Here are 5 tips to clean up your inbox in 2023, including how to bulk delete emails
in Gmail.
Inbox zero here we come.
Hey friends!
I’m Tasia and welcome back to my YouTube Channel where I share tech tips, app reviews,
and enough Gmail content to fill all the inboxes in all the land.
But today, I’m sharing 5 tips to quickly clean up your Gmail inbox.
Let’s go!
Tip number 1: mute email threads.
This is like when you mute group chat notifications, but for your Gmail instead.
Yes, please.
So if you have ever been stuck in an endless email thread, you can adjust your settings
to not have every reply end up in your inbox.
On desktop, check the box to the left of the email thread, then click on the three dot
menu icon near the top and select ‘mute’.
Now, instead of popping up in your inbox, all the emails in this thread will go into
your ‘all mail’ label, saving your inbox
And maybe also your sanity in the process.
You can do this on mobile too, by the way.
Here, you’ll tap on the email, then tap that three dot menu icon in the top right
and tap mute.
Again, you’ll still be receiving the emails, but they’ll just filter to your ‘all mail’
label.
And if you want to know more about Gmail labels, you can click right up here or watch via the
link in the description below.
Moving on to tip number 2: archive emails in bulk.
This is a great way to clean up your inbox quickly.
And remember, archiving is different than deleting emails.
So if you’ve got a lot of emails from one sender that are creating clutter in your inbox,
start by using the search box in the top of your Gmail to search for the email address
of that sender.
Now let’s narrow down that search more by clicking on the ‘from’ filter underneath
the search box and selecting that email address.
So we only want to view emails from that email address.
From here, we can click on this box to select all email, or we can click on the arrow to
the right of the box to narrow the field further by read, unread, starred, and so on.
But once you’ve decided on how you want to filter this, simply click on the ‘archive’
option that appears to the right of the select all toggle.
Now, all these emails are instantly removed from your inbox.
And if you’re wondering where do archived emails go in Gmail, well they are also added
to your all mail label.
Not only can you archive in bulk, but you can delete emails in bulk too.
So, tip number 3: bulk delete emails in Gmail.
Oh ya!
So, here’s how to bulk delete emails in Gmail - there are of course, a couple of ways
to do this.
But I think the easiest way is with a couple of clicks.
Click on that select all toggle near the top to select all emails on the page.
Once you select all emails using the toggle, you’ll be informed at the top that you’ve
selected all the emails on one page, but you can select all conversations in your primary
inbox.
You’d simply click on that to get rid of every last email in your entire inbox.
So, if you truly want to bulk delete all emails in Gmail, this would be the quickest way.
But, you probably don’t want to delete every email you’ve ever received.
So, you can use your filters to bulk delete emails as well.
So, you can literally filter this however you want.
So, in your search bar at the top, maybe you want to bulk delete all emails from a specific
email address.
You can just search for that email address and either select all right from those results,
or you could use that same filter to filter to only emails from that email address.
Then, you select all and delete them all in one go.
Or, you could filter by unread or read messages.
So, in your search bar at the top type in is:unread and hit enter and boom all your
unread emails will come up.
Here, it’s the same steps.
Click on that select all box and you can delete per page or simply select all conversations
that match this search.
So you can search and filter down however works for you to delete your emails in bulk,
but remember, once you delete your emails, they are sent to your trash bin where they
will sit for 30 days.
So from your trash, you could recover an email and move it back to your inbox, you can leave
them sit there for 30 days, or you can select the option at the top to empy trash now.
Once you do that, those emails are gone forever - goodbye.
Tip number 4 to clean up your inbox is to create multiple email addresses.
This is so handy if you’re signing up for newsletters, or social media, or free trials,
or, I don’t know, entering contests and you don’t want to bog down your primary
inbox.
This is called plus addressing.
So, next time you’re signing up for a newsletter from the best songwriter in the whole world,
all you have to do is type in the start of your email address then add a plus symbol
and type in something like taylor newsletter.
Now, those emails will still initially land in your inbox, but all you have to do is set
a filter or label to tell Gmail where you want those emails to go.
So click on the check box to the left of the email and here you can either click on labels
at the top and select a label or create a new label for it.
Or you can click on ‘more’ or that three dot menu icon and select ‘filter messages
like these’.
If you want a more in-depth tutorial on creating multiple emails from one Gmail account, wouldn’t
you know, I’ve done a video on that too, which is also linked for you in the description
below.
And with that, we’ve come to tip number 5: report spam.
So, I’ll admit Gmail does an excellent job of automatically detecting spam for you and
skipping your inbox, but very rarely things squeak by.
If this happens, all you need to do is click that check box to the left of the email, and
then click the report spam icon.
It’s in the same spot near the top if you’ve opened that email up too by the way.
I also check my spam folder every now and again to make sure nothing has been flagged
as spam that should actually be in my primary inbox.
Alright, before I leave you, a little bonus tip for you is to perform a security checkup
on your account.
Click on your account icon in the top right and select ‘manage your google account’.
From here, click on security on the left.
If you scroll down, you can check on all the devices you’re currently signed in on and
sign out of anything that you don’t recognize.
Or, back at the top, you may have some security recommendations from Google.
You can click on ‘protect your account’ to check those.
It’s also a good idea from here to ensure you have two-step verification enabled.
And as you’ve probably guessed by now, I’ve got a million more Gmail videos where that
came from, so if you want even more Gmail content, follow all the links below.
So those are my tips to clean up your Gmail inbox in 2023.
Now I want to hear from you.
What do you think of these tips?
Let everyone know in the comments below.
If you liked this video, I want to know so give it a like, a share or leave a comment
below.
You can click right about here to subscribe to my channel and right here and here to watch
even more Gmail content.
You know you want to!
See ya next time!