welcome to the fit small business
quickbooks online training course in
this lesson we're going to cover how to
write imprint checks to follow along
with me
login to your quickbooks online account
now or click the link below this video
for a free 30-day trial of quickbooks
online you can also click this link to
access our full online course and other
helpful resources let's get started
there are a few benefits to creating
checks and quickbooks online that
manually writing checks does not offer
you by creating the check in quickbooks
you do not have to manually enter the
check later when it is time to reconcile
your checking account with the bank
statement
second your QuickBooks file is always up
to date with the most recent expenses
that you have paid and finally you can
print your checks directly from
QuickBooks so that you don't have to
manually write them in general you
should write a check in QuickBooks to
pay for goods and services for which
payment is due immediately for example
for any supplier who you have not
established credit terms with payment
will most likely be due upon receipt
similarly if you owe taxes and need to
send a check along with your tax return
then you would want to make that payment
right away for the purposes of this
video we will use a fictitious company
called Paul's plumbing as you view this
video think about how the information
might differ for your business after you
log into your account to begin let's go
ahead and click on the plus sign and
then go ahead and click on check right
below the vendor column the write checks
window will display on your screen there
are 11 fields that need to be completed
the first field is the payee field you
want to select the vendor that you are
paying from the drop-down menu if you
have not set up the supplier in
QuickBooks yet then you can click on the
drop down arrow and scroll up to the add
new option click this link to watch our
setting up vendors lesson we walk you
through step by step on how to set up
your vendors in QuickBooks the next
field is the bank account field go ahead
and select the bank account that you
want to write the check from mailing
address this information will
automatically populate from the vendors
profile if you have not set up the
supplier yet
this field will be blank you can enter
the address directly in this field but
it will not update the vendor profile
the payment date should be the date that
you plan to print the check account
select the account that you track this
type of expense in if you have not set
up an account to track the expense then
you can click the drop down arrow and
scroll up to add new click this link to
watch our video tutorial on setting up
the chart of accounts in this lesson we
walk you through step by step on how to
set up your expense and income accounts
in QuickBooks the description field will
automatically populate with the
description that you set up the account
with you can also customize this field
by typing directly into it however the
information that you type here in the
description field will not update the
description in the chart of accounts if
needed you will have to go into the
chart of accounts to update the
description with the change go ahead and
enter the amount of the payment in the
next field check number field if you are
going to print the check now go ahead
and enter the next available check
number in the check number field if you
are not going to print the check now put
a checkmark in the checkbox below that
to mark the check to be printed at a
later date if you are ready to print the
check and you indicated a check number
above you want to go ahead and click
this button print checks at the bottom
of the screen here to proceed to print
the check if this is your first time
printing checks in QuickBooks click here
for step-by-step instructions on where
to buy checks and how to print checks in
QuickBooks Online once you have
completed all of the fields we are ready
to save and close after you have
finished writing the check you want to
go ahead and locate the check within
QuickBooks and review it so let's go
ahead and navigate to the check register
from the left-hand menu bar click on
transactions and banking go ahead and
click on go to register on the far right
and the check that we created for
nuts-and-bolts is located at the very
top you want to go ahead and review the
information here notice that the balance
in the check register has been reduced
by this check even though we have not
printed the check yet it still has a
status of to print to gain a better
understanding of the impact checks out
on your financial statements and what's
happening behind the scenes in
quickbooks click this link to access the
step-by-step instructions for this
lesson that wraps up the lesson on how
to write and print checks and quickbooks
online to access our full quickbooks
online course or any of the other
lessons in this series click this link
you can also find a link below this
video for a free 30-day trial of
quickbooks online if you have feedback
about this course or if you have any
questions please leave a comment below
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