If not for the single tool called "Notion", my life would be a mess...more than it already is.
And that's absolutely no exaggeration and by the end of this video you'll understand why because in
this video i'll give you a tour of my digital workspace in notion and show you how i run my
personal life and businesses with my team through notion since 2019. i've mentioned notion plenty on
this channel and i featured it in previous videos so when the folks over at notion slid into the dms
and asked me if i'd like to partner with them to bring you guys this tutorial you're watching
right now of course i said yes so thank you notion for partnering with me on this video and for those
who are wondering what the heck is notion your life's about to change so notion is known as an
all-in-one workspace and one of the best things that i love about it is it's completely free to
use initially i didn't pay a single cent for probably the first six months using it and it
was more than enough to get my life organized and so now at this point as you can see on screen here
i've got three different accounts at the moment so the first account is for personal use then i
have another for the youtube and the education company side of things and then finally another
one for our e-commerce brand which is uh which my business partner runs and we jump on my screen
here it looks all complicated and whatnot but honestly um i personally set up my space to be
as simple as possible there's a big difference between uh being organized and overly organized
that's something i want to stress to you when you spend more time setting up an organizing notion
than you actually spend on the task itself or work itself don't fall into that trap all right so
jumping into my personal account here so i've named it andrew headquarters for no particular
reason i just thought it was cool like i've seen justin c and he set up through his notion tutorial
on youtube he calls his formula one and i find that really cool too um the great thing about it
is you can set it up however way you like it so i've got the headquarters page here you can see
absolutely everything i even have a few widgets here that i find useful like couple time zones
these are time zones that i usually work with you know i've got a lot of clients over
there and then i've got the sydney weather app and these things you can implement actually through
a website called app notion so appnotion.co is very useful it's a very easy way to imp implement
widget apps so if we say for example this weather widget here right if you click on visit website
you get to customize the widget however way you like it you know colors location etc then click
get code then you're going to copy this to the clipboard go back into here right click
generate notion embeddable url down here copy and paste into the html code right here this box here
and then you're going to get this link here and go back into your page on notion and basically
you're just going to copy and paste it like that's it and then it will auto update into
this widget that you see here it's so useful that you get to implement embeddable items like these
into your space so that's how i've set up these personal uh embeddable app notion things here how
i like to layout is have that home page where you have everything that you'd like to see i think the
first thing i'll show you is how i organize my day my day-to-day life so whenever a new week comes by
so on sunday i'll spend like 15 minutes just getting ready for the week all i do is literally
duplicate this template that i have and then i customize it every single week to get ready for
the week ahead i very roughly structure my day so i know what's going on each day of the week
i even have habit trackers down here you know i'm currently playing the piano so i want to spend 30
minutes playing the piano i want to spend an hour in the gym every day and that is my way
of habit tracking but then beyond that it's very flexible as well like i can delete things here
i can add items here as a to-do list if you're wondering how would you get set up with this
a template like this here i highly recommend that you just use notion templates if you're
starting with a completely new blank page which you all will if you're new to notion type in page
right then click templates here and there are so many amazing templates here if you look at the
task list here right you can see it's based very roughly on this weekly agenda and i've updated it
to suit my own needs and to spruce it up in terms like of appearance and whatnot so my suggestion
here is that you stick with the template to begin with and then build it out from there i'll show
you my reading list for example i believe i've just made this through a reading this template as
well from memory and then i've updated it so what i've done here is i've actually integrated this
list here with goodreads so whenever i want a new book or whenever i'm researching books i
can automatically pull it from goodreads with the title with the images as you can see here
and i want to read a new book i can just search it up here let's just type in promised land from
barack obama i basically use google chrome a plugin with notion and if i click the notion tab
up here i can add it to books to read for instance or books red archive i'll go books to read and
then click save page what i do is i basically open it up in notion and it will essentially
update and appear in the list here so as you can see it's already in here it usually pulls through
with the author and the images and whatnot super useful tool to use so all you need is the google
chrome extension for this case but yeah i'll give you one more example uh cryptocurrency for example
this is a very simple page where i keep up to date with all my cryptocurrency holdings and whatnot
these things here this is actually a widget not from app notion but i found it through a
guy called aaron free absolutely free to use and this you can pull automatically just by
implementing the copy and pasting the url link and implementing it embedding it as a notion widget
within the page so as you can see here i'll link all this stuff down in the description box below
if anything's missing just let me know in the comments below and i'll try to get to them this
is so useful because again you get to customize it any way you want and i have it set up so i have
the trackers up here for very easy reading and then my watch list which i manually update but
i mainly go with a different app when it comes to tracking cryptocurrency so this
is not totally up to date and then i have a whole bunch of notes at the bottom here
uh when it comes to tracking cryptocurrencies and and keeping up to date with cryptocurrencies
so that is how i've set my personal notion up it's honestly pretty straightforward and
my recommendation here is to stick with the templates when starting out because they're
