Hello folks and welcome back to the Keep Productive youtube channel
Today's feature is going to be a tour and we are very lucky to have danny hatcher on the channel with us
Danny is a notion pro
But he was also runs his own youtube channel creating notion videos that range
From so many different topics through code blocks to sub tasks to things to avoid things to miss
And even the more advanced stuff like database filters and excel usage. Anyway, folks. I hope you enjoyed today's feature a huge
Thank you to danny for coming on and please do make sure you subscribe to both keep productive and danny hatcher today
To start off this video. I'm actually going to be on camera
And for those of you that are unfamiliar with me i'm danny hatcher and on my channel I speak about notion how to use notion
and different ways that you can manipulate the app and a couple of other things to work smarter rather than harder because I believe
Just because you're busy doesn't necessarily mean that you're actually being productive with your time in most of the videos on my channel
I'm not actually in the video as in face to face in the video
Because I prefer to go straight into notion and show you what either
I figured out I found out or some things that i've learned or done along the way
some of you may have seen some of my live streams where I talk over notion and
Go through some other notion spaces very similar to what francesco has done on his channel
which is where you're watching this but in this video instead of showing you how to do something on notion because there are so
Many things you could do with the app
I'm actually going to go through my space and how I personally use notion to do quite a lot of the things daily
I'm not going to go through my whole system because it's an extremely large system with loads of different moving parts and nuance situations
But i'm going to try and cover as much as I can in the shortest amount of time as possible
So thank you to francesco for letting me share what i'm doing on notion with his audience and let's get into the video
So for those of you that are new to notion haven't seen notion or aren't as versed in
Some of the things that you can do with databases inside of notion
Then I would definitely suggest having a look
either at my content or some of the other notion users out there that are sharing content about how to use the app to
Shape what you're going to do
So what you can see on screen is my dashboard, which is essentially my home page my center
It's it's where everything that I do revolves around
It is the main page that I go to and as you can see I have my today tasks now
This is my master task database filtered for tasks only specific for today which in this case was actually the day of recording
Then you can see next to that. I have my inbox and my inbox I have a linked database of my notes
So any notes that I need to capture whether that is a podcast note
Article a blog or anything that I have used the notion clipper for that is where it will show
Then underneath that I have a little bit of space where I can just write down some sort of scratch pad type notes
So if anything comes to mind when i'm watching something doing something
Instead of making a note on a piece of paper or on my phone. I actually write that down in my inbox into my dashboard
Now as I scroll down I have another view of that master task database that I have linked at the top
But this one's actually only showing the events
So I don't need to see all of the tasks I need to do I only want to see the events that i'm going to
Now when I go back up to the top of my dashboard those of you familiar with notion will notice
That I don't have my sidebar shelling and I personally don't use the sidebar
I've created what i'm going to call a tab bar very similar to something you have in your chrome
Which is basically an emoji that on the emoji there is a link to either a page
A database or a page in a database that's in my space. So this is like my quick links bar
Now I can look at each one of these emojis and I can tell you
where all of these emojis are going to take you to and everyone is going to be individual so I can say
Review is the first one my play page the dissertation i'm currently working on because I am still a student youtube tasks projects exercise, etc
If I bring up my sidebar you'll be able to see the pages so you can see i've hidden my private because it's just dashboard
In there, and I don't need to see that
I have my workspace which only shows my notion live stream page and then my public page which is danny hatcher
So I order those in my favorites bar mainly because when you use the shortcut ctrl 1 because i'm on windows
And i'm using the app
It will default to that top favorites page so I can actually use ctrl 1 as my keyboard shortcut to get to my dashboard
No matter where I am
Now this is my public facing page. So you can find the link to this in all of the description of my videos
And it's on my channel banner on my channel, but in this page, you can see the properties blocks shortcuts and formulas
they are all guides and explanations of
How you could use them and the descriptions of them with links to all of the templates that i've incorporated those specific things in?
