Hello and welcome to the SAP HANA
Academy. My name is Tom and in this
series of videos were looking at SAP
S/4HANA. This tutorial video will help you
better understand how to use the SAP
S/4HANA migration cockpit. We will show you
how to load information using the
migration cockpit. Special thanks to
Jorge Baltazar and Jose Marquez from the
SAP S/4HANA RIG team for providing the
footage demo and content for this
tutorial.
Sonia works for a cargo logistics
company as a supply chain manager. The
company has started their digital
transformation and their first
initiative is to implement SAP S/4HANA
in a Greenfield project called
Aconcagua. For this project Sonia has
been assigned as the procure-to-pay
key user. Juan is a senior consultant. For
the past 12 years he has been working
for SAP. Juan has implemented material
management throughout Latin America and
now has been assigned as a
procure-to-pay consultant for Aconcagua.
Sonia and Juan are part of the
procure-to-pay team and have been
assigned to load the source list and the
inventory balance. The first activity is
to set the migration cockpit tool with
the migration objects assignment. For
that Juan has decided to create one
project for both objects. The source list
and the inventory management. Considering
his experience on this topic he's
confident that he can quickly complete
the task. Juan accesses the transaction LTMC
in the backend to open and set the
migration cockpit tool. The first
activity is to create the migration
project and assign a name and a default
view that is going to be the standard. As
they have been assigned to load only two
objects. The next task is to deactivate
all of the objects that will be
eventually loaded for a different team
and then Juan needs to
only activate the source list and the
inventory balance. As Juan has some
concerns regarding the inventory balance
he will open the documentation. There he
will find all of the required
information. For example, how to load all
of the blocked stocks and also how to
load all of the special stocks. Finally,
what order information is mandatory for
each special stock. Now he has to open
the object that is going to be loaded. In
this case the source list. Juan downloads
a template that will be used and then
sends that template to Sonia. Juan inform
Sonia that the system is ready and that
she has to populate the template that
has been sent to her via email. Sonia is
pleased with the news and agrees to
populate the template as soon as
possible.
Sonia opens the Excel template that she
has received and realizes that the
mandatory fields that need to be filled
out to complete the Excel template are
very easily identifiable. Based on that
and using the information from the
legacy system source list,
Sonia is able to complete the Excel. She
then sends the information to Juan.
Having received the Excel with the
information that Sonia has provided, Juan
is now ready to begin the loading. The
first activity is to upload the
populated file that he has just received.
Juan must select the file and also assign
a name to this first loading. Right here
is an opportunity to check the
information that will be loaded. Juan also
has the option to edit if that is
required. You could edit information such
as the date, the supplier or the
purchasing organization. The next step is
to activate the loading and to start the
transfer. This transfer is divided into
four steps.
The first step is the validation of the
data. Here Juan isn't affected by any
negative results. The next step is to
convert the values. Here it appears that
there are several errors. But when Juan
confirms a mapping value, only a single
error is identified. The error was due to
Sonia using an X for the source value as
opposed to using a source value of a 1 or
a 2. The field, source list usage, in
materials planning only allows the
values 1 and 2. To rectify this Juan
creates a new rule. That rule will cause
the system to replace every position
that is filled with an X with a 1. The
next step is to simulate the import. Here
Juan identifies several errors. After
analyzing the problem Juan identifies
that the supplier is not related to the
materials that are trying to be uploaded.
Juan reports this problem to Sonia. Sonia
realizes that she has sent Juan the
wrong file. She apologizes for her
mistake and then sends the correct
version to Juan. With the new file Juan
begins working again. First he deletes
the wrong file he was using earlier. Now
he has to upload the new version and
just as with the original file
Juan has to assign a name to his load.
Following the same steps as before Juan
clicks on the activate button to start
the transfer.
Once again Juan validates the data
without encountering any problems. Now in
the second step of converting the data
there appears to be an issue. However,
just like with the first file, once Juan
confirms the mapping values the issue
disappears.
The third step, the simulation of the
import was the one that generated the
error during the load that was tested
beforehand. This time no error message is
shown. So now on is ready to execute the
import. This is the fourth and final step.
Now Sonia has to check that the
information has been loaded. She will do
this using the app managed source list in
her SAP Fiori Launchpad. Here in the
SAP Fiori Launchpad the app managed
source list is selected. A filter for the
information that Sonia needs is applied.
In this case it is a filter for the
materials T 13 and T 14. She is able to
confirm that both have been loaded and
she also has the opportunity to navigate
around checking the details.
Finally, Sonia confirms that the source
lists were loaded successfully. Now that
this object is ready they will start to
focus on the next one, the inventory
balance. In this video we showed the
steps for loading information using the
SAP S/4HANA migration cockpit. Thanks for
watching. If you would like to be
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