more than enough to get organized basically i use mine to keep track of all my personal lists
in my life from books to investments to restaurants that i like i basically treat it
as a second brain there's no way we can absolutely keep track of everything in our lives so it's so
satisfying to unload like all this brain clutter into notion uh and then get organized from there
so the free personal plan is more than enough to achieve this i'll leave a link under this video
to get notion free if you're interested now when it comes to my businesses it is a little different
i treat notion as a collaboration tool and a place where we store all our systems and processes for
the team so if you run a business you're planning to start a business this segment is going to be
pretty useful for you so i'm going to jump back in show you how i've set everything up with the
youtube side of things and if you're enjoying this video so far by the way please do drop a like on
this video and thanks for your support in advance getting stuck into the business side of things so
there is a bit of overlap between my personal and business life because it's kind of blurry when it
comes to my personal business life but going back to the youtube content for example i find
this extremely useful this is uh this is something i'm on all the time it's a kanban board and if you
don't know what that is that is essentially what you see on screen here you move these little cards
across the board when things are completed so visual so important to my day-to-day it has
changed my life we work with a lot of brands we are fortunate enough to work with a lot of brands
and if i take a look at this one here which we're scripting at the moment
which is about my tech everyday carry uh what what you can see here is i've created all these
different cards to go with the the main card so if you have a team plan you're able to assign this to
different people on the team so for example if my video editor his name is john is able
to edit this one then i'll sign it to him and he can see the progress throughout the kanban board
then we move the status this is automatically updated if i move this across the board the
published date is sponsored who is it sponsored by who we're working with and this part is a
relational database or actually a few of these parts so you can see this arrow here shows that
it's connected to a different database and that's the beauty of notion you're able to connect to
different databases so say for example this is updated um with different sponsors then we can
see how many times we've featured a certain brand in certain videos or if it's related to
instagram right right here it can remind us that hey you need to create an instagram post as well
to accompany this video so these things are great tools to use i won't get into relation relational
databases in the roll-up strategy that's a separate video in itself if you're interested in
that technique just let me know down below though and yeah this visual kanban board is a great
team tool to use when you're collaborating with multiple people so talking about collaboration
let's go into my different accounts here so this is all to do with our education programs and also
our youtube channel so i can't show you a whole load here because there's a lot of confidential
stuff in each of these uh little tabs here but what i will show you is how we overall structure
our notion for business so when it comes to notion of business we basically essentially treat it
as like a huge um sop list so standard operating procedures so when someone new comes on board like
a new team member they'll come in here and they've got all the tools that they need all the reading
that they need to do to get up to speed really quickly beyond that we also have the onboarding
document so if we click into this we have an on doc boarding document here it's essentially like a
wiki within our business notion and you can click on any of these items here and it'll take you to a
whole new page filled with a lot of information so that just saves a lot of people in the team a lot
of time so they're not constantly being bombarded with new questions i want to stress that you can
achieve all of this simply through templates so if we click forward slash page then click page and
then go into templates here all right you can go into marketing you can go into product management
you can literally click road map and then start to build everything out it's as simple as that so
with a road map it will give you everything you need to create road maps that com that's similar
to a kanban board right here but the big part of it here is that it's a big collaboration board
and i i think i want to really highlight that because when it comes to teams it's all about
collaboration it's all about adding team members into your notion as part of that you want to add
members into these boards if i click share on the top right hand corner you're able to play
basically click share and add people into this board and start adding them into these different
allocations and these different little tabs here so this is really simple to update and whenever
they're added into a specific task they're going to get an update they're going to get a note and
they're going to get updated to be told okay hey this is a task that you need to do right now so
i think notion is absolutely awesome for teams we also use a talk called zapier so with zapier
whenever they get updated it gets pushed onto our slack uh team messages and they also get notified
there so that makes sure that everyone knows what their role is you know we don't need to
micromanage they get all the freedom that they need but this is our bible of truth essentially
our book of truth everything goes through notion so that is essentially how we use notion
for teams and collaboration this has been a long video so far and if you got this far into
the video be sure to drop the code phrase notion for life and i'll go ahead and like your comment
and what i've shown you today is just the surface of notion and i'm a total notion novice too
i'd say get started with the basics and find tutorials that suit your needs there are
plenty of great tutorials out there besides the one that you've watched today a notion is
extremely customizable and everyone's day-to-day needs will be completely different but that's the
beauty of notion it adapts with you and your life you can get started with a free plan i'll
link below and thanks again to the great folks at notion for partnering with me on this video
if you have any questions about notion or this video drop them below and i'll try to get to as
many comments as i can hope you enjoyed this video drop a like if you did sub if you want
more business marketing and tech content from me and as always thank you for watching