And you can duplicate any of those free templates to go straight into your space
If you're not quite sure how something in that template works i've actually linked all of the properties
The formulas and the blocks that i've used in the template with the description of those things
So if you're confused about how a formula works in a template
You can click on the relation and that will take you to the formula and that will explain exactly what the formula is doing
Then I have my notion livestream page which is what I use when i'm live streaming to show examples demonstrations
Or try to solve some of the issues that people may have when they're asking in the chat
Now when I go back to my dashboard
You can see the review page is the first link that I have because I go to review every single day
So you can see I have a flashcards database and this is very similar to anki or any sort of flashcard app
And it works very similar so you can see I have new card. This is just for demonstration purposes
This database is actually full of thousands of cards
Now when I come in I can see the card and the question will be on the front of the card
And then I can write the answer down. I can say the answer out loud
And then once i've done that I can then click on that card because it's a gallery database
And the answer will be inside that card
As I scroll down I have my revision area and this essentially for those of you unfamiliar with notion
This is a database in a list view and all of these different pages are different areas or sections of my workspace
All of them having their own dashboard essentially inside of them
I will be going into a couple of these areas later on to show you how some of these places work but for revision purposes
Every 10 days the tick box will tick that's an automatic formula and then I know I need to go and review that area
Next to my review area. I have notes and this is filtered specifically for the most recently edited notes
So if I have any notes, whether that's a podcast a youtube video
Books articles notes from any meetings or calls anything that i've recently engaged with I can see that there
so I can't really forget anything that i've recently done or
Am currently active with because it's always showing up wherever I go in my space
Now with the flashcards database i've actually incorporated space repetition into it
So for those of you unfamiliar active recall is really important when you're trying to learn something
So when you actively try and remember the thing remember the answer to the question, you're more likely to remember it
But as time goes on you need to be able to recall that as time increases and that's essentially what space repetition is
So in this database, I have a stage which represents what stage of learning i'm at with this specific question
You can see because this is a new card. I have all of those templates so I can attach it to a specific area
and then when I get the card
Right. I can change the stage to two and that would disappear from the view because it's not due today
I don't need to review that card for today
Now if I get the card wrong, I can change the date wrong day the review day will change
And then it will disappear from the view if I don't need to review it
This way when I go in to review anything if I get it
Right. I can change the stage if I get it wrong. I change the date
And the card will reappear at the correct intervals and frequency that I have set inside the formula
I feel like it's important to say that all of the stuff I have in my space
You don't need to use databases for and I have shown in numerous videos on my channel how to build a lot of these things
But you could just simply use a toggle feature and click to open and answer the questions
There are loads of different ways you could do this
So let's go back to my dashboard and you can see in the calendar. I have the event
Now i've mixed my tasks and events together
So you can see I have the events on my to-do list so I can see that straight away in the list view
So I don't have to go down to the calendar then when I take them off as i've done that event
They would disappear from the task view and also disappear from the calendar because I don't need to think about them because i've done them
as you can see some of these tasks actually already have the checkbox ticked and they have the
Recurring tasks icon next to it and these are because these are recurring tasks in my space. So they happen
Daily weekly monthly specific day of the week specific day of the month
Maybe even specific day of the year and I don't want them to disappear because then they just won't reappear
So what I do for my recurring tasks is when i've completed it. I then actually put in the date
I last did that thing
So i've done my typing for today because i'm trying to increase my typing speed
So I can put the 29th because that's the day i'm recording this and then it will disappear from today's list
But will reappear next time it's due and because it's a daily selection that will be tomorrow
And like I mentioned when I was going through that review space area, I review something every day
And that's actually a recurring task in my database so I can see
Right here. How many cards I have to review and how many areas I have to review without going into the page
So you can see we've got cards one because we had that card that I created
so if I go back to the review space
I don't actually need this card and if we go to the area you can see none of those boxes are ticked
So the review is zero
Now because this card isn't actually a card that i'm going to be using my space. I'm, just going to delete it
But if it wasn't to be showing then the same thing would happen
And you can see now both of those have disappeared because I don't need to review anything so I can go into that task
Set it as last done for today and it would disappear from my to-do list
Now when we go to these other tasks you can see there's a name that's showing
and that's actually the project the task is related to so in these cases if we click in you can see this is my
youtube area
And this is related to the video i'm creating francesco's video. And that is the specific project
Now because of the way notion works, I can actually jump straight to that project because it's a related link
So you can see now i'm in the video francesco's video. I've got my script resources the tasks I need to do for today
All within a couple of clicks so it's very quick to get there
You can see i've got an automatic progress emoji, which essentially is a traffic light will go green when i've done something
And i'm related directly to the youtube area
Now the youtube area again, you can see the breadcrumb at the top
I'm in my dashboard in the review area in my areas database and in the review section
So I jumped about four or five clicks within one or two
Inside my youtube space. I have all of the things that I need to think about when creating youtube videos. So playlist planning
Subtasks that are related to all of the videos I create so standing operating procedure type work
I have notes that I can bring from my dashboard linked database into youtube
And then I have all of the projects
So these are all of the videos i've got to do and i've got the progress showing
So if we go to this month you can see the green dots are ones i've done
They just need to be published red dots i'm working on red crosses. I have not started orange
I'm slightly further ahead and you can see that is all automatic
Then when I scroll down I have a calendar view of all of the tasks I need to do so i've set those tasks
Way into the future so they will appear when they need to appear and I don't have to think about
I need to do that thing or when I need to do that thing because it's already set
Now the process of actually creating a youtube video is very very quick and streamlined
So if I click the plus button?
