Hi everyone and welcome back to my channel for the people in the US.
Hopefully you were able to celebrate July 4th and some capacity.
I was able to see on YouTube videos of you know fireworks around the country
and that was really nice.
I also took my first day off
since last October and it felt
so amazing because we already had Friday off and it was good to have that four-day weekend.
I haven't had it in a long long time.
So hopefully Lee you were all able to relax
and spend some time some quality time with loved ones if this is your first time on this channel,
I focus on management productivity work-life balance
videos and I post weekly and today I wanted to focus on a product that I use
for every presentation every time I have to get people on my team
or my clients on board with the schedule that I'm working on for a project.
And so I mentioned it in another
video and is office timeline and it's the best tool it attaches to your PowerPoint.
And now they now released an online tool that works with your browser.
And so I wanted to do a demo of
it and let you know how it helps me in my job and hopefully it's a tool that can help you as well.
So this is the website for office timeline
so that The address is office time light on
cam and I'll make sure to put it in the description below
and as you see it does amazing visual timelines that you can share with clients and your team?
So all of you can be on the same page on Project deadlines
and including milestones and tasks
or you can just show a roadmap of how you envision the project going
or if it's technical solution like the different components of creating that solution
and Getting the clients and the team on board with those Target dates that you have
for each Milestone.
So the pricing for office timeline,
they have an online app. I'm not sure
when they added that it must be new because I don't remember seeing it.
But if you just want to the office the online app,
whether it's you don't have Microsoft products,
which you would need PowerPoint you can actually have the same functionality online
and that's only $59.
I had the privilege. Pro license
and that's nine nine dollars
and that's what I use for my PowerPoint
as you see here in the comparison chart Pro just gives you more
functionality that you don't get with the online
app or the plus Edition and it gives you things like,
you know, creating custom templates that you can use over time
as well as copy and pasting from Excel and just different things you'll see here.
The only thing I will say that I Things that online app is better is the fact
that the Pro Edition doesn't have cloud storage.
But a lot of the computers you can connect OneDrive iCloud
or any of the other Cloud drives that you have and you can do that as well.
So it's the same type of thing. Let me go
ahead and show you the online app just so you can see it and then I'll go to the PowerPoint app.
So I apologize my if you hear in the background,
my grandson is having a fit. It and hopefully he'll come down.
If you do hear any noise, that's him.
So here you'll see that you have your folders.
You can share with different people. You can download it if you want.
So it gives you that type of functionality if you click new you can
either start from a template import the data
and as you see you can import it from Project Excel
or smartsheet and maybe my phase and then you can also start from scratch.
And I usually do is I start from a template so much easier.
They have so many templates they throughout the years.
They've added more and more templates by just recently I saw
that they added the feature to add swimlanes.
So this is good if you're doing something in phases
or you have different people or groups that are in charge of different areas,
you can group them that way and I just they just have added more and more features,
too. This amazing tool.
So this is basically the online version.
So let me go to the PowerPoint.
So I went ahead and just open up the project of the timelines.
I already have so you can just see like different versions of them
so you can have it either with the visual and the tabular component.
You can just had a tabular component.
If you just pissy that you can have just the timelines like this
or in and this is just because
And moving things around because
I copy and paste them and sometimes put him in weekly status reports or other presentation.
So that's why you see some of the dates are off in this
because I just moved them around
or this is the newest one that I've done
and this has like the swim Lanes in the different areas that
the different groups are responsible for.
So how you create a timeline is you go to office timeline Pro like new
as I said before you have different options.
You can import the data use Template or just do it from scratch.
I always start from a template as you see when it loads there are different.
There's so many different timelines and you don't have to start from the beginning.
So if you're in software you have like development technology
type of timelines templates that you can use
or if you're more into like marketing training they have like different kinds of them.
So definitely look at into them.
Even if let's say you don't find one that actually fits what you're doing.
Just the look and feel you can just pick one of these templates and just start from there.
And as you see there, aren't they do have generic ones
and I will tell you that when I first got this a few years ago.
These were the only ones that they offered they slowly started offering these other ones as well.
So because I am in it,
I'm just going to go ahead and just pick one of the it ones.
I'll just pick the the software development.
So you double click on it and then you can either like import the data from this template.
Which is a very useful or you can just start from using the template
and what I really like about it is that it loads already predefined milestones
and tasks that go along with the template that you chose.
So that's really useful is that you don't have to like be
invented the wheel some of the times I use them
for my like agile Sprints have like some Sprints in there.
Like they have the the project picked
off as this one does as well you have Sprint
0 and then all the other Sprints in
Things so it's really you don't have to just have it start again.
You can just start from there
and then just modify it. So
as you see they have a milestone
so Milestone is only like a one-day like an all-out like if you
use like a calendar is like an all-day event
and just like hey we've met this Milestone Tech.
So that's what usually a milestone is and then Tas or just,
you know more than one day
and one thing is like as you saw you can pick the different way of displaying the Milestone
and Even like let's say I want to change it to like belief.
I guess I would be a leaf and then I can change it to be red.
And then if you do a task,
you can do the same thing. They have different ways of displaying it
and then you choose the color
and then the other thing that's really good is that you can rearrange them
depending on how you want to rearrange them add the swim
lanes and then more tasks
and Milestones and what I really really like
as well is one thing that I do is especially with my status reports is if let's say
And I think in trying to think of one of my projects were already like in Sprint 40 or 41.
I don't want to display zero to
39 because that would just make everything
so busy you can click on these little lips has you
have so many different options and you can even hide it.
So even though you still have the data there it doesn't display on the visual.
So as you see I hit the requirements I change this Milestone format.
I could click click create so we'll create a new.
I'm line, which is doing that
now and then as you see the project kickoff is now the Milestone looks like this
and you no longer in the requirements is not shown and then you can also like look at the different.
I call them components and move them around you can if it's tax you
can change the way the text is displayed here.
You don't want to put the date you can pick the date off
and then you can also like the task duration which is like 19 days.
You can remove that as well
or you can like Date format of the font is just has a lot of functionality
that can help you to quickly create a timeline
for whatever fits your needs.
And the good thing is that if I close this it still gives lets me go back in there and edit.
The only thing I will tell you is if you do go in here
and that's this is why I have this file because I have my timelines,
but let's say you just want to You know put it somewhere else you can copy it
and then copy and then paste it into the other document.
But the only thing to note is that if you do that you if you don't you have to come back into
the where you created the file that you created it.
You can't do it on in another file.
So you just have to update it like that happened to me today.
Like I was working on this timeline with my team and then copy and paste it on its own.
I can't format it there. I have to do it through here.
If I if there's any updates that I have to do which I do have to make some updates
and like break down this Azure deployment down even further.
But yeah, and the other thing too is that they have this edit timeline
and you can go in here and just like instead of doing it through the data,
which is what I showed you before I prefer doing it through the data,
but it's really up to you. You can go to the timeline if you're more of a visual person
and you can like do it this way.
So that's basically the gist of office timeline.
Let me know if You've used it in the comments below
or there's any other similar tool that you've used.
I live testing tools. So if there's something that you feel is better or something that you prefer.
I would love to know and I will talk to you later.
Thank you for listening to me jabber on on one of my favorites holes,
and I will talk to you soon. Bye.