to make sure that our files are stored on
Google's computer or some other computer similarly if you lose your laptop if you
lose your tablet if you lose your phone if you are not storing your files on
some cloud storage all your data will be lost so this is number one reason and
the second important reason is that we want to access our files all around the
world if we are travelling to another city or to another country we want to
access our files we cannot exercise our computer because it is not with us all
the time we might not take our laptop with us but we still want to access our
files number third reason is that some companies and some businesses they also
want to manipulate their points for example I will give you a very common
example of Netflix so this is a video streaming service so they want to store
their files somewhere from where they can stream their videos on auto on
demand similarly a company is in installing a software business they
might want their software to be stored somewhere from where they should
be able to install that software for their client so when we talk about cloud
storage it's not all about backups but you can also manipulate your data stored
on the cloud so these companies should be able to manipulate their data so
these are the three main reasons for storing on cloud now let's come to the
point what are the important factors which we should consider when selecting
the cloud storage provider so there are five important factors which I have
listed for you number one is file sharing we should be
able to share our files if we wish to do so for example Google provides you the
ability to share your files you can get a link from your Google Drive which is
the cloud storage of Google and you can share that link to any of your contacts
your friends or anyone so file sharing file synchronization then if I store
something on my computer or on my device or on my mobile phone that file should
be automatically stored on my cloud storage so this is synchronization so
you might have to download an application to get your file
synchronized with your cloud storage so this is another important factor that we
should be able to synchronize our data from our device to our cloud storage
from all of our devices to our cloud storage simultaneously now the third
important reason is security of our files the company should be able to
provide our files security so that no one could get access to those files
except us so many putable companies their security standards are good some
are not very good and if not good then there are other options for you to store
your files if you are more concerned about the security so you can use some
encrypted or some encryption services so you encrypt your files and then say so I
will make another video about these encrypted but this is another option
available if you trust the company but you don't trust their security system so
you can do this as well because some people may question Google security
even more people are concerned about Microsoft where security issues so when
we talk about security it means that they provide our data to mark it as
maybe so I am NOT saying that they do this I am saying that some people's are
concerned about this so therefore if you are concerned about security but you
trust the company then you can encrypt your files and then save on your cloud
storage so this is another option now at number four is price we should not be
paying too much for this cloud storage ideal situation is that we start a free
plan we should be able to get some free gigabytes some companies give you five
gigabytes some 10 gigabyte and once you get used to this and with the time of
course your data will grow you need more storage capacity and then you must be
and you should be able to upgrade to a plan so if you don't have the ability to
upgrade then what you will do you have to switch to another company so we
should start free but we should have the ability to upgrade if we need now the
last factor which I have selected for you is that we should have some
application associated with our cloud storage so that we should have the
ability to edit our files for example if I upload a Word document
I should be able to do some editing on a on my cloud storage so for this what
these cloud storage providers gives you they give you some apps so for example
Google they have Google Docs so in Google Docs you can create a word like
document you can create a excel like document in Google sheet you can create
a PowerPoint like document in Google slides so Google slides sheet and dogs
these are the applications which are equivalent to Microsoft Word Excel or
PowerPoint so this cloud storage Google Drive gives you these apps associated
with them so these apps are built on Google Drive so you can edit your
document if you upload a Word document for example you can edit it right inside
your cloud storage Google Drive so the ability to edit your document so this is
another important we should consider Dropbox also gives
you a document like application and I will show you in a minute so now I will
jump on my computer and I will show you a little bit brief introduction of these
companies and know what I will do is I will give you a brief overview of what
are the free cloud storage options we have so with Google Drive you can get 15
GB free with Microsoft onedrive you get 5 GB with Dropbox you get 2gb Amazon I
will show you in a minute the details of Amazon because it's a
little bit complex and mediafire is a company where you can get actually from
10 GB 250 GB up to 10 GB you don't have to do anything and if you want to get 50
GB then you have to do certain things such as they might ask you to install
their app connect with them on Facebook and Twitter or refer your friends so if
you do these things for this company they will offer you up to 50 GB of free
storage and know what I will do I will give you a brief overview or a quick
tour of these four options which are the most popular options
I mentioned mediafire here because it gives you a very large gigabyte of free
storage so I thought it's worth mentioning them otherwise there are a
lot of companies but these four top companies are the most reliable and a
common option and now we will have a quick look at these four so let's have a
look at dropbox dropbox was one of my ugliest favourites but no I don't use it
because they only offer 2gb which is not enough for me so I opened this account
today just for this video and if you click here you can see that they offer
only 2gb but this is a very good and user-friendly cloud storage platform and
they also have application so if you click on create new file you can create
a new file with Google Docs Google sheets Google slides and they also have
their own Google Docs like applet which is called Dropbox paper so you can
edit your files in here you can create your files word like document here as
well then you also have the ability to use Microsoft applications Word Excel
PowerPoint so these are a lot of options and it's a very good storage platform if
2gb is sufficient for you you should go for it I would recommend it's a very
user friendly platform as you have many options here for upload you just click
on upload files and then any of the file that say I click on this file and I say
