hey guys so if you want to organize your team and have full control of your team member
google calendar i'm going to show you the process how your team member delegate their calendar to
you or to the manager so the manager or the admin whatsoever have full control of their calendar or
their employees calendar for me it's really amazing because i don't need to pay a tool
to do that for me it wouldn't replace the project management tools because that's a different aspect
versus on the google calendar but what really this google calendar thing could give you a benefit
is you can see all of the works that your team member are currently doing and needs to be done
without taking them like it's really annoying and unhealthy to keep asking hey what's your task what
do you need to do right now this is what you need to do it's really unorganized so instead of doing
that you can just put everything on their google calendar and once they finish it they can confirm
it via email so i'll show you how that works without further ado let's begin now one two three
so let's start first on sharing our calendar to a different
calendar account or to different gmail account okay first is you need to go to
calendar.google.com and then slash calendar okay so you will be redirected to your calendar
dashboard so let's say you have a task for today so i'm gonna move it there and then let's pretend
here like create youtube videos and then in the labeling part i would just keep the notification
turned off um let me just turn that off okay i don't want to add any notification for my event
and then for the calendar i'm going to label that one carlo so this would be the label so
what my goal right now is i want to access all of the calendars related to carlo label so i want
to access it a different email address because this one i'm gonna give this email address to my
brother because this one i'm gonna give this email address to carlo so he can put all of her tasks
in this calendar and then i can just modify it or adjust the schedule if necessary okay so let's say
um he has a task called create youtube videos and he put that on the carlo label then she can also
change the coloring if like whichever color he preferred and for the notification i just want
to keep it disabled because i want to serve the events as a um i want to use event as a
task instead of a task because i want to access everything that he have on the carlo label okay
so we do that so we're already good in that then click the add calendar or add event so what i
normally do when i have a calendar let's say i've set a task which is 6 15 p.m to 8 30 in order for
me to make productive i use a alarm clock into my computer i think it is default on your computer as
well so just look for the word calendar i believe all of the computers has calendar or i mean clock
i think yeah alarm and clock so if you want to be productive i would suggest that you set a timer
or alarm on every specific task so let's say as i said here this task is to create a youtube videos
from 6 15 p.m until 8 30 p.m so i'm going to click an add timer not a timer go to the alarms and then
i'm gonna set like i want to get notified before 10 minutes like if it's already 8 20
8 20 pm i want to get notified so i can't proceed to other tasks or probably i can take a break so
i also prefer to have like a break in the middle of the shift like two tasks in here and then there
will be a 30 minutes break or 10 minute break to freshen up your mind anyway so the tutorial
will be about how you can share this one to your manager or to other gmail account so in order to
do that you click this three that's over here and go to the settings and sharing and then on the top
bottom part in here you can see this part like share with specific person so what i'm gonna
do over here is click the add people and then i will set like the my personal email address
and then click the send so basically what happens in here is i can see all of the events or i can
also do the admin or the superior access which is make change and manage sharing so i want to
have a superior access of this calendar so i can tweak some changes on his calendar let's
say i want to add more tasks on his calendar so yeah creating or making your manager or your boss
as an admin would be the best permission so far okay so basically so what will happen is i'm
gonna receive an email about the invite from this gmail so let's dive into my other gmail account
and then save this one okay and let me refresh that and i believe it should be in the update
section yeah so this one as you can see here there is like um an invitation from this gmail account
so what i can do here is add this calendar so what will happen is when i click this add this calendar
the carlo label will be added into my calendar like this one so if i want to see the task related
to carlo i can just tick this one and like boom i can see all of the tasks that carlo is doing
and i can also make changes if i want to like i just need to double click that and then let's say
instead of creating like he set it into 6 15 to 8 13 um let me just set it to seven let's say i
want her to shorten the process so instead of 8 30 i want it to be 7 p.m only so car it will
automatically adjust in carlos calendar so yeah so this is really a good feature in google calendar
in order for you to get productive and set up a collaborative environment in your organization
okay so other thing also you can do aside from assigning your task or assigning your calendar to
your manager is you can share your calendar into um someone that doesn't have any google account
so what you can do is click the three dots again click the settings and instead of going in here
like in this section which is get shareable link instead of using that one just scroll down in here
and use this public url calendar so if we copy this one and if we visit this site you can see
all of the tasks related to carlo so this would be really a good fit for you to see what your
team is doing on and make some changes and also i would suggest to frame and paste this embed code
to your team member so the manager can see all of the tasks that your team are doing so if there's
any tweaking that needs to be done there is some deadlines that needs to delegate to someone
then this will be really an organized process to keep you on loop what are the things that have
been done and what are the things that needs to be done so i think this would be a good process
in order for you to keep on loop and that is my process so far i want to know how you manage your
team as well do you use a project management tools or do you use just a calendar or google
calendar for my client we use different kind of project management tools depending on the client's
preference we use sometimes monday sometimes asana and other stuff but for internal recording
we use calendar because i always want to put all of my daily tasks and i want to be really
proactive in terms of documenting what are the things that i have done in that specific time
i prefer to use the google calendar over other project management tools but
again project management tools is super great in terms of checking what's the
progress of the task especially if there is a backlog google calendar doesn't have
the power for you to track your backlog so i would suggest to use a project management tool
instead of google calendar this one is just good for tracking the daily tasks you have done so far
with the team this one is great for tracking daily tasks with your team but if it already
involves deadline and back clubs then i definitely suggest to use a project management tools