Hey,
this is Camille with nuts and bolts speed training and this is part two of the
series on how to build a custom PowerPoint template from scratch where you watch
behind my shoulder as I show you exactly how I would do it in this part two
we're going to format the content placeholders on this parent slide layout here
in the slide master and if you've missed part one make sure you click on the
button here on the screen so you can go back to part one and start from the
beginning.
Now the next step is to format the placeholders and you can do this a number of
different ways.
Some people are more visual and some people like to play around with it and see
how it looks.
It all depends on how you like to proceed,
but I'm going to show you basically how I would do it.
It's not a super scientific way,
but this is how I would probably end up doing it myself.
So I'm going to select this placeholder and first things first,
I'm going to change the font size to 40.
I think 44 is going to be too big for this particular presentation.
So I'm gonna change it to 40.
Then I'm going to just manually drag it here and I'm going to give myself a bit
of room beyond the,
the bleed edges.
Um,
just that this presentation stays nice and clean and I'm going to think,
yeah,
I'm going to leave it about,
about here.
I might drag it down a tiny bit.
Um,
I'm also going to shrink it.
Let's see.
Actually,
let me first,
I'm going to drag the text to be at the bottom.
So I'm actually going to go in here in the paragraph area,
select align to bottom.
Uh,
the reason that I do this is because I want all the text to stay around here and
as text gets added,
so for example,
if I continue to type a title and it goes to the second line,
as you can see,
et cetera,
I want everything to stay aligned to this bottom line here.
If I had,
if I had it aligned middle or top,
let me just show you an example.
Right?
So if the next slide,
if it keeps going,
everything's going to be aligned to here.
Whereas if I had set it to middle,
as this grew,
you'll notice the text actually jumps and I don't want it to jump,
so I'm just going to control z to undo all of that.
Um,
so that is why I align it to the bottom.
I almost always align to bottom because I don't like my titles to jump around
from slide to slide.
But in some situations aligned to middle makes sense.
Especially if you know they're going to be very short titles all the time.
All right,
so once I've done that,
I want to actually,
I'm going to type in more text just randomly to see how it looks with two lines
of text.
You can try as you want to get people to only write short titles,
it,
it won't happen typically.
So I'm just going to adjust it based on how I think someone might end up putting
two lines of text here.
I want to be prepared for that eventuality.
So I will then delete all this dummy text and that's going to be roughly where
my text placeholder is going to be trying to decide.
I'm going to want some empty white space here,
so I might just drag this to about hm.
About here just for stylistic effect.
Um,
so once that's done,
I'm actually going to drag one of these guides down.
So I'm going to select control,
drag one down so that it matches here.
And actually there we go.
And now I'm going to just realign this here,
make sure that they're nice and neat.
Uh,
once I've done the top,
I'm going to do the bottom as well.
I'm basically gonna put guides on all of this because I want to make sure that,
uh,
we have everything set in case anything moves down the road.
Again,
control,
drag this here.
Sometimes it's helpful to zoom in and drag another one out here.
So now I have my layout actually I think this is going to be a little much.
I'm going to drag this to maybe here and expand this.
You'll notice once I have guides also,
it makes it easier to drag and align things because PowerPoint has smart guides
which set immediately to this,
to this guide.
So that's another reason that these guides are handy.
Now the next thing I'm gonna do is,
is edit this content placeholder.
And again,
this is going to apply to all of your slide layouts,
so you want to make sure that you set it for the general look and feel?
You can then edit these further down the road.
Um,
so what I'm gonna do first is I'm going to drag this to the side and look that
happens to fit perfectly already there.
And I'm going to give myself maybe a little less space.
Let's see,
drag it to about about there.
Then I'm going to add my guides again,
so I'm just going to add one.
Oops,
I forgot to hit control.
Let me place it back up here.
Control my mouse is being funny.
Control,
drag.
All right.
And then I think I might even drag this a little bit further down and I will add
the guide control and drag.
Let's add about there.
And I will drag this.
So now you can see this doesn't look exactly aligned.
Let me make sure I adjust it.
There you go.
So now you can see we have our general framework set up.
It looks like I moved this rectangle in the back inadvertently.
Now this brings up a good point actually as something that I will want to do
before,
before I finalize my presentation.
And I'm not actually going to do it quite yet because I want to first double
check everything.
But before we finalize this presentation,
this template,
excuse me,
we're going to want to make sure that we save this background as something
that's not necessarily easy to edit for someone down the road.
So once you've decided on it,
um,
you want to make sure that someone doesn't inadvertently do it.
I just did,
which has moved things around and then not realize they did it and find out
later and wonder what the heck that's doing there.
So I'm going to control Z to undo that.
Um,
but we'll do that at the very end so that we still have some room to maneuver in
case we want to change anything.
And so that actually brings up one last point,
which is that I'm going to add another guide to this edge just in case this gets
moved and I want to make sure that I know how to replace it.
So I will have that extra guide right there.
Okay.
So now that we have this laid out,
uh,
we are going to edit this content placeholder.
I actually am going to change everything to be a little bit smaller.
So I'm going to change this top level to 20 because this presentation is going
to be delivered in a small setting.
So the next one will be 18.
The following one will be 16 and I will make the last two the same size 14,
because I don't want anyone to type anything smaller than 14.
So this gives you a sense of the uh,
the font size.
I'm also going to adjust the bullet a little bit.
Um,
in fact,
I'm going to make all of these bullets square and I'm also going to bring,
um,
maybe I'll bring some of these a tad closer
control Z,
I don't like that.
I'll just bring that one
closer.
This one closer and this one closer.
Okay.
So,
and in fact,
now that I'm here,
I'm thinking I might even bring this a tad closer as well.
