Hello everyone, welcome back to another video it is Francesco here today's video
We're taking a look at the notion list manager function
We're going to be talking about its features how you can use it and giving you a bit of an outline of everything
So stay tuned for today's video
So guys it is great to be back again, I'm doing regular notion features
It feels like just a quick announcement. You can get the new brand new notion PDF. It's been out for about
24 hours now since we launched it yesterday. It's over 500 downloads
So check it out because it's a free resource no signup needed and you can basically get an introduction to notion
There's a bit more information about the group
recommended reading Q&A
some useful information about blocks
So if you know someone that is total newbie to notion that might be suitable for them
You can also check out the skill show cast tomorrow
Which is going to get a little bit of an update with additional classes also adding
Another three or four to it. So check that one out in description below and they were guys
Let's dive into the lift side of stuff. Obviously for those who don't know notion has added in a 2.2 update a list function
They've also added a gallery function as well as a host of other tweaks
I will be talking about the gallery function in another video because it's in a very impressive function. I am personally very
Interested in how this is gonna play out because it looks great and I see a lot of people in the group actually
Using it in a fantastic manner. So in this video, we're actually looking at the list side of stuff
so I'm going to create a really basic area down here a new page to
Kick things off to start demonstrating how you could be using this list on a daily basis?
So I created a brand new page and under the list is really really simple
You can access it just by using the slash and typing in list now
You do have two editions of it like you do with all of the other interactive elements inside emotion
You've got it inline so you can have it in this page, which we'll be demonstrating with today
or you can have it is a full page and that will obviously create it as a
Standalone page which is obviously something that is pre created inside of notion
Now what I would say with this new ListView is it's very simplistic
So if you're looking to this to be your todoist replacement, I don't think it's gonna be that suited to it yet
But I'm gonna show you a few examples of how you could use it in your daily routine
The first is a task list and a task list can be created inside of this ListView. So I'm going to create that here
So let's give it a really simple title of task list and delete some of the pages that they pre created here
Now, I'm just gonna go ahead and press new to create a mock page
And as you can see this new page opens up now
what I'm going to be doing here is I'm just gonna delete the actual property that are pre created here and
I'm going to be able to add and what I'm going to do is I'm going to add a few
Fields that might make it relevant to a to-do list application and then I'm gonna explain why I chose them all
Okay, so what I've done is I've created four fields
I've created due date up here. And that's for the obvious of putting in a due date
So, for example, I'm gonna say next Thursday ants the due date for this task. I've also added a check box inside this
That's the property trying check box so that I can indicate whether this task has been completed
From viewing everything there now
I've also got a context field that's a multi-select property type and my goal with this is so that you can add for example
Let's say you've got inactive
It's an inactive task and you can even add something if you wanted to like I need to only complete this using the Mac
Now I've also added a section called duration
Which is the property type number and the reason I'm doing this is because let's say it takes me 30 minutes to complete the task
So let's say this is reply to all emails
Not sure why I've set myself a week to do this one. And if I wanted to I could add even more context below here
now what I recommend doing is adding an icon because for example if you wanted to add
a bit more detail you certainly
Want to be able to see that because the listview as you can see is very plain on its own now
You're probably wondering francesco widely and all these properties in it income up
so if I go to the properties area here and select all of these to be on
You can see here that the due date for this task is
November the 15th i've gone an inactive and matte and mac tag that i've added to it
So for example in active low energy to complete and a Mac
I need the Mac to complete this and I've given it a 30 minutes as well as a checkbox
So you will be wondering why is this important?
What I'm going to do is I'm going to add a few
Tasks and I'm going to come back and explain why it can be valuable
Okay, so here we go
I added just a few simple tasks
And as you can see in front of you
I've got a bit more detail say for example
If I want to do actually sort these based on their ascending due date
I'd go up here and I'd press sort and if I press sort I can actually
Click in the due date area and actually get them ascending
So it seems to have worked you can see that the tasks. I need to complete first or
has a closest due date is available at the top and
on going below now something I want to say about due dates as well is if I click into this task I can still make
a reminder available on this task
So for example, you see if I click into the due date whilst I'm doing it
And I'm like, I need to remind myself of this task if I click remind on day of event
It will obviously remind me through the application, but other thing you can do is actually give an end time
so for example
if you wanted to set yourself a due date that lasted over three days or
You wanted to include a time that's specific to tasks then you can do so. So for example, I'm gonna say 9:00 a.m
And I'm actually gonna get rid of the end date - if I set 9:00 a.m
There you can see that a reminder is set for 9:00 a.m. There
So, it's quite a nice
Visual way of organizing the tasks and I can see all the details like it's gonna take me five minutes to complete
When I get around to it
I'm gonna take it off using the done set and as you can see it's been ticked off
now if I go to the filter section and for example, click filter
Let me say I wanted to get rid of some of the cleared and complete two tasks out of this one
so for example
if I click to done and
Does not contain that you can see that a filter has been created with all of the active tasks in there if I wanted to
See all of my done tasks
I don't go to sort a that I go to a filter and go to is done
I can see all of those completed tasks
So this is a really simple
outline of how you could create a simple list manager inside of this if
You're looking to replace another application and of course if you added views
Much more different views then you could create a much more detailed section here
if I go to for example, if I go to the calendar view
I can actually see my full calendar in the next couple of days and what tasks I need to complete so that's how simple
You can use it. If I were to just get off this filter. I can easily do that
the filter works in a similar way
so for example if I clicked filter and would add filter and I went to like
If I wanted to complete tasks that are only gonna take me that I'm let's say I'm in town that offline. Okay, great
