Hello there, welcome to this video! Let's get a complete overview on all
the features inside Microsoft OneNote 2019 and see everything you need to
know to start with it!
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and extra content on all the products we cover!
Microsoft OneNote is the perfect product to write notes, drop sketches
and store information in your computer, tablet or smartphone with a very
simple and essential workspace similar to a digital copybook. Starting
from this 2019 release, OneNote does not require any Office subscription
since it is installed as a free App on Windows 10. Does not
work on older versions of Windows and in case you own a Mac, you can
download this product for free directly from the Mac App Store.
The main OneNote workspace is very simple: on top you have the toolbar,
collecting all the features and tools available; on the left the
navigation panel, with all the notes saved inside OneNote and, on the
right, the big Preview where you type, draw and link files.
The navigation panel shows the basic structure of each document inside
OneNote. The Notebooks are big collections of colored chapters called
Sections. Then, inside each Section, you have all the Pages with notes,
drawings and attachments inside. You can click on any Notebook or Section
to open it and select any Page to show it on the main Preview.
At first OneNote has a default Notebook with Pages showing several tips
and suggestions explaining how to use the product. You can create new
Notebooks, Sections or Pages by right-clicking on any empty space or
using the plus buttons at the bottom.
All the changes and modifications made on any OneNote document is saved
on the cloud, every time you see a sync icon on any Notebook. You can
adjust the cloud settings by going to the last button on the right and
then to Settings, Options.
You can manage your Notebooks, Sections and Pages by right-clicking on
these, in order to rename, delete or change their color. To adjust their
order, just click and pull one up or down.
Let's see how to work with the Pages. A new Page is completely blank,
showing creation date and hour on top. Type above these to rename the
Page and give a title. Then click anywhere on the Preview to fix the
pointer and start typing.
In addition you can open the View tab to set the page appearance, such as
its background color with Page Color and its layout with Rule or Grid
Lines.
You can adjust the zoom level on the Page by holding down the CTRL or
the CMD key and using your mouse wheel. You can also work in full screen
mode by using the arrow button in the top right corner.
As you work on the Page you create independent objects called Notes,
containing pieces of text, links, tables and also file attachments within
a grey contour. Let's check these in detail.
When typing inside a Page a Text Note is created, collecting the whole
paragraph within its grey contour. You can use the Home tab above to
adjust the text properties such as font, size, style, color and alignment.
These changes are applied on a single word, where your pointer is placed.
You can click on the grey contour on top to select the whole text and
edit it entirely.
You can also add useful tags on each text line by using the Tags button
inside the Home tab. These include general icons and also a To Do symbol
that you can mark as completed by clicking on it. Use Create New Tag to
create a custom tag instead.
You can also use the Insert tab to import extra content inside the Page.
Use Symbol to add special characters and Link to add clickable hyperlinks
on pieces of text.
Use Table to import a table with a defined number of rows and columns.
Then click on any cell to type inside. These get adjusted according to
the text content automatically, but you can set the cells size on your
own by clicking and dragging their borders.
In addition, you can use the Table section to adjust the table layout,
adding or removing rows and columns and adjusting the color of the cells
selected with Shading. Click on Hide Borders to hide or show the cell
borders.
Use File to browse and import attachments inside your Page. These are
added as simple notes with their name and icon within the grey contour.
You can open these files by double-clicking on these.
Whereas use Pictures and PDF to add images and pdf documents with a
complete preview open on the OneNote workspace.
You can import tables, files and pictures within an existing text note
in order to keep these linked within the contour. Just go to a new line
and import the content with the tools inside the Insert tab.
You can use the tools inside the Draw tab to draw on the Page freehand.
Enable the Pencil, the Pen or a Highlighter and click once again to set
the trace radius, its color and style. Then, click and drag on the Page
to make your drawing.
You can also use Shapes to drop lines, regular shapes and graphs by
clicking and dragging on the Page or Ink to Shape and Ink to Text to
transform your freehand drawing into the closest shape or text matching
it.
Use Eraser to remove any drawing by clicking on it.
Now let's see how to manage all the notes and objects inside the Page
with the Select tool ON, under the Draw tab. This gets enabled also in
case you disable the current tool with the Escape key.
You can move text, tables and files by clicking and dragging from their
grey contour. You can also use the arrows in the top right corner to
adjust their content distribution.
To move pictures, pdf documents and drawings just click and drag these.
Use their white nodes to scale and use the Picture tab to rotate and
flip pictures and PDF documents.
To cut, copy, paste or delete any note, just right-click on it. You can
also use Order to adjust the order of visibility when multiple objects
overlap.
Remember to use CTRL (or CMD) and Z to undo any action if you make a
mistake.
To move and scale multiple objects enable Lasso Select under the Draw tab
and click and drag on all the interested notes to select them. Then you
can apply your modifications on the whole group.
To export your OneNote document use the Share button in the top right
corner, adding the email address directly or sending a copy via email or
Skype.
Whereas to print the current Page, Section or Notebook selected go to
Print on the extreme right, setting orientation and page size.
Thanks for watching this video! Check our guide link inside the video
description for more and free content on Microsoft Office 2019!