open it will show you this dialog box and it will ask you where you want to
upload so I just click on Dropbox and upload so this is how you upload files
to Dropbox you can also upload folder just click on this and select a folder
and now for example you want to share this file so come here and click share
now there are two ways you can share a document you can share for only editing
or you can share for viewing and you can select any of these then you put the
email of that person here and then you should be able to create a links so this
was one way of sharing the other ways you can send this via Gmail if I click
on that it will open my Gmail and it will put the link in the email so you
can send to anyone so this was the brief tour of Dropbox so let's talk about
Amazon for this you have to visit this website AWS Amazon Web Services dot
amazon.com and since we are looking for free products so we click on pricing and
then AWS freedom you can notice that we have two types of free products one are
those which are always free and one are those which are free for twelve months
this is just the first difference you will notice here but there are many
other things to watch out let's first check this twelve months free we are
only interested in storage so this is a storage product Amazon s3 which is the
standard product s3 stands for simple storage service it gives you five GB of
free storage and then this much get required
and put request this is another storage product and we will not talk about this
because Amazon has lot of products the important thing for you to note when you
using Amazon is that you have to make few decisions you have to check whether
you will be needing those files on a regular basis or you want to store this
for a longer period of time because on Amazon
after this free storage and these free get and put requests you have to pay for
any retrieval of data and that payment is a few cents for a gigabyte let's say
but still it's few cents for a gigabyte you have to pay so therefore you should
consider whether you will be needing those files regular basis because then
you have to pay more but if you don't need those files and those files are
only for archival purpose or for storage backup purpose these decisions you have
to made first when using Amazon services this is their standard service which is
only free for 12 months now if I click on almost free and let's uncheck this so
we don't see these things for this always free we are only interested in
storage so this is the storage section and on storage section we have Amazon
glacier and this glacier product is always free but the problem here is that
you should only store your archive type of data which you don't need very
urgently that type of data you should be storing here because the retrieval is
very expensive there are two things one is that you have to pay for retrieval
and the second thing is that that retrieval will take some time for
example maybe four hours because the purpose is to store this data for a
longer period of time so you have to select whether you want glacier or the
standard s3 product mostly Amazon is used by big companies so this was a
brief introduction now let us quickly have a look at onedrive this is my
onedrive account you just need a Microsoft hotmail account and you might
need to download this onedrive app your computer and then you just login
into onedrive with your hotmail account and you will see something like this and
to upload a file to your onedrive you simply click on upload you can upload
files and folders very simple just click on files for example and then select a
file and click open so I have been using onedrive for nearly two years now and I
don't use it as my main storage because they only give you 5 GB as you can see
on the left hand side so for my main storage I use Google Drive you can also
create files here by clicking on new and then you can create a word document
Excel document or PowerPoint and all these options are available I think they
used to be 15 GB free but now they only offer 5 GB but it is absolutely free
this is a brief tour of Google Drive with every Gmail account you get 15 GB
of free storage from Google this is one of my newly created account so this
Drive has three sections as you can see the first section is quick access in
which these are the files which I have recently accessed then folder section in
which I have only one folder and then the file section in which these are the
files which I have in root of my Google Drive so if I upload a file now it will
be uploaded in my root if I want to upload in a folder I will click on this
folder and now if I upload it will be uploaded in this folder
so let us upload a file so in order to upload a file you right click on this
area and then upload files so let us assume I want to upload this audio file
so this is a small file open and on the right hand side you will see this dialog
box which will show you that this file is being uploaded and how much time is
left and you will see a circle on the right hand side and this circle is
completing and when it will be completed you will see a tick sign and now as you
can see that we have a white tick in a green circle and this is our file so it
means that file has been uploaded and you will also get this message one
upload complete now let us go back to our
Google provides you a lot of applications and if you click on this
new you can create a Google document a Google sheet or Google sleight you also
have some other tools for example this google drawing is very important in
Google Forms as you can create shapes flowcharts flow diagrams using Google
drawings so you have the ability to edit your documents so let us assume that I
want to share this document so I right-click on this document and I press
share and I will get this dialog box know I can type an email here so I can
type an email and I can add more people and when finished I can click send and
now an email will be sent to that person regarding this share and the email will
say something like invitation to edit let's go back once again there are three
levels of access one is the full access can edit the other level is can comment
and the lowest level is just to give the view access currently I have assigned
the edit access you can change all these if you want if you if I click on
advanced now I will get this dialog box and now you can see that this document
has been shared by this person if I want I can remove the excess from here just
click here if I click here it will be removed I have to save the changes if I
save changes now the excess has been removed so this is how you upload a
document give access to someone or remove access from someone of your
documents so this was a brief tour of Google Drive I have recently launched a
course on Google Docs and I will put a link in the description for my 200
YouTube subscribers who will join this course first this course is free so just
click on the link and you will be taken to the udemy website where you can
enroll in the course for free no credit card payment or anything is required
only 200 subscribers make sure there to subscribe first so I hope you like this
video if so please give it a thumbs up and subscribe to my channel thanks for
watching see you next time