hello and welcome back to G suite tutorials today we're going to talk about the company
profile here you can change a company logo what information you get from Google even your company
name say you want to go through a rebranding or perhaps your company is being reacquired
by another company as a form of a takeover or perhaps you've just merged anyway here we are
in the Google admin interface typically you can click company profile my take you right through
so what we want to talk about today or click on the 3 slices of toast that from the left hand
corner of the screen click down to account and you see the pop up box gives you company profile and
admin roles and domains and data migration but we're gonna click on company profile
here we go behold company profile so there you go our profile for the collaboration Colonel G
suite tenant as I mentioned you can select your profile here change your company name
language and timezone even set future release policies now this is worthwhile
taking a look at so my organizational name is collaboration colonel and as I
mentioned earlier on perhaps your company may be acquired or you may be merging with
another company so and this happens with multinationals all the time and smaller
businesses as well they may be brought up because they're providing a service that is
indicative to a part of the market where the company wants to move in so this is typically
where you would change your organization name clicking on the question mark gives you the help
as with all throughout the chief suite console again it says change your organizational name you
can change your company or organizational name that appears in your Google services initially
the name is the domain name you use the sign up for your Google service but you can use
any name you want in particular you may want a different name if you add more domains to your
account perhaps you have a top-level company and you want different domains like you want
perhaps you want a European a UK United States instance change the organizational name users
see so to change the name users see in their services adjust when sharing files
and it gives you all the information you need into the console company name profile next to
organization enter a new name couldn't be easier but the help is there to help you
so let's go back to our console ask organizational name contact information now this is generally
the account the primary administrator account that you set up when you created your Google's
do suite tenant okay as you can see mine is collaboration Kay at collaboration colonel
comm with another secondary email address that I can always be reached to this can be changed
to whomever or whatever should these individuals move on but typically these accounts should be
accounts that user set the tenant and then locked away in a fireproof safe and never used or logged
in with you should always appoint another administrator your administrator work okay
so here you've got a good topic as well we've got a support message now provide a support
contact information in case users need help this could be the number of your help desk
for user support contact first for 407 6 5 5 4 4 3 3 whatever my spelling is terrible
so I changed out to contact and then for service support black ops service
you could put an email address in for example support at murmuration colonel
you can either set the default language for your tenant as well of course we've got our set to UK
English but you can select from a huge drop down list and different dialects as well you may have
seen English us there in English UK especially when I talk for things like a lemon me okay so
time zones show all time zones what time zone do we really want so we want the UK once with
Greenwich Mean Time so I slit down right to the bottom United Kingdom okay and what time zone do
we want there GMT London that could be different depending on the locale and where you're watching
this video from if you're setting up in bulk area then it would be different obviously to where it
would be in London so you can set your your time zone now this is really important and the release
calendar and future releases G suite like any cloud collaboration platform without the office
365 whatever is bound to a release calendar all these topics are updating all these applications
are updating all the time and with that does come a certain management of change this management it
changes how these changes affect the users and the user community oh my god they've changed
that Besant button in Google slides I don't know where it is for example these schedule races
typically give people a heads up that these changes are coming so that you can then prepare
your user community to player for this real change there could be education be what Google
Hangouts is not going to be called hangouts any mods can be called hangout meetings and hangout
chats that's a very good example as well and there may be some different interfaces to go
through which you can go through via learning online learning pull in some YouTube videos
however you want to put that information over to your people and communicate that management of
change in a format that is consumable to them although you may want to have rapid releases
as soon as those new features are released rap there they are they're there typically though
in an enterprise environment I would go for scheduled releases where your users receive
new releases on a weekly schedule typically one to two weeks later than a rapid release
this release track is useful if you want to learn about a new feature train support staff or inform
users before they receive the feature now with these new products as well even though either
automatically zip it all out to everybody or you can manually add the services from the dashboard
after Google releases them now all depending on how you are if you're gonna go for the scheduled
releases and you're up on your game and your management a change process and everything's
running fine and you want to be able to tell everyone about those changes and you're able
to communicate those changes to everybody automatic is great for you however people
may have different sheet set up there may be some issues in regards to compatibility who
knows I think perhaps adding new services from the dashboard as they're released on a manual basis is
probably preferable but depending on your side of organization and also depending on you know
how Google wants to how often Google wants to make those releases so that's new features and
