Hi, this is Gary with MacMost.com. Let's take a
look at the new Sharing options in Pages, Numbers, and Keynote.
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Apple just came out with new versions of Pages, Numbers, and Keynote. For instance Pages is now
version number 13.0. Lately Apple has been increasing the version an entire number even
though the changes have been rather minor. That is the case here. If you go to Help, What's New
in Pages, you can see what's new. But a lot of this was from version 12. What is new though is
new ways to Share. This description here says you can manage your Shared document, or send a Copy
from the File Menu. But if you click on Complete Feature List here it shows Export and send a copy
of your document in a different format right from the Share Menu. This is rather confusing wording
because if you actually go to the Share Menu, either by clicking on the Share button in the
Toolbar or by going to File, Share, what you get looks exactly the same as it did before. You can
send a Copy or you can Collaborate without all these different options if you choose Send Copy.
What's new is Export and Send. If you click that you get Export Your Document which is actually
what you get if you go to the File Menu, and then choose Export To and then one of these options
like PDF. Why you would go to the Share Menu first to get to what you can simply go to in File,
Export To is beyond me. I don't know why they would use that wording. It is more accurate
to say that export options now include the ability to send a copy to someone. Which is
what we see here. This is the new feature. This Send A Copy button. So I could choose
whatever format I want. Since it is in the File Menu I chose PDF I am there, but I could switch
to an other one if I change my mind after choosing the menu item. Any one of these has Send A Copy.
So I can set all of my options here for exporting as PDF but instead of clicking
Save to save a file I can now click Send A Copy. I can choose AirDrop, Mail, Messages, Notes,
or to a Shortcut that I have set to Accept this as Input. So, for instance, these are
two shortcuts I happen to have that will take the PDF output as input into them. More likely you're
going to choose Mail. Then it is going to Export the document as a PDF but instead of saving it
somewhere it is just going to put it right into a Mail composition window. So here it is. So,
without having to Save a file and then create a Mail message and then attach that file to the Mail
message you just get that file in a Mail message ready to go. This, of course, is super handy. A
lot of people have been asking me how to do this since with macOS Ventura sharing has changed so
the old option to be able to Share out of Pages and then to Mail is gone. So this replaces that.
The same thing is available in Numbers and Keynote as well. I can go to File,
Export To, choose one of the options here and you see Send A Copy right there.
In case you're curious the only other change to Pages, in version 13, is that when you create
a new file, if you go to one of the templates here, like let's go to the Report Essay here,
I'll select that, notice that instead of sample Lorem Ipsum text here it actually
explains what to do. To get started just tap or click this placeholder text and begin typing,
etc., etc. But other than prompting you with instructions it actually works the same way. I
still click here this is all text that I can replace just by starting to type something.
I hope you found this useful. Thanks for watching.