in this section we'll be dealing with types of groups creating lis
adding and removing users to groups manipulating groups and deleting group
in this section we're going to talk about groups within G suite now you'll notice from the admin
console by default the groups icon is not shown this is the default view now you can start to
customize your admin console you do this by dragging and dropping icons from the more
control section so we click on more control and there's the group icons there so we'll drag it
in will drag in admin roles domains App Engine apps some icons you can't drag in so you could
drag in device management but you can't drag in billing for example so depending on what you want
to display and a lot of admins just leave it all there but for a more cleaner desktop experience
once authoring has been set up you can then move things down to a section and then hide
the section so we're interested particularly in the groups that we're going to create for C and
D cakes so let's click on groups this displays all the groups that I've currently set up within
this enterprise so we've got bakery finance help desk IT department staff the washing group now
to as a group couldn't be simpler click on the blue button create group click we'll call this
group sales and we'll give it an email of sales at C and D cakes we can give it a description
group for the Salesforce access level now by default everything of those public and
public means as it states anyone in C and D cakes can join post messages view the member
list and read the archives now sales could be a very delicate area much like finance
or payroll you can change this by clicking the down arrow and select one of these options so
we've discussed public the next option is team only managers can invite new members
that anyone in C and D cakes can post messages view the member list and read the archives you
can call things announcement only group as well we're only managers can post messages
and view the member list but anyone in C and D cakes can join and read the archive very good
for company announcements or restricted only managers can invite new members only members
can post messages view the member list and then read the archives messages to the group do not
appear in search results so for something like sales I would say yeah no worries that's a great
thing we'll have that for something like as it said a team group the bakery team the bakery
team would be a team group just to have that little bit more control over things but as it
is sales we're going to have restricted now we want to add all users to the C indeed the
indie cake sales group will do that in a moment so let's just click on create and create that group
and there it is the group is created now typically you gots elite group add users
to group change group info clicking on change group info takes us back to that screen but we
want to change anything there let's cancel that so you can manage the users in sales by clicking
this section or by clicking add users to group if add users to a group this quick method is
quite intuitive we click on member we want them to be a member of the group enter the names or
email address so let's try in the sales team will have Dexter Jones the next we'll have Nicola Jones
and we'll have Dennis Jones and then we add now those people are then added to that group
with members now we'll see what I mean about that now let's click on manage users in sales
so as we can see we've got Dennis Jones Dexter Jones and Nicola Jones all of which are members
of the group now this is a restricted group so you want someone down as the owner so Nicola
is the most senior so let's select her look at the more actions tab click the down arrow
set her to owner the screen then refreshes and you can see Nicola is now being set as
the owner of the group with the other two as members you're also given the option to
add more members in this free text field let's add Alexander in Adam as a member
you also give me options the leader group here clicking delete a group are you sure you want
to delete a group and it states members will no longer have access to documents and other objects
shared within the group deleting the group can't be end n to a cancel that view groups in service
groups in service takes you outside of the admin console here is the admin console in this tab
and you can see it opened up a separate tab for the group section of Google Groups now I'm not
a member of this group so I prefer with groups to have admins at least to be a member or an owner so
we'll add me in and have two owners of the group for all we know there could be a buyout Nicola
Jones might be bought out as the CEO and owner of CMD cake and then no one will have access to the
group as an owner and it's an awful lot of admin overhead so by balancing up to owners or owner
and energetic in everything will that be having two people as a super admin so if one person is
off sick the entire company does not line to a halt add as a member of a disease owner and
okay so I've seen a diversity as in Sona we now have our users within CMD cakes we
have two owners for redundancy and we have our members more actions include she selects the
user account let's take Dennis for example setting the roles to owner or member you
can remove members so we can remove Dennis no worries there he is he's removed adding back in
right so groups in service let's set click on that this takes us out of the admin console
group section and into the groups app here you can add a welcome message for everybody who joins the
group put some nice big letters in it spell hello write change the colors all the usual
stuff that way then and people came there come in they see this welcome message you can also add
a new topic subject methods of selling you can start discussion or making announcement display
at the top pin it to the top of an area attach files as people who particularly you want to see
cell loads of cakes by not eating them
post
because we look at discussions that are flag to us you can go home where you can view the
groups that I'm assigned to and browse all look at my groups where I'm a member of
things I'm a member of several groups you can leave the group of your own volition
decide when you want updates to the group do you want to be notified every new message
that sends in via email is being a new message just you want to send a daily summary combined
up to 25 messages per email or be notified of every new message just close that down
here you can set what level of interaction you want the general populace for house with
members of this group the first section in access permissions contact the owners of the
group who can contact the owners of the group currently everyone well you don't want that
you want members of the group so let's select those all members of the group who can view
the members by default managers and members you can also select all organizational members but
in which case then you would have set this say to a public group views a member a male select
the users of groups only the owners should be able to do this or you can select the members
of the group who can do it as well but not all organizational members and you can view
topics all members of the group whether a is a group of ministration could include the members
of this particular group which you can list here by collect clicking all members on the left hand
side invite members you can send an email in an invitation to members so for example Dexter Jones
I know he's already a member please join our group and you can send invites you can direct add people
to a group you can look at outstanding invites and look at the join requests messages as well
select pending messages any messages that have been sent in to the sales email address not just
individual users just to the sales email address which is assigned to this group you can view here
email options
you can have footers and display how to post to this group by email and type in some free
text other options include sales group web page URLs display the Google Groups opt-out URL also
replies do you want those Auto replies to be shown to non-members outside the organization
something you have to decide setting the default message size will set this at 25 Meg and if you
have bounced email notifications send it'll automatically receive a summary of any email
delivery problems sometimes it's worthwhile to ensure that if an email has been sent to
a group and there is a problem that you get notified how are people's identity displayed
when posting to this group he's a display name or Google profile the organizational profile
only or display profiles name only display names and email addresses every display name
must be unique moderation who's going to moderate this this this group do you want
to moderate all messages or you will leave know posting restrictions for new members
new members posts are moderated new members cannot post this is a sale thing so you want
everyone to post within the sales team and if your posts are rejected what notification do
you want to put in notify them at their post is being rejected and spam messages how should spam
messages be handled send into the moderation queue and send a notification to moderators
tags so tax attorney disabled but they can be enabled users the enter
at least one tag well that could be an overhead for people that you
don't want unless you're using Google+ within your enterprise
categories
categories occurring disabled same as tags you can categorize posts for permissions
basic permissions who can join select the groups we've mentioned this who can post who can attach
files posting of announcements all this can be modified but sometimes tying it down too
much and get in the way of collaborations I as an administrator and users have been assigned
to them yes you can have people invited into those groups and they can request the beat in
those groups as well all this is configurable there's also another type of group when this
group is called groups for business now groups for business it's a set of groups which are
managed by users or department heads or non admins and they come in four flavors you have
email groups you have a web forum a QA forum and the collaborative inbox now your address
groups for business in a future to future topic on a future lesson now as we've mentioned we
can delete groups as well and by deleting a group it's permanent groups can't be undone
well we're going to delete the washing group click and that washing group is being deleted
this has been a quick look at creating deleting manipulating groups and some
of the permissions and attributes not an extensive list by any means because
it is quite complicated in the security model of Google suite is very complex
thanks very much for watching please take a look out for more videos in this section
you