(upbeat music)
- [Gareth] Hello, and welcome to this video tutorial.
Gareth here from TastyTuts.com.
In this tutorial I'm going to discuss and demonstrate
how to export documents, from InDesign, out as PDFs.
Later, I'll be demonstrating in depth
how to export PDFs ready for print.
In this video, we will be exporting the three documents
we made previously on this course:
a business card, a letterhead, and a 12 page brochure.
In this video, I will be covering two scenarios
where we may want to export PDFs:
One, export for a client preview,
and two, export ready for print.
Now as you make progress with your work in, InDesign,
there may be occasions where you may want to export
to show a client the progress of a document on screen
or for a quick-rough print out.
So with the 'Project Folder' open,
navigate to the 'Finished Examples' folder,
into the 'PDF Export', into 'Low Preview',
and open 'Brochure Preview Version One'.
So here is a PDF example of the brochure document
we created earlier in the course.
This is an example we may send over email for a preview
or print out for a rough example.
Here it shows the design clearly
and as we scroll down we can see the spreads together.
Now if you're new to this course
and wish to take a look at this PDF example,
you can get access to this in the project folder.
Download link is in the description.
Now once the project is complete,
you will then want to export the document
ready to be sent to the printers
to print out the document to a high standard,
and perhaps fold and staple for booklets,
books, and brochures.
With the 'Project Folder' open,
navigate to the 'Finished Examples' folder,
into the 'PDF Export', into 'High Print'
and open 'Brochure Print'.
Now this is an example of the document
we will send to the printers.
Here, it is very different from the previous examples.
Here we can see all the marks and guides
necessary for the printers
and as we scroll down we can see each page is separate.
So what you'll find is that the requirements
for both preview and print-ready PDFS are very different.
When exporting in, InDesign, there are few things
you need to keep in mind for various instances.
So to begin, lets open the three documents
we created previously.
So when the 'Project' folder open,
navigate to the 'My Project' folder,
open the 'Work Docs' folder, and open your InDesign files.
If you have been following along
you should have the business card, letterhead,
and brochure here.
Now if you're new to this course
and wish to follow along,
you can download the 'Project' folder
and get access to the files I have prepared earlier.
Link is in the description.
With the 'Project' folder open,
navigate to the 'Finished Examples' folder,
open the 'ID docs', and open the 'InDesign Docs'.
So with the documents open, lets make a start.
And I'll cover the first export scenario.
Number one, export for client preview.
So to demonstrate this, I'll use the brochure document
as an example.
So in this instance, I have made some substantial progress
with my document and now I want to show my work
to the clients and get feedback
and make any changes or corrections.
So I need to export this in such a way
that will be clear to the client.
I want to send a version of an email
and print off a rough copy to show.
So I'll come up to 'File', scroll down, and click 'Export'.
Upon click, up will pop a window
asking where I would like to save.
On this occasion, I'll navigate to 'My Project' folder
and aim to export it in the 'PDF Export' folder.
Now before I click save, I need to pay close attention
to the bottom of the window.
For the format option I need to click this
and select, 'PDF Print'.
Then I'll come up
and name this document, 'Brochure Preview One'.
Once happy, I'll press 'Save'.
Upon click, up will pop the 'Export' option.
So it's in this menu we can customize all the settings
for our PDF export.
So looking over on the left we are currently looking at
the 'General' option as we click down
we can customize other options,
which we will be looking at shortly.
So starting on 'General', from the top,
we have the 'PDF Preset'.
Now this document contains lots of high resolution images.
If we're sending this print, over email, for a quick preview
then we could consider using
the 'Smallest File Size' option.
Using this option, will compress any images
inside the document down
to minimize the file data size.
However, doing this will generate
slightly pixelated and bluey images.
But still clear and legible.
If you click, 'High Quality',
then this will export your images to the optimum quality.
Your file size will be substantially larger,
but the images will be clear.
So you have a choice here.
If it's just a preview,
then you can consider 'Small quality'.
