Hi there, Rick with Smart Drive Test talking to you today about documentation that will track
you on your log book. Any receipt that has a time stamp on it, a date stamp on it will
locate you in a time and place on your logbook, and potentially could get you a violation.
In the first video we talked about average speed: able to track you from certain location
to a scale house or wherever you get pulled over by the authorities. We talked about rules
of log books, hours of service regulations and you have to be in compliance with those.
And in this video we’re going to talk about documentation—time stamps & date stamps—and
how these have to match up your log book, so that you don't get a violation, don't get
a fine and don't end up working the day for free. We’ll be right back with that.
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Hi there, Rick. Welcome back. Talking to you about logbooks and how you get tracked
on your logbook. In a previous videos we talked about filling out the graphs and average speeds.
If you're driving east from Vancouver, British Columbia in Canada to Kamloops BC, it takes
about four and a half hours in a big truck. If you show up at the scale in Kamloops and
you only have about 3 hours logged in your log sheets, it's probably a good chance that
you're going to get a fine, because there is no way you can drive that distance in that
amount of time. It's about four and a half hours from Vancouver to Kamloops BC. That's
the first way. The other way that you're going to get tracked in your log book is documentation.
Supporting documentation: fuel receipts; hotel receipts; tolls, border crossing tolls, hotels,
maintenance receipts, pre-trip inspection. All the pieces of information or pieces of
paper that either have a date stamp or a time stamp on them must match exactly on your log
sheets. You can get a violation if you say that you got fuel at 10 o'clock in the morning
and it's on your log sheet at 9 o'clock. So make sure that the date and time stamps line
up exactly in terms of supporting documentation. On the current trip that you are on you will
have to have the supporting documentation with you. On subsequent trips it'll be handed
in to your company, so you don't have to have it in the vehicle with you. You only have to have to log
sheet. If the authorities are interested in your supporting documentation they can go
to the company. The company is required to log sheets and all supporting documentation
for a period of six months. The other thing that you need to keep in mind
when you're keeping your log book is, now there are apps for your phones. The apps on
your phones are going to make it more difficult for you to get creative with your log books
because the apps on the phone tap into the GPS unit in your phone and will automatically
fill out: the date, the time, and the location of where you are on your phone. So know that
if you're using your phone, the phone is going to do the work for you and it's going to be
more difficult to be creative on your log sheets. Sometimes we need to be creative on
our log sheets to get the miles done that we need to do or to get to where we need to
be. If you're being creative, you need to understand that you're app on your
phone is going to fill in the time, the date, and the place automatically for you. So keep
that in mind. And as well, it is important that you understand how log books are filled
out and the rules which govern hours of service regulation. My analogy is children who learn
how to do math with calculators. They never truly understand that this and this equals
4; if you multiply the two together it also equals 4, but why does it equal 4? Two groups
of 2 equals 4; 2 plus 2 equals 4. Some times that concept is difficult to get your head
around unless you do it manually. And getting your head around how to do log books can only
be understood if you take the time and put it down on paper. Some of the failings
of apps. Yes they to do all the work for you, but there can be failings.
If you like what you can find the complete course is over at my website. You can find
the link here. All of this information, the videos, exercises to fill out log books—there
are three exercises to fill out log book—there are questions regarding the exercises and
questions—multiple choice and true/false—regarding all of the hours of service regulations in
both the United States and Canada depending on which country you're in or which countries you're
operating in. As well, there's a certificate of completion at the end of the exercise and
the course. All of that for less than $25. I’m Rick with Smart Drive Test. Thanks for
watching. If you like the channel subscribe below… that red button, that one over there.
Hit that one…yeah, yeah. Hit that one…OK. Like button. Thanks very much. Have a great day. Bye now.
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