Get more out of your Gmail inbox with the best hidden Gmail features.
Hey friends, I’m Tasia Custode and welcome back to my YouTube Channel where I share tech
tips, app reviews, and a whole lotta Google content.
And today, I’m hitting you with even more Gmail goodness because I’m sharing some
of my favorite Gmail features.
So first things first, there are a lot of amazing Gmail features, as referenced by my
8-10 Gmail videos on this Channel, but for today’s video, I want to focus on some little-known
Gmail settings.
So these are some Gmail settings you might not even know existed.
First up, let’s talk about multiple email signatures.
Did you know you can set multiple email signatures in Gmail?
Well, you can, and here’s how.
So most of you will be familiar with how to add an email signature to Gmail, but you can
actually add more than one.
So, head to your settings gear in the top right and click on see all settings.
Now, in the general tab, just scroll down until you see the signature section.
So, if you already have a signature setup, this is where you’ll have that, but you
can click on ‘create new’ in order to add additional signatures.
And by the way, you can add as many email signatures as you want.
So, you may want to add one to specific recipients that have custom links or sign offs that’s
different from your default one.
But for me, the strength is actually found in the signature defaults section.
Here, you can choose what signature you want for new emails or on replies and forwarded
emails.
How cool is that?
So, let’s click on create new.
And here, we’ll name the new signature.
So, if you know you want this email to be specifically for replies, you could name it
something like that.
Now, you just have to fill out the signature details in the signature box.
So, say on replies maybe you want a simpler signature, you could do that here.
So, once that’s set, you can change your on reply forward use signature to be the one
you just set.
Then, at the bottom, simply click on save changes.
Now, there’s one more thing with multiple email signatures I want to cover because it’s
really important and a way for you to customize your emails on the fly.
When you compose an email, you should notice your default signature ready to go in the
body of the email.
But, if you happen to want to change that, just head down to the bottom bar of your compose
window and click on the little pen icon.
Here, you can either manage your signatures, or click to add any of the signatures you’ve
created to your email.
Alright, up next let’s talk about undo send.
I’ve mentioned this feature I don’t know maybe 700 times before, but it remains one
of the most requested Gmail topics.
So, yes, you can undo send right from Gmail.
This setting is also found in the general section of your Gmail settings.
Simply choose between 5 to 30 seconds and make sure to hit save changes at the bottom
of the section when you’re done.
Now, when you send an email, you’ll have the option to cancel or undo send prior to
it hitting someone’s inbox.
Perfect if you’ve made an error in the email or sent to the wrong person by mistake.
Number 3 on the list of best hidden Gmail features is to translate emails.
This is really helpful if you have relatives, colleagues or friends who speak another language.
You can translate the entire email directly from gmail.
I know!
So, from an email in Gmail, click the three-dot menu icon to the right and select translate
message.
Then simply select the language you’d like it translated into.
It’s that easy.
Alright, moving on to number 4 on the list and that’s reading pane view.
So think of this like a little more inbox organization or for you Outlook users, this
will make Gmail feel a lot more like outlook
So you’re probably familiar with these default Gmail view.
If you click on the Settings gear icon, but this time, scroll through your quick settings
on the right, you’ll come to the reading pane options.
So, if you toggle on right of inbox, you’re going to notice the change right away and
now your Gmail looks a lot more like Outlook.
So your inbox is on the left and your opened email on the right.
There is also an option to have it below inbox, if you prefer to split your inbox and reading
pane that way.
And by the way, you can click and drag the reading pane viewing area to be bigger or
smaller on your screen.
Alright, I believe we are at number 5 on the list of best hidden Gmail features, oh and
this one is a good too.
Aren’t they all?
You can set an expiry date.
Yes, really, you can set your email to expire.
And bonus - you can also password protect your emails too.
Gmail calls this their confidential mode.
So, from the compose box, select the padlock icon at the bottom.
Here, you can choose your expiry info in this pop-up and you can even require a passcode
for viewing.
Now what’s neat about this is that recipients won’t be able to forward, copy, print, or
download the email.
And then it will expire on the date and time you set.
And if you password protect it, Google will auto-generate the passcode for you, so it’s
not like 123.
Alright, and last but certainly not least when it comes to Gmail features is offline
mode.
Yes, for those of you wondering how to use Gmail offline, well this is how!
Okay, so if you don’t have wifi access or know you’re going to be off-grid for a while,
but want to use Gmail still, head back to your settings and this time click on the offline
tab.
Here, you’re going to simply toggle on the enable offline mail option.
What this does is store some of your emails to your computer for you so that you can access
them even when you’re offline.
So, with this enabled you can even type out your replies, they just won’t be sent until
you’re back online.
So, if you enable offline mail, you’ll get a snapshot of how much storage it will take
up on your device - and this will depend of course upon how many emails you have and how
big the attachments are and so on.
Also, you’ll want to adjust your sync settings to what works for you.
There are three options to choose from.
So you can store emails from the last week, 30 days or 90 days.
And you can decide whether or not you want to download the attachments.
Finally, decide on your security settings.
You can choose to keep offline data on your computer after logging out or you can remove
it from your computer.
So, if you log out of your Google account, the data would need to be resynced if you
choose this option.
So to actually, access your offline mail, you’d just head to mail.google.com and then
sign into your google account and you’ll have offline access to your Gmail account.
So that’s just a small snippet of my favorite Gmail features.
Remember to check out all my other Gmail videos via the links in the description below.
So, what did you think of my picks for the best hidden Gmail features?
What are your favorites?
Any that I missed?
Let everyone know in the comments below.
As always, thank you so much for watching, if you liked this video, I want to know so
give it a like, a share, or leave that comment below.
You can click right about here to subscribe to my channel and right about here and here
for even more Gmail content.
Thanks for watching and see ya next time.