Hi everyone.
I'm Alejandra from Alejandra.tv.
And in this video we are talking about how to scan papers to reduce paper clutter, increase
storage space, and increase efficiency when it comes to dealing with papers if you're
open to consider scanning and going digital with some paperwork.
So if you've been part of the community for a while then you may or may not know this,
but I've been recommending the same scanner for about six to seven years.
It's the Fujitsu ScanSnap ix500.
it is such an awesome scanner.
It quickly scans documents.
It is easy to set up, it's easy to use, and it really just feels like an essential for
making any home office nice and efficient.
So recently the team at ScanSnap reached out and asked if I would review the latest model
and sponsor the video.
So in this video we are talking about the latest scanner, which is the Fujitsu ScanSnap
ix1500.
We're going to be talking about it in this video and I'm going to share some of my favorite
features.
So the biggest difference between the newest model and the older model is the newer model
has this really nice touchscreen right on the front of the scanner, which you can just
like tell the scanner what you're scanning and where you want to send it and it's just
all right there.
Nice all in one.
And it also comes in this nice white color, which is really pretty.
So the scanner is going to work with your desktop computer, whether you have a PC or
a Mac, both will work.
It also works with devices, iOS, it works with Android.
And the coolest thing about it, well there's a lot of cool features, but another cool thing
is that you can scan directly to the cloud.
Meaning if you don't have a computer, if you don't have a device, that is okay.
Once you configure the settings, like setting up the wifi, you can just put your document
inside the feeder, you can hit scan, and it's going to send your document directly to the
cloud once you set up your cloud service.
And you can scan to 16 different clouds services like such as Google docs, Google photos, QuickBooks,
Box.com, Evernote, and then there's like 10 other ones.
It's just really neat.
Okay, so let's do some examples and I'm going to show you some really cool features about
the scanner.
So I have all of these things here ready to be scanned.
The first thing we're going to scan is we're going to pretend like this is a tax document
from years ago that you want to increase your storage space.
So you want to move this to a backup hard drive.
So go ahead and put it in the scanner, flipped upside down, flipped backwards, and then you
are going to go to the touch screen.
And this is the one of the very first things you're going to set up once you get a scanner,
you're going to set up all these different profiles.
So you can set up up to 30 profiles.
And a profile is basically telling the scanner what you're scanning and where you want to
send it.
So, for example, this is a document.
The scanner can scan documents, receipts, business cards and photos.
So I'm going to select document.
So I have seven different profiles set up and you can have more than one user using
the scanner.
So if my husband wanted to come in here and set up his own profiles, he could be like
a green color.
So it's all color coded by user.
So the first profile is document.
I'm scanning a document and I want to send it to the desktop.
So all I do is I hit that profile.
Then I'm going to go ahead and hit the blue scan button.
Nice and simple.
What we're also going to do here is we are going to time it and see how many pages we
can time ... How long it takes to scan this document.
So let me go to my phone, I'm going to pull up my stop watch and we are going to time
this.
So I'm going to hit start on the timer and start on the scan and we'll see.
Ready, set, go.
Okay, so we scanned 30 pages, it's going to say how many pages were scanned on the scanner,
in under a minute.
So roughly like 54 seconds to scan 30 pages.
It's super fast.
So now that that is scanned and I sent it to my desktop, what's going to happen is depending
upon how you've configured your settings, it'll then like open up the ScanSnap home
software that the scanner comes with, and then you can just save your file wherever
you want to save it.
So I have it configured to go to a certain folder, making it nice and easy to find all
of my scanned documents.
Okay, so now that we know it is very fast and you know you can scan a lot, let's do
another example.
All right, so let's just say that I have this document, hard copy and I lost the original
file on my computer, like hard drive crashed or something.
Or let's pretend like I am at the library and I make a copy of some kind of research
that I want to include in a project I'm working on because I can't check out the book.
I take this home and in order to use this I would have to like re-type everything because
I don't have it saved to my computer.
But this scanner does something really cool.
If you put it into the scanner and do the same thing.
I'm going to hit document desktop and then hit scan.
Okay, so now that the document is scanned I just go ahead and save it on the computer
and then I right click on the document and I hit send it to Word.
And what it's going to do is it's going to take this document, it's going to send it
to Microsoft Word and make all of the text in the document editable.