On this occasion, I'll click 'Small File' size
as I am going to send this over email
and I want to keep it nice and light.
So next, I am going to focus on pages.
Now here we can specify
if we want to export the entire document
or perhaps just a particular page or part of the document.
Lets say the client just wants to see pages 2, 3, 6, and 7.
Then we can click 'Range'
and specify it in the box to the right.
I can type, 'Two'
'Hyphen'
'Three'
'Comma'
'Six'
'Hyphen'
'Seven' and so on.
Upon exporting, only those pages will be contained.
On this occasion, I'll select 'All'.
Now, under 'Range', we have an option; 'Pages' or 'Spreads'.
Now currently we have a booklet brochure document
set up in, InDesign.
Each page is a single page even though we have 'Spreads'.
If we choose 'Pages', each page will be exported separately.
Now because we want to send this to the client for preview,
it would be best to export this as 'Spreads'.
So I'll click, 'Spreads'.
So below this, we have further options.
Here, I am going to make sure
'View PDF after Exporting' is checked.
This will mean it will appear after exporting,
which is quite convenient.
Since I am sending this over email,
I'll click the 'Optimize for Fast Web View'.
For export layers,
I'll choose 'Visible and Printable Layers'.
For now, I do not need to pay much attention
to the bottom options at this point.
So over on the left, I'll click 'Compression'.
Now by clicking the 'Smallest File Size' preset at the top,
InDesign will define values here for compression.
Here we can see the values that will be applied
when we export.
Now if we were to customize these,
we can enter in new values.
But on this occasion,
I will just leave it as it is.
So next, I'll click 'Marks and Bleeds'.
Now this option is important for when you come to print
your documents.
When we set up the document, we specified various options.
Now because this PDF is only for a preview,
I am not going to assign any marks or bleeds to this.
I don't want anything to destruct the client in the PDF.
So on this occasion, we do not need to pay
too much attention to the other options.
So back in general, once I'm doubly sure
I have my settings correct
I'll click 'Export'.
Upon click, InDesign will render the PDF
and it will appear like so.
So as I begin to scroll down,
we can see the brochure spreads nicely placed together.
This is an good example, for the client to view.
Even though we used compression here,
the images are still quite legible.
So if we now come into the 'Project Folder'
and into, 'My Project Folder, into the 'PDF Exports',
we can see the file there.
If I take a look at the file information,
we can see that this document is only 574 KB.
So perfect to email.
Now we can also use this PDF to print out a rough copy,
to get a feel for the layer of paper at actual size.
This PDF has been set to spreads,
so we'll make a nice rough print out.
Okay, so that's the best way to export a PDF
to send for a client preview
or print out a rough copy.
Now once the client is happy with the work
and it's been sign off.
It's now time to export the PDF ready for print.
So the one thing you need to do,
before you ever send your document off to print,
is to make 100% sure that there are no broken links
or errors in your documents.
Images are to correct resolution
and also to correct color mode.
If I focus on the bottom of the screen,
we have our pre-flight signal.
This is here to communicate to you
the status of your document.
Currently, we can see this is set to green.
This means there are no errors in my document.
If however this was red, then this would indicate
that there is something wrong with the document.
For example, a broken link or overset text.
If this is the case, then we would have to rectify
any errors inside the document first.
Now it would also be wise, to pay close attention
to your links panel.
In my links panel, I can see that each link
is set to 'CMYK' and of a resolution of '300 DPI'.
Always pay attention to these columns
so you can see you're using adequate images
for your document.
If you cannot see your resolution and color mode column
then click the top right menu in the links panel,
click 'Panel Options' and make sure actual PPI is checked
and color space is checked and these will be visible.
So once we have the green light,
our images are set to the correct DPI and color mode,
we can export the document.
So I'll come up to 'File', scroll down, and click 'Export'.
This time I'll name the file, 'Brochure Print'
and make sure the format is still set to 'Adobe PDF Print'.
I'll click 'Save'.