new products part of of G suite and my advice on how it would or how it should go so you can click
on save to save these items we've made quite a few changes there okay again we've got our
support meeting up here can we do a ctrl B nor we counter so you can't put any additional text
formatting in there all right moving on we've got communication preferences now these is how Google
then GS we communicate with you the administrator you're gonna get ticked off for things like pilot
programs performance suggestions and updates how Google in G suite can really help you with your
adoption of their tool feature announcement always handy specially if it's is what we've
just spoken about and about the release method and then release you know the release chain of
new features within G suite offers okay may be events like Google next things like that that
you may want to send key individuals to to learn more about the collaboration platform that they're
using and also got feedback and testing do you want to be participating in surveys and pilots
to improve cheese suite typically probably not but that's up to you okay so moving down regard
count information an exam account type is Google Apps for Business cuz I'm counting on the two
weeks free trial and my default country is United Kingdom personalization a little bit of fun here
now where you can upgrade or upload a new logo to emblazon your Google contact with your logo will
be displayed for all services at collaboration kernel by default it is Google but I have a
custom logo with the wings of collaboration kernel there's no logo set the image file should be in
PNG or gif format and have a certain size okay and do not include any goop or trademarks they
let you use to get the original google default logo but nothing else it's very important so
we're gonna select a file we're gonna go for say that the facebook cover okay there it is
collaboration kernel will show this logo on all user created sites okay and we'll click
Save and that's our logo changed so we've am bezel we've emblazoned are in our logo across all our G
suite services and we've started to personalize our G suite experience okay let's go back up
click on show more so supplement data storage and data storage information ok so choose the location
for your supplemental data storage we're given the option of the Russian Federation depending on GDP
are and where you want your supplemental data storage to be that might not track with you and
that's the link you've got to take up with Google clicking on learn more this feature is available
with G suite business education enterprise and Detroit Enterprise editions as a Jew
suite administrator you have the option to store a copy of your users data in a specific country you
do this by enabling supplement data storage now we've just been given the fact that it's Russian
Federation I'm on the trial should I be paying for this properly I will be able to choose where
a copy of my data is going to be stored and that's all down to GDP R which is a topic I can create I
can think about another video on and it's too wide and outside the scope of this video but
rest assured you can set another location for your supplemental data storage let's move back
okay
and we'll go back again
it's a company profile council that make sure we've saved it
okay company profile so click on show more next step legal implants view legal
and compliance information and contacts let's select that so Google Cloud Storage locations
you can fight you can look at the data center locations let's open up any new tab these are
where Google currently has their data center locations gives you a little picture as well
got one in Dublin just laying all the way down there really furor the Dales ooh look
everywhere look at all these lovely places where this data centers now you may have a
specific requirement have your data in country and that you'll have to talk to Google about
Google cloud subprocesses so what are these well as a big push as well now
to bringing the services to where the computing power is as opposed
to you know moving the computer power to where the data is so transference of data
these so prep as associated these Google serve processes our system with the provision of the
services so all depending on on where you want and it gets a list of these huge entities like
this cognizant worldwide limited I've got it hosted there for United Kingdom again down in
Malaysia Bulgaria Canada it's all down to where you want your information to be processed okay
your eally representative details a person doesn't get where applicable to handle things like gdpr
you've got the full name in here for that and your data protection officer you can put all
your information in there for people within your company who are back responsibility again sharing
options and you know all the EU contract clauses for jus suite we've been back to company profile
I nearly through this topic it's topics that it is a little bit dry to be fair come on show
more next we have custom URLs create a custom URL easy to remember web address where user can
access their G suite services let's click on that right to enable your custom URL you must create
a cname record and it says you can do this with in conjunction with your networking team so for
example you might want office at collaboration Colonel calm orgy suite at collaboration Colonel
calm as opposed to the standard URL is all down to effectively company personalization of the
entire experience and easy quick to remember address where people can say right I've got a
log on and access my G suite services what shall i type in so I type in mail google.com slash a
slash collaboration Colonel vosch I just typing in mail dot collaboration Colonel calm there you
go very um ease of use for the user moving down again we have account management so we click on
that and you know it gives you the option to delete the account export or Nationals
data and look at the subscription billing page and download those subscriptions now you can
cancel your subscription you can delete your account but be warned once it's deleted that's
it it's totally gone so effectively that was company profile and a quick look through some
of the options within this page all about company personalization all over adding logos or looking
for the legal compliance in gdpr that was so prevalent in people's minds now and there's
no awful lot of fines that are going around to individual companies and enterprises who
aren't complying with QD PR thanks very much for watching check back for more videos in the series
you