Meaning I can just highlight everything, copy and then paste into my project paper, whatever
I'm working on.
So it is like super efficient, nice and easy.
And then also what you can do when it scans this, there's an option to make all of the
text searchable.
So if you want to, once you scan this, you can just search for like one of the words
in here and it's going to like immediately find the documents, nice and efficient.
The next thing you can do with the scanners you can scan receipts, and this is a really
cool feature that I'm excited to personally use on my own because right now I just keep
all of my receipts hard copy, but let me just show you how cool this is.
So if you have a receipt business or a personal and you're holding onto it in case you want
to return the item, you can just scan in the receipts.
So I have a profile for receipts, one for work, one for personal.
They both scan directly to the cloud, they just scan to different folders.
If I hit, let's hit work receipts, well let's hit personal receipt.
This is from Costco and then I hit scan.
What's going to happen is it's going to send the receipt directly to my Evernote because
I have it configured that way, which means it's also going to go to my phone.
And now I have the receipt on my phone.
So if I'm traveling or if I'm out and about and I need the receipt, I can just access
it on my phone.
And what's really cool is that you can search for all of your receipts, because all of the
text is searchable using OCR technology.
So let me just pull this up and I will show you.
So here's the receipt.
Now if we look at one of the words, so one of the words is hummus.
So if we just search for hummus, I will show you that it's going to find this receipt.
So here it is right here.
The keyword I searched, hummus, is highlighted in yellow, making it really easy to find that
keyword.
Okay, so the next thing we're going to scan is this photo.
So I have this photo here.
Let's say I want to send it to a family member or a friend or I want to make like a photo
book or something, put it in the scanner backwards like that.
And then I'm going to go ahead and hit photos.
So right now I have it configured to scan directly to my computer.
Hit scan.
It's going to scan in full color.
It scans, photos, single sided.
But again you can play with the settings.
And now I have a photo that I can work with in a photo book that I may make with like
old photos or something.
And what's really cool is you can do the same thing with like greeting cards.
Like if you have flat greeting cards, nothing with like you know, texture or like glitter
or something, you don't want to scan that.
But if you have flat greeting cards, you can put them in the scanner.
Or if you have notes or letters from like family members or friends and you want to
scan those into a photo book.
I have another setting here for cards and letters.
It basically does the same thing as photos except it's going to scan double sided.
So hit scan, watch it, scan.
And now I can take these documents and put them into a photo book and I'll show you something
quickly that I did.
So my husband and I got married like five years ago, and after our honeymoon I made
this book that he still says to this day is like the best present I ever gave him.
I saved all of like the airline tickets, the bus tickets and everything from our honeymoon,
like the notes and stuff in the hotels.
And I scanned them all in using my old scanner and I made a photo book and it just brings
back so many great memories every time we look at it.
Okay, and so you can do the same thing with like family recipes, if you have family recipes
that you want to put into a scrapbook as well.
And so the last thing that I want to show you are business cards.
So if you have a lot of business cards and you travel and you're contacting a lot of
people and you don't want to travel with these cards, you can just take a business card,
put it in the smallest section into the feeder, go ahead and hit business cards, which is
one of the ... It's one of the settings that comes preloaded on the machine.
And then hit scan.
And what it's going to do is it's going to scan the business card double sided.
I have the settings set to send to my phone.
So I will get the front and the back of the card.
So another cool feature is you can set the scanner to save your file based on certain
information.
So for example, with the receipt, you can save all receipts as like the vendor name
and as the amount and also on the date of the receipt.
So it just makes it really easy to search for the document that you need.
So one thing I do want to mention is just because we can scan things and it's nice and
efficient, nice and fast, nice and easy.
One thing to be mindful of is digital clutter.
So before you scan something, see if it's something you can just get rid of, eliminate
it from your life completely before scanning it and moving it to your computer.
Because it's one more thing that you do have to organize and figure out where to put it.
So declutter before you scan.
And I have to say, once you scan a paper that you actually need, shredding it or recycling
is such a great feeling.
You just feel so much lighter with less papers.
Okay, so I hope you found this video helpful.
There is a link below if you want to learn more about the scanner.
Thank you for being here.
Thank you for watching and I will see you soon.
Take care.