Steve Dotto here.
I am so glad you are joining us today because we have such a cool demo for you: Gmail’s
secret weapon.
Did you know that you can modify your Gmail address so that you can identify where the
email is coming from just in the addressing?
It turns out that by using punctuation and by using some naming convention, we can actually
have kind of an unlimited number of Gmail addresses that’s all attached to one address.
It sounds confusing, doesn’t it?
Let me show you how it works.
What I’m going to do is I‘m just going to go into a typical place that you might
be entering your email.
In this particular case, this is often the situation we’re in.
We want to participate in something, we want something free online but we don’t want
to be on a newsletter list.
We don’t want to be on an email list that’s going to now give us a whole bunch of spam
but we’re interested in it.
So some of us have multiple email addresses.
We’ll have one email address that we just use for this sort of thing.
Now this isn’t going to be spam.
This is going to be an awesome webinar that I’m giving but I understand it if people
were a little bit concerned before they know they can trust me.
So you could have multiple email addresses which means you have to manage them all or
you can use one email address and make it more flexible.
So here’s how it works.
I’m going to put in my name here and I’m going to put in my demo account which is dottotechdemo—that’s
the normal name—but I’m going to put the plus sign then “news” for newsletters
@gmail.com (dottotechdemo+news@gmail.com).
Now watch what happens.
I’m going to register for my own webinar here and it’s going to just walk me through
the process.
It’s going to tell me that I have to go and check my email because it’s a double
entry type thing, a double log in for this sort of thing.
But this is the sort of thing that we have happen to us all of the time.
So I’m going to head back over now into my Gmail and I’m going to refresh my Gmail.
Let’s see if that email has been sent.
Let’s see how fast we are.
It will probably appear here in my Updates because it’s coming from—yes, there it
is.
It’s right here in my Updates folder, which is where you would probably expect it to be.
Now I’ve tagged it in green as my demo mail account.
But you see that even though I added that “+news,” it appeared here in this email
account.
That’s because Gmail parses out all of the information within all of your email addresses
and makes sure that core name and the “@gmail.com” always direct to you no matter what.
So if you use dottotechdemo.news, it would also appear here, or dottotechdemo+spam, or
dottotechdemo+application.
You can sort it that way and it’s all going to appear here in your Inbox.
“Well, this is all very good but I’m still getting a ton of email in my Inbox, Steve,”
is what you’re saying.
Yes, indeed but now what you can do is you can go into that particular email as it comes
in.
We can create a filter based on that Gmail.
Now in this particular case, I’m going to create the filter based on dottotechdemo +news@gmail.com
and I can do all of my normal filtering.
I can take this email address, filter it, apply a label—and I’m going to put that
into my demo email account right like that—and now it will flag it and it will put it into
my demo email account.
I’ll ask it to skip the Inbox and archive it as it goes so I don’t even have to see
it.
This is the way that you can sort email as it comes in based on where you generated the
contact.
Does that make sense?
It works great for things like newsletters and subscriptions.
You can create a custom email address like dottotechdemo+news and then every time that
it comes in, the Gmail software as it’s coming in will read the entire string, it
will just put it in your general inbox unless you’ve created a filter like this which
will now filter it through and put it into the correct inbox.
I got to tell you I think this is an awesome tool and knowing it, understanding it, you’re
going to figure out ways to make it work within your life to make you that much more productive,
that much more efficient, and that much in control of your Inbox, which is something
we should all be constantly striving for.
Thanks for joining me today.
We’re all striving over here in DottoTech to try and give you great content and great
information so if you have any comments or if you have any demos that you want, drop
us a note.
You can reach us.
The contact information is in the description beneath us here on YouTube and it’s on the
website if you happen to be viewing this video on the website.
I’m Steve Dotto.
Thanks for spending time with me today.
[END OF Gmail’s Secret Weapon 5:12]