Zoom Events has many features and options to create extraordinary virtual and hybrid
events.
But where should you start?
Sign in at events.zoom.us From the events tab, click create event.
Users with access to multiple hubs should confirm they’re creating the event in the
correct hub here.
Next, select your event type from the drop down menu.
I’m creating a multiple-session event.
If you’re following along, your options may differ from mine because the event type
selection will change the options below.
For example, single session events can be created in just one step.
Now I’ll enter the event name and a short description to communicate what our event
is all about.
Next, we’ll set the date and time.
Multi-session events can span multiple days.
Now I need an event masthead to be featured prominently on event pages and emails.
Click Save & Continue.
Find events you’ve created in the Events menu of your event hub.
Published events will be in the Upcoming tab, unpublished events in the Drafts tab, and
events that have already occurred will be in the Past tab.
Click the event to edit.
Here we are at the Overview page, which is available for single- and multi-session events.
It highlights many required and recommended steps to complete when launching a new event.
Along the left, you’ll find your main navigation.
Some headings contain sub-menus grouped by topic.
This layout differs from a recurring series event which presents its menus across the
top as setup phases.
While feature availably may vary across event types, you’ll find many of the same or similar
options in single-, multi-, and recurring series events.
However, they may be in different places.
Additionally, some menu landing pages may look slightly different due to feature availability
based on the event type.
Sessions can be created before or after publishing but at least one must be created to start
a multi-session event.
Under Event Content, find Sessions.
Then click to add a session.
First, enter a title.
Then set your session start time and duration.
Sessions can be either in the meeting or webinar format.
Webinar sessions can be live or simulate a live webinar from a recording using our Simulive
feature.
Now upload a session image, and add a brief description.
Next, assign anyone who will be speaking at this session.
You can easily add new event speakers here within the same flow.
For now, I’ll fill in only the name and email.
Later in this video I’ll invite them to complete the remaining details themselves.
Speakers are given alternative host permissions, which can be optionally removed by unchecking
this box.
You can assign another alternative host here to start the session on your behalf.
These are just two examples of supporting roles for your event.
Learn more about Zoom Event Roles in the Zoom Learning Center.
If applicable, upload resources such as PDF handouts for attendees to access and download
from the session detail page.
Make any remaining content visibility updates, then click Save
Before leaving the session setup menu, visit the tabs across the top to set up options
like Zoom Rooms, Polls, and In-session Branding.
Now that I’ve added a speaker, I’ll find them listed in the Speakers tab.
To invite them to complete the rest of their profile, click the flyout menu to the right
and choose invite speaker to edit speaker bio.
You’ll need to create at least one ticket type for multi-session events before you can
register attendees.
Open Registration, then click Tickets and Registration.
If needed, update your event capacity to any value allowable with your license by choosing
edit, here.
Then add a ticket type.
To limit how many of this type of ticket can be registered, set a ticket quantity here.
In this case, I want to sell as many as my event capacity will allow so I’ll leave
the toggle disabled.
Next, I’ll give it a name and a description.
If needed, you may customize when this ticket type should be available.
I want this ticket to be available right away but only until the first day of the festival.
If you cannot set visibility rules to public, it may be due to your Event Access settings.
Review them here.
Public tickets can only be created in events accessible to anyone with a link.
Once an event has registered attendees, you can no longer change this setting.
And finally, give registrants of a ticket type access to all or only specified sessions.
This setting can be updated as sessions are added.
Finish your setup and click Save.
At the top, open the Registration Settings tab to modify your registration policies,
change marketing consents, or customize your registration form questions.
You can even create your own custom questions here.
The following steps are not required but can go a long way toward making an event shine.
Event Branding transforms event pages into a natural extension of your brand.
Preview changes on the right as you make them, and click Save to apply them.
Many details I input when creating the event are found under Event Configuration, but with
a few added options like logo and video.
Back at the top in the Terminology tab, replace default terms with those that match how you
talk about your event.
Though these terms do not change within my event hub, all attendee-facing pages and emails
will use this custom terminology.
Select Event Detail Page to review event-level settings and descriptions and make any final
adjustments.
Click Preview Event Detail Page to review your saved changes.
Now I’m ready to publish my very first virtual festival, which will make my pages and content
live and accessible based on my event access specifications.
I’ll return soon to fill in more speakers and sessions, add sponsors, and build my expo
floor.
Wish us luck on our upcoming arts festival!