- [Narrator] Save yourself from group projects
that need you to go to five separate places
to get the one project done.
With Microsoft Teams, you can have conversations,
coordinate tasks, edit files, brainstorm ideas,
and meet up online, all from one place.
In this example, our scenario is to create
a product launch strategy for a hypothetical startup.
Remember, this example could apply
to anywhere where teamwork is needed,
not just a business course.
To begin, let's create a team for our group project.
From a phone or a laptop, you can instantly team up.
It's easy to create a new team, give it a name,
and add my group members.
I can always add more people later on, if I need.
Firstly, the chat space makes it easy
to communicate from anywhere.
I'm going to post a welcome message to my team.
Remember to use @ mentions so others
receive the notification.
Using @ team will notify everyone,
so we can get started with our product launch strategy.
It looks like Brock has replied to my message
asking what needs to be done.
Good question.
Let's set up a space to organize our tasks
so everyone knows what they need to do.
Rather than putting everything into the general channel,
let's add a little bit more structure to our team.
Channels help us separate and organize
chats, files, and apps.
I'm going to create a new channel called tasks and meetings.
So, now that I have a channel to help structure the team,
how do I actually manage tasks?
I'm going to change devices from my phone
to my laptop to really start getting some work done.
To keep everyone organized,
let's add the planner app to easily track tasks.
Note, Teams has hundreds of apps in the App Store,
but to keep it simple, I'm starting with this one.
From planner, I'm going to add a task,
which is to create some documents needed
for the group project submission.
This app makes it simple to assign tasks
to team members and add details,
like a checklist of what needs to be done.
Let's also add another bucket to organize the tasks
needed for the launch presentation.
Thanks to planner, I now know what needs to be done.
The first task is to add those documents that our team need
to get this project started.
From the files tab, I can upload an existing document
from my device, and I can also create brand new documents
straight from Teams.
The best part about the files we put into Teams
is we can all work together in real time
and all we have permissions to edit without having to worry
about sending each other links to access them.
I can also see as people are editing the documents.
The slide is looking blank.
Looks like we need to get some ideas going
for our strategy to drive product awareness
during the launch.
Let's use a technique called brainstorming
to easily put our ideas in one place.
I'm gonna add another app to our team,
but this time, let's use one to help with mind mapping.
This will make it easy for me to brainstorm ideas
and map out how they connect together
for the final presentation.
Remember to keep in mind that apps in Teams are similar
in the concept like your smartphone.
Some apps are free, some are paid, and always make sure
to read the privacy policy.
Awesome, this makes it much easier to start writing
that product launch strategy.
Lastly, let's schedule a weekly meet up
to help get the project done on time.
From the calendar, create a meeting,
and notice, I'm leaving the location blank.
Teams lets you meet online so everyone can save time
and catch up from anywhere.
Let's add a description and make it recurring.
To invite just my team, let's create a channel meeting,
which automatically invites only my group members.
I'm going to pick the tasks and meetings channel.
Notice, the meeting will appear both
in the channel of your team and also in the calendar
as a helpful reminder of when to meet up.
To join the online meeting,
simply click join from your laptop or from your phone.
To get started with everything you've just seen,
check out the help videos from within the Teams app.
There you have it, everything our project needs,
in one place.