It will add a video then I can click on my youtube template and that will bring up everything I need because it's a preset
in the database
I can then drag across all of those preset tasks
Drag them down. And now these are all related to the new video that i've made you can see the name has appeared
The publish has a publishing tag
So when it comes up on my to-do list I can see that is something I need to publish for today
The roll-up in this video says I have seven tasks. I have done zero and the progress is
X because I haven't started it yet
Now when I go back into that youtube area
You can see the video is there to change the due date of the video?
I just need to drag the tile to whatever day I want to publish that video
Then when we go down to the task database you can see all of those tasks that we dragged into the task database are now
Showing here in the youtube area, so I don't have to look at two different screens
If I was to change the due date of the video and say it was due later
The tasks are actually going to go down the list because it's sorted by the highest priority task
So if the video is due later on those tasks need to be done later on in the week
In this specific case. I actually batch my tasks together as you can see
So I would drag those tasks into the days that I want to do. So all of the scripting tasks would go on
Tuesday research tasks on monday and sort them out as I go through
For those publish dates, maybe they're three four
Even five weeks ahead. I can just match the publish date of the task with the roll up of the project
So I can see the video is going to go published on the 6th so I can just match the due date of the task
With the due date of the project and now everything is set
Now in this specific case again, this is just a dummy example
So i'm actually just going to delete all of those
But as you can see when we go back up to that project because i've deleted the tasks
It's now actually saying that i've completed that project because there are no tasks left to do
But obviously we know that i've just deleted the task. I haven't just ticked them as done
So i'm going to delete it because obviously i'm not going to create a video that says new video
And i'm going to head back to the dashboard space
The process of creating a new note I could drag it up from that scratch pad into the database
But in most cases i'll just add in a new note
And then I can pick from those preset templates what sort of note it is in this case. It's a flashcard note
so maybe i'm watching a podcast listening to a video or anything like that and I can
Write down the notes and create flashcards as I go and those flashcards will appear
In that review space that I showed at the beginning of the video
Now some days may be really really productive and I get loads of notes together other days. I may not get any notes together
But when I have loads of notes that I need to sort through i'll actually go to my notetaking space
And what this does is it allows me to filter those notes to the areas that they need to go to
It will then take it out of my dashboard
So I don't see every single note in my dashboard, but the note will reappear in the most appropriate place
So I filtered that note for youtube. It will now reappear in my youtube space
Then when I finish with the note and i've processed that note I can tick that tick box
And then the note will have been processed
Then if I needed to go back to see what notes i've recently processed. I can go back to that note taking space
And there are all of the notes that i've recently processed
Just in case I need to go back over them again, or I want to do something else with that note
Now that is just a couple of examples of how I use notion to create videos manage my tasks and manage my events
And as you can see at the top of my space there are loads of different quick links that I use
To do numerous different things inside of notion
I'm actually going to be doing a series on my channel very soon where I go
In depth and show exactly how I use notion for every single use case
So if that's something you're interested in
Maybe come over to the channel
Check it out and see if you can learn something or see if you can be inspired to just use notion for
Maybe just collating some information or tracking some habits
And with that I want to finish off by saying thank you to francesco
And maybe i'll see you in one of the streams that I host 7 bst start time every single sunday
Be good to see you there
You