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Hello everybody, it's Matt and welcome to Collaboration Coach.
In this video we're going to look at how to configure the administrator settings
for Microsoft Teams Live Events.
Live Events are webinars that you can run from Teams.
There are a few important administrator settings that you can set to get the best out of the service.
This video is taken from our "Teams Champion" course.
Teams Champion is an online training course for Microsoft Teams
and is available now from our school at school.collaboration.coach
Teams Champion includes how-to tutorials, knowledge checks and case studies
and will take you from knowing nothing to being a champ.
Hit the link above now or check the description below for more detail.
The things I'm going to show you now are only available to administrators
so if you are not an administrator of your Office 365 tenant then you need to contact your administrator
or raise a support ticket to get these changes made for you.
What I'm going to do now is show you the scheduling options available to you as a Live Event organiser
and then how you can configure them as an administrator.
For example: public live events are disabled by default
and if you want to host a public live event you must enable that feature
and you can only do that from the Teams admin centre.
You can get to the Teams admin centre in your browser
and I recommend that you use Chrome or Edge, and not Safari to do that.
So from anywhere in Office 365 you can go to the app launcher and choose "admin"
and you will land on the admin home page.
If you don't see Teams then choose "show all" from the left-hand navigation here
and then choose Teams.
When the Teams admin centre opens up,
press the little hamburger icon on the left hand navigation at the top to expand the menu
and then go to the "meetings" section and then choose "live event policies".
Now you'll see the live events policy page on the right-hand side
and this is where you can configure how live events works in your tenant.
You should see a global policy in the list on the right hand side.
This is the default policy that applies to everybody.
If you want you can create other policies that apply to certain people
but we're not going to do that in this lesson - we're just going to make changes to the global policy.
To do that, click on the global policy which is "global org wide default",
and then in that policy you'll see the following options:
"Allow scheduling", "allow transcription for attendees", "who can join scheduled live events",
and "who can record an event".
First of all let's look at "allow scheduling".
Turning this on lets users in your organisation create and schedule live events in Teams.
This is on by default, and if it's switched on I can create live events from the calendar app in Teams.
For the next option I'm gonna open a new live event from my calendar app in Teams
and then I'm going to put it side-by-side with the administrator settings
so you can see which settings enables which part of the event.
The next setting we're going to look at in the admin centre is "allow transcription for attendees".
This setting is an "on or off", and it's off by default.
Turning this on enables live event attendees to see live captions and subtitles during the event.
That applies to the captions option in the new live event page.
If that is toggled off in the admin settings then the captions option will be greyed out.
For the setting "who can join scheduled live events" you have three options
and this maps to the "live events permissions" selection that you can see when you create a new live event.
So the most open is "everyone" and the most restricted is "specific users and groups".
With "everyone", users can create live events...
...that everyone including people outside your organisation can attend.
This setting enables the "public" permission type in Teams when you create a new live event.
The next one is "everyone in your organisation".
With this one, people can create live events that people in your organisation can attend.
Users can't create live events that are attended by anonymous users or the public.
This setting enables the org-wide permission type when a user schedules a live event.
Finally, "specific users or groups" .
When people create live events with this option it means that only specific users or groups can attend
and this setting enables the "people and groups" permission type in Teams
when you schedule the new event.
This obviously can't be attended by everyone in your organisation or anonymous users in the public.
The last option we have here is "who can record an event".
This changes the recording options you see when you're scheduling your new event
so first of all we've got "always record".
This just means that all live events are recorded by default
and if this option is chosen...
...then the "recording available to producers and presenters" option is checked but greyed out
so it can't be changed.
The next option is "never record" which means that the live events created by users are never recorded.
So if this is on then the "recording available to producers and presenters" option...
...is not checked and is greyed out and can't be changed.
Finally the organiser can record or not...
...allows the user to decide whether to record the live event or not.
So once you've made your changes here, choose "save".
Now, the changes aren't seen in Teams immediately - give it 30 minutes or so
and if you don't see the changes after that then try signing out of your Teams app
by going to the presence icon and choosing "sign out".
This will often refresh the policy your client has and show you the new options.
And after you've made these changes and they've taken effect
you can go back into the scheduled live event and edit the settings if you need to.
And new live events will show you all the new options.
So that's how you configure the administrator settings for live events.
Remember to check out our Teams Champion course if you want to see more videos like this.
You can find details in the description below.
Thank you so much for watching and I'll see you next time.
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