Hello everyone and welcome back to the Keep Productive YouTube channel on today's feature. I'm gonna show you around my Google Drive account
I'm going to show you how I use it why I go with the application and how I go about organizing
So in today's video we're touring my Google Drive
2019
So guys thank you so much for tuning in for this video a big thank you this month to july 2019
Sponsor and that's monday.com now monday.com is an intuitive team management platform created to fit any team and manage anything
So why do teams actually really joy?
enjoy using monday.com where mana or comment is easy to use and get set up and you can pick from
Hundreds of ready-made templates or build workflows from scratch and the platform is so customizable
It's perfect for absolutely whatever industry or situation you need it for now in amazing
70,000 teams use monday.com
From the ranks of Discovery Channel two we work and you can use it whether you're just a two-person team or a large scale
organization now if you want to learn how monday.com works, you can check out the walk through be made in the description and
It should pop up as a card
But you can also get 10% off monday.com so you can check out the link in description to get the 10%
Off so big thanks to monday.com and let's dive in to Google Drive
So here we are with my Google Drive and I actually just spent a bit of time. I'll be honest with you guys
I wish we filmed me organizing or reorganizing my Google Drive, but then I was like, okay, this is
Completely useless. I just meant a bit of time reorganizing it and the main reason is because it's gotten messy
So what you're seeing now is actually a reshuffled version
Of what I just mentioned. So again
It's not looking pristine. I actually hand cleaned it for about nine months
But the premise of it was there. So let me explain what I have and how I use it
So I use Google as a way to upload
Large files mainly create documents that I want to share because a lot of people are pretty comfortable
weird sharing a Google Drive document like being up to go in the top right hand corner and
share it and actually be able to annotate and
I'll use it so much that I'm actually on their Google one storage planet
over 250 gig so I'm I'm using only 12% of the two terabyte plan I pay for I think that's
$79 99 per year, but it's definitely
$79
$99 G files sometimes like for example this video of
of David Pierce
His leg will know his him actually using notion
again, a large file that I wanted to be able to share and keep backed up so I actually
Use it mainly for those two quarries and launch files and being able to create documents
so for example, these are two great examples actually, so here I've got a
like a guest post I wrote and I shared that with the team and they were
Really easy to be able to share it with obviously being able to create editing access and being able to modify stuff. They're
The same sort of goes with the sharing of launch files like you can actually play this open it with
So you can see David Pierce using it there. You can be able to like obviously connected with other applications and download it
So I'm using this as a sort of storage unit office Lee does images and all that sort of jazz if you don't know yet
Now I have been using Google Drive since roughly
2010 which is mad. I
sort of scanned across this one the other day because this was a
Like in 2012 I made this like shooter service in school
It was quite funny like education station
but I've been using it for like
absolutely donkeys
and I've been I swear like I actually was one of the
first people who at the University to be using it and I was so annoyed that other people weren't using it because
Like for example in University when you're working on a project with other
Students and they are using Word documents and sharing Word documents and bringing it together this word. It made me sort of go
Why aren't we doing it on Google Drive?
So actually back in the day. It was quite useful a really useful experience
So you probably wondering how I go about organizing and what is inside these different folders
So I have four main folders. I use a methodology called P P R P AR a
para method it stands for projects areas resources and archives
So I've got 4 million folders projects is anything
Between 1 to 12 months long areas is anything between 12 months and three years resources as static?
So they stayed the same and archive
is really
Like a poor experience in terms of like bm5 the projects in areas when they come to die, it goes inside of archives
So you can see here down in the bottom right corner that I have was created it back in 2013
So I've been using the methodology
At least since my first year University
I think I probably used a method behind it before but I've been using it now solidly for six years
And I've always been impressed by it other thing
I was using on Evernote
Before that and it made sense to add it to Google Drive just because of the way that it sort of structured everything
So thank you to Thiago Forte who developed that method. I'll include his article on that below
It's definitely a method I'd check out
so you can see here that my main projects in the moment is just freelance and that stores many many the files that I just
Have like in terms of client projects. So if I click in I've only got really two projects here at the moment
the main area where I keep everything is areas because
Sort of everything's been so key productive is now like at least going to be more than 12 months long
So I mainly store inside of here like administration, which is company information
Notionally simple, which is the course. So inside of the course we have image assets
You know files but what we mainly have is like a course summary
All of the files like the recordings the original recordings of like like all of the Camtasia recordings, which is really handy
So coming out of this I have travel one which is used for like storing travel information
And that's normally like bigger stuff than done include
Outside of Evernote for example and I'll share one with my wife. Although she doesn't use it as much we create it back in 2016
To been using it for three years or so, but it actually just stores like so ever go into it
It stores like our house information mortgage finance career a block that we created at one time
events and activities
memories their bank statements like
Innocent no, that's a that's like a video she did for university and university stuff
So it's actually just been sort of like a place for us to store all of that useful stuff over time
so that's mainly water keeping areas again anything between sort of a
Year and three years is where it goes and here you can see I've still not organized this area
but this is a resources so I can see my CV my
MacBook transfer that I did when I moved to a new laptop
NatWest a few other projects actually
I'm going to move this phase X front expander because I gave some advice to a chapter one face expander
Which is a Windows app for?
Templates and I give it its I'm event so that's
Technically under freelancing and you can start see like tax stuff boring tax stuff in resources
so this isn't as organized as I thought it would be but again at least it's near enough now archive is pretty
explanatory
Literally all of the previous projects. I worked on like freelancing back in a day when I started
Sort of like old ideas and creation. I love this folder because I found that education station one there
Let's see what all four ideas I had when I was young because that's juicy so
2014. Okay, so I had an idea hired hired are hired. That's that's a little bit's Mon. It's probably been created now
Download the out created profile upload CV and cover letter merged with LinkedIn account begin sub drop such that really doubt does sound very generic
Again, I just used to try and write down ideas. Let's see if there's any more awful ones actually
No, this is one that me and my flatmate came up with
during our
University times the B Hans for add ideas
Over is a platform allowing people to express their marketing campaigns for other companies. So that was quite a good idea actually
I probably shouldn't share that. But again
Anyway
But obviously you like I've got old ideas here and I can actually oh my goodness. I've got poetry this is going to be
cringe
Yeah, I probably shouldn't read them out because that would be embarrassing but you get the idea. It's old stuff. Like everything here is being
Gone through the sort of age of time and sort of landed here, but it's been a really good
Sort of opportunity
To actually see
Stuff so, you know, I can go back at any time and find the relevant folders
So one thing I'd say here is is if I go to my drive I use a search so much
I find the search. So powerful. If you've got the drop down here you can search any
Specific like audios and videos and stuff like that. So guys. That was my Google Drive account
I use it pretty routinely I know a lot of people will be asking questions how it compares to my evident use
So what I would say is my Google Drive is for creating documents and large files
whereas my Evernote is for easy to access documents that I need on the go and that can be anything from travel information to
Electro information stuff that I need pretty fast if I'm actually in a situation and I can send on to someone
Whereas my Google Drive is more of a static desktop experience
I don't use any of the desktop plugins, but it's really a handy experience now
A lot of people ask me why and use Dropbox
I believe it was because in the early days
It had a lot lower storage amounts, and I couldn't go ahead and create Google Docs and I was pretty happy with that
So that was my sort of killer
Experience and feature that really drove me away from using Dropbox
but again
I recommend both for those applications Dropbox and Google Drive at both really reliable cloud storage and other guys a big
Thank you for stopping by today
Make sure have a great week hack it
Make sure to have a great week keep productive and I will see you guys very very soon Cheers ever
You