for me the only thing that I actually
have to be doing is making this type of
content on YouTube because you see my
face any other content or any other
piece of the business could potentially
be outsourced to somebody else how do
you build systems in your business here
are the seven steps that I use to build
systems into our companies and how you
can do the same but first let's answer
the question why systems well a system
is there to help a business run
automatically without the input of a
business owner our companies include a
software company a digital agency and a
digital product company as well as a few
others in our company portfolio and all
of them take up very little of my time
as the business owner and the reason why
that is is because we have solid
business systems that allow the
businesses to do almost a hundred
percent of the day-to-day money-making
activities talking to customers
delivering the products etc without any
input from me and that's where you want
to be with your businesses as well so
that you can start opening up your time
to do whatever you're passionate about
instead of having to deal with the
minutia of repetitive tasks you want to
escape your business and these are the
seven steps to follow to get out of the
trap to build a business system so that
you can escape and start working way
less than you are now and also seeing
more success our businesses are doing
better the less than I work on them
which is the result of a good system Hey
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email 10k you can get that for free how
to build systems in your business step
one is look at what you do
daily / weekly all of your tasks outline
it all of the minutiae checking email
for me it's recording YouTube videos it
was editing the videos myself sales
calls with clients team calls back and
forth to be a messenger with the team
etc outline everything that you're doing
day by day by day week to week and if it
helps you can do it in real time so
track from the time you wake up on
Monday to the end of the day on Friday
or if you work the weekends on the
weekends - and write down every single
thing that you do as a work task for
that day then once you have everything
listed out go to number two for each one
of those tasks that you have on your
list map out one does this task make the
business money yes or no and then number
two for each of those tasks am i
physically the only person that can do
this task or can it be outsourced for me
the only thing that I actually have to
be doing is making this type of content
on youtube because you see my face any
other content or any other piece of the
business could potentially be outsourced
to somebody else and not that everything
is but everything could be in theory so
the only thing when I did this analysis
that I needed to be doing was recording
these YouTube videos now number three
for all the tasks you don't do that
don't make the business money ask is
this task necessary for the survival of
the business and a good example of a
necessary task is delivering work let's
say you're a design company and you need
to create designs that's not necessarily
making money because it's not sales but
it is necessary for the survival of the
business so that would be necessary an
unnecessary task might be posting to
Twitter it's not making the company any
money and it's wasting time so just get
it out of there now getting it out of
there is number four so cut all
unnecessary tasks anything that's not
necessary and not making the company
money should go immediately just cross
it off never do it again that's it bye
no need to do any of the stuff that's
not necessary and not making you money
ever again so hopefully you've cut your
workload by about thirty percent just
through that analysis number five for
the tasks that are necessary and don't
make money
you want to hire somebody to do them you
can do it out early on up work or on
Craigslist or through Behance
or whatever depending on what you're
offering you can find a freelancer
that's willing to do the work at a very
high level hopefully even at a higher
quality level than you would do it but
even if it's 80 percent of what you
would do it I have it's fine so for all
the necessary tasks like if you're a
design company doing the designs you
want to hire a designer to do the design
so you can focus on sales which is
number six for the tasks that are
necessary and do make you money then you
focus all your time on those until you
can make enough to cover your salary
plus five thousand dollars extra per
month once you have the extra five
thousand dollars because you're focusing
on sales all the time then you hire
someone full-time to handle the
money-making tasks and now you've
escaped the business good job we've
generated millions of dollars in revenue
for our clients and ourselves just from
cold email the problem is if you've
tried cold email it's not as
straightforward or easy as it looks
we've put together the cold email
optimization checklist that we use
internally to make sure all our cold
emails are of the highest quality in a
very straightforward checklist format to
get it go over to email 10k comm slash
checklist to recap that is look at what
you do daily and weekly for each task
map-out does it make the business money
and are you the only person who can do
it for all the tasks that don't make the
business money ask if it's necessary if
it's not necessary and doesn't make the
money you cut it for the tasks that
aren't necessary and don't make money
then you hire somebody for the tasks
that are necessary and make money you do
it yourself until you can afford
somebody to hire then you're done that's
it
you're running the system improve the
system as you go I'll usually let a
business system run for a couple weeks I
won't check the email and won't check
the messages and I'll see what comes up
if somebody pings me about an issue then
I'll work on fixing that issue or free
working the way we communicate to make
sure they don't ping me again do you
need help building these systems maybe
you have an established business already
and want to take it to the next level we
do this all day at 2:20 coaching comm
you can hop on a one on one call with a
member of our team's leadership
can also do a monthly Q&A call and
access a private community of
entrepreneurs doing the same thing
you're doing it's super valuable and you
can check that out at 2:20 coaching comm
are you struggling implementing business
systems for your company let me know
down in the comments what are you
dealing with right now what are the
biggest issues that you are having to
tackle with your company and escaping it
right now like this video to encourage
this type of content subscribe for more
videos like this and check out all of
our past content we have so many videos
on business entrepreneurship escaping
business building a lifestyle business
etc you can check that out on this
YouTube channel thanks for watching I'm
Alex Berman