So this time we're going to enter in some different options.
So starting from the top, I'll change the 'PDF Preset'
to 'High Quality Print'.
Down in pages, I'll keep this set to 'All'.
Now this time, instead of 'Spreads' I'll choose 'Pages'.
I'll uncheck 'Optimize for Fast Web View'
and keep 'View PDF after Exporting' checked.
For export layers, I'll keep 'Visible and Printable Layers'
and next come over to 'Compression'.
So here, everything is looking fine.
This is set to the best quality.
So next, I'll click "Marks and Bleeds".
So for this, I am simply going to click on
'All Printer's Marks' and bleeds.
If you only want to include specific marks,
you can toggle these on and off.
But on this occasion, I'll click them all.
So down on 'Bleed and Slug', I am going to click the
'Used Document Bleed Settings'.
Upon click, we will notice the value 'three' appear
in the top bottom inside and outside.
Now this has appeared because, we set up the bleed
in the document settings
when we originally created the documents.
If for any reason you did not set up bleed,
you can simply uncheck this box
and enter in a bleed value there.
So I'll click back on 'General' and make double sure
my settings are correct and I'll press 'Export'.
Upon click, InDesign will render the PDF
and soon it will appear like so.
So this time, we can see something quite different
from the previous example.
In the PDF, we now have the necessary marks and bleeds
for the printer.
Now as we scroll down the document,
we will also see each page is now separated
into its own page.
Now you may be wondering why are they now
individual pages and not spreads like before?
Well, this is a booklet brochure.
This will be printed, folded, and stapled.
When it comes to printing this,
the pages will need to be arranged in this specific way
to achieve the correct pagination
when printed, stapled, and folded.
More on this in the next video.
So lets now come to the business card.
Now this is a much simpler document than the brochure
but the same rules apply.
So lets go ahead and export this for print.
So up to 'File' and down to 'Export'
I'll save this in 'My Project' folder
and the 'PDF Export'.
I'll name this 'Business Card Print'.
I'll make sure the format is set to 'PDF Print'
and click 'Save'.
I'll make sure 'PDF Preset' is set to 'High Quality Print',
'Pages' set to 'All, and 'Pages' is checked.
I'll 'View PDF after Exporting' from 'Marks and Bleeds'
I'll make sure they're all checked
and the bleed is set to 3 millimeters
and I'll click 'Export'.
And here is the business card complete, with marks,
and guides ready for print.
So finally, lets now come to the letterhead.
Again, like with the business card,
this is a simple document.
Now earlier in the course, when we created this letterhead
we only included this type here as a guide.
Now it's time to export this for print.
We really need to remove the type.
So over in the 'Layers' panel,
I can toggle off the 'Copy Guide' layer
which we set up earlier.
So now all I have are the elements I want to print.
So lets go ahead and export this.
So up to 'File' and down to 'Export',
I'll save this in 'My Project' folder
and the 'PDF Export'.
I'll name this 'Letterhead Print'.
I'll make sure the format is set to 'PDF Print'
and click save.
I'll make sure the 'PDF Preset'
is set to 'High Quality Print'.
'Pages' are set to 'All' and 'Pages' is checked.
I'll view 'PDF after Exporting'.
For 'Marks and Bleeds' I'll make sure they are all checked
and the bleeds are set to 3 millimeters.
And I'll click 'Export'
and here is the letterhead complete with marks and guides
ready for print.
Easy.
So that's how you can export PDFs in, InDesign,
for various scenarios.
For a simple preview or for high quality prints,
we just looked at two ways to export a PDF.
Now, in InDesign, there is another method of exporting.
So you can print a booklet, for yourself, at home.
In InDesign, there is a feature
where you can print as a booklet.
Now if you have a PDF printer installed on your computer,
then you can also export a booklet PDF.
In the next video, I'm going to discuss and demonstrate
booklet printing in Adobe InDesign.
And demonstrate how to print a booklet as a PDF.
See you in the next video.
(upbeat techno music)