This is just personal preference.
Okay.
So you can adjust this however you like.
Oops.
And based on your knowledge of how someone is going to be using this template,
uh,
you might decide to add more space,
less space,
et cetera.
Um,
I'm assuming that someone is not going to be using a whole lot of these lower
levels.
So,
um,
but I still want to have them formatted in case someone does because what
happens if you delete,
say these last levels and someone types in and tries to go to the next level,
it's going to default back to the original office formatting,
which is not going to work with your template.
So my recommendation as is Julie's and echos,
is to always make sure that you format to the furthest extent that you can so
that you have at least something set if someone breaks the rules or decides to
do their own their own thing,
which inevitably happens with templates.
So now that I have these two main placeholders set,
I'm going to set the footers as well.
And these footers,
I'm actually gonna make a size 10 because I think that is going to be enough.
Um,
I like the fonts and the colors are ready of the text,
so I'm not going to make any changes to that.
Um,
I am going to change the positioning of them.
So the first thing I'm going to do is select,
I'm going to zoom in a bit here so I can see this more clearly.
Oops.
I'm going to drag this
slide number placeholder down and I'm going to make it fit to the guide here.
And I'm going to make this a lot smaller because even if we were to type,
say slide number 200 ah,
which hopefully it doesn't get to,
but you never know.
Uh,
then I have plenty of room for that.
So I'm going to hit control Z to undo.
I'm actually going to drag it a little bit smaller here and I'm going to put a
little stylistic design element here,
which is a bar and I will add a couple spaces.
And so let's just test this out.
Actually test this out.
If we make bar and then 200 299 we still have lots of room.
What if we added a second space 299 we don't have room,
so this is a good thing to do always just test to see what it looks like with an
extreme situation.
And so that's what I'm going to do.
So I will hit control z to undo all that and drag this out a little bit,
add the bar space two spaces,
maybe three and see how that looks.
I think that looks pretty good.
The other thing that I'm going to do is I'm actually going to adjust this
placeholder by right clicking it format shape.
And I'm going to go to paragraph options here,
textbox options,
and I'm going to remove the left margin,
uh,
so that I can really get down to the very edge of it.
That way when I drag my date placeholder
over here,
I can uh,
really get very close to it.
So I'm going to drag this about here,
drag this down to match and I'm going to hit control R to align the text to the
right.
And now you can see I have some good spacing.
I'm just gonna adjust this a little bit.
Uh,
so that I have the date right next to the page number.
Then I'm going to go in here and go into the insert tab,
click on header and footer and I'm going to adjust the date and time and I
actually am going to make it December 30th,
2017 hit apply,
applied all and now it's adjusted.
Okay,
this doesn't look like it's perfect.
Let me make sure it is.
There we are.
And to triple check.
I can always go to drawing tools format tab,
check the height,
0.35 0.35 so we're good.
Okay,
now we've set the slide number and the date.
I'm actually going to make this date a little bit shorter because I don't need
that much room.
And finally what I'm gonna do is,
I'm going to set the footer and before I can set the footer,
what I need to do is actually figure out how much room I have here.
Because I'm gonna want to put my logo here on the left.
So before I touch the footer,
I'm actually going to go and I'm going to insert my logo.
Now once I have my logo copied,
I'm going to hit control V to paste it in.
Now make sure you paste it in as a PNG,
not as a JPEG because a PNG will not lose its quality over time,
whereas a JPEG will.
So I'm going to paste it in,
I'm going to drag it down.
I'm going to make this way smaller.
This is much too big.
And let me just adjust it here to my guides.
And I might just make it a fair bit smaller here.
I think that looks right.
Actually I can make it the same height as my footer.
So 0.35
and I'm going to align it to my guides again,
make sure I have that set.
My smart guys are helping me out here even though my mouse is being touchy.
Okay so now that we have it in place,
I have a bit of sense of how much room I have for my footer so I'm actually
going to drag my footer out here and I'm going to align it to the bottom and the
top of my other placeholders and I'm actually going to hit control L to align
the footer to the left so that it's next to the logo and continues out towards
the right.
So now I have my footer set up.
Uh,
this gives me room in case someone wants to put a tagline or some other text
down below,
maybe an author,
maybe some kind of a source sited.
So again,
just like the bullet level here that I mentioned earlier,
I want to keep these and I want to make sure they're formatted because someone
is possible.
Even though in this situation,
I'm not sure there's going to be a footer,
someone might want to add it and you want to make sure that it's formatted or
else,
it's going to revert back to the default and look very ugly.
So again,
make sure that you have everything that's given to you formatted in there for
someone to use.
You can always remove it individually per layout or give instructions to someone
to not use it.
Now,
before I finalize this,
I'm actually going to add one last guide.
I'm going to using the control key drag this down and
hopefully it fits.
Let's
see.
Please let me select it,
I feel like recently it's gotten harder to select these.
Let's
see.
Looks like PowerPoint wants it to put it there.
So I'm going to adjust rather than pulling my hair out,
I'm just going to adjust the footer to
match there we are and
last one so that it fits.
Okay.
So now we have our basic framework set up for this PowerPoint template.
We have the parent slide layout that is fully formatted.
We have the background design elements,
we've got the content placeholders,
including the title,
the main content area.
We've got our logo,
our footers,
everything is laid out,
and we've got our guides tell us exactly where things are positioned.
And now we can move on and edit the individual child layouts within this
PowerPoint template.
So if you're ready to move on to the next part of this PowerPoint template and
finish it off,
click on the button here on the screen to go to part three.
Otherwise,
this is Camille from nuts and bolts speed training,
and I will see you at happy hour.