I've got to visit the bank for a credit meeting so I can see all the tasks I need to do there
I'm offline in so it's a really simple way of being able to add a bit context and
Organize the tasks in a very similar way to duyst but not to the full extent
I will be talking and doing a video of to doest versus notion very soon
So hopefully that will give you a bit of an outline of everything
Okey-dokey. Let's try something else
Let me just keep this here
but take rid of let me just go down here and create a new list and what we're gonna do now is create a
Contacts or sales list for leads that might be helpful
So if I simply add sales contacts to the list and begin my process of doing and deleting tasks
I'm not sure why I do actually get rid of those first three pages just routine
So what I'm gonna do here is I'm going to create a few more different context points
And then I'm going to come back to it and we'll talk about the reasons why I chose the property types
Like we did
Ok, so I think I've done everything
So as you can see here, this is a bit of an outline
If for example you you wanted to use this for a simple sales
CRM to some extent I'm no salesperson, but this could be useful for you again. You could build out to whatever you like
So this is only frameworks from my side
so for example
You can have a last update and the goal last update is to actually see last when you edited this and that's last
edited time in the property type very easy to be able to add because once you go in and out of these
You can actually see a good outline of when you were editing these and of course we can go to updates
so for example
If you your team working on this and you invited team members you'd be able to say who came into the document and who went
Out I think we have something that a sales
Application might find valuable
so last check-in and I've actually given that last edited by and put it to myself and
Also, I'm going to add a company. So for example, let's make up a company Aero
space a1
Weird company name and you can also add the sales value. So I just added a simple number property here
So for example, it could be worth
40,000 pound and then I've also got first call
So that's the initial call that I've done the second call and phone number as well. So let's add just a fake phone number
Ok, that looks bad, all right, I'm also going to add a property of what stage they are at
So, for example, I want to add at the moment there a lead because I haven't ok
So I'm just gonna make this one a multi-select. I'm gonna add that there a lead because at the moment nothing's happened
I want to just go in here and actually change the color
That's something that you should do
If you're looking to really get involved in this and you want to be able to indicate stuff, so let's make up a fake name
Robert Bryant
and
Let's add a icon too. So let's say Robert Bryant is a
It says aerospace company. So I'm going to put his a perspective
So you can see here if go into the sales
Section, let me just bring this one down. So you guys can see it
You've also got at the end of you can obviously see who's been assigned to it
but if I again go to properties and check all of these different sections
open
As you can see it's a little bit
Clustered. So what I would recommend is just maybe necessarily getting rid of a few of these things
so if I went to take away last update and
There we go. So here's just a short outline. What we've got here is we've got who's assigned to it
we've got the first cool check box what company they're with and
The number of the phone and also what staves they're at and the value of the call
So this could be a useful way to actually visualize who's doing that out of naturally if you've got a busy area
Which I'll be adding in a second to demonstrate some of the filters and sorting you can filter it down
So let me add a few more
Okay, so I've added a few here and as you can see it's starting to build up here and it was really weird when I
Was actually creating this Sunnydale's one and I added cheese. My stomach just went like a little grumble. I'll tell you why
Maybe I'm hungry. It's really early in the morning
So I don't know why so you can see here that I've created
obviously the core areas that you would want to create if I for example
Went to properties and maybe got rid of phone number because that might not be valuable
But added the second call to here
Then you can start to see a bit of an idea of the status of these
So for example, I've called John Doe and Sally already, but let's go into detail on the salting side of stuff
so for example
If you wanted to you could go to sorted and add a sort. For example, if you wanted to see all those people that you've
maybe that you've last checked in with and
ascending or descending
Then you can see an outline if who was contacted in this case
It hasn't really changed that obviously worked with more in a bigger list
if for example, I wanted to value or sort it based on the sale and the
And if I put the lowest first you websi the lowest to highest
So if you wanted to sort it based on that
so if I go up here to the you can also do a filter and a filter could be useful for
Example if you wanted to only see the values of companies that were above maybe
twenty nine thousand and
you were looking to really focus on the clients there bring you in the most money you could easily do so if for example
You wanted to see which calls were actually second calls were not done
Then you can actually jump in there if you want to see what first calls were not done you can see
Or what first calls is not done. Then you can see for example the status of the met
So this is a really simple sales contacts list and you could get started with it
And what we're going to do now is create a habit tracker inside of this tube. So hopefully that is useful for you
Another thing just on here
Sorry
You can go to and create a table view of this if you wanted to and that's obviously still accessible
And something that you can do
So if you did want to change your mind on whether this list view was good enough, then you can obviously jump to table view
Okay back to habit tracker now. So we're here. I'm gonna add all the properties and then we'll jump back
So here we are I've currently there really simple checkboxes for all of these for Monday all the way down to Sunday
This could be your seven-day view and give you an indication of what tasks you didn't complete or what
Actions or habits you want to do?
so for example
if I go up to properties and
obviously assign all of these you can see a bit of an outline of what I actually need to do and
If you wanted to you could be able to add an additional field for the category that you wanted in
So for example, if this one would be health slightly
So if I just went up to here properties and assigned it to health, there we go
so if I wanted to I could track the status of
The actual habit that I've got going on and this is a good way to be able to click in and go okay
I actually had no chocolate Monday Wednesday
And Thursday, so it's a good indication of the habits you've done now if you wanted to you for example
for example could go to filters add a filter and choose a category and
Actually filter it down based on category, but as you can imagine
This is something that probably I need to spend a bit more time on I've got a video coming on about how you can use
Habit trackers, but this is a really simple example
Anyway, guys, hopefully you found this video useful. Let me know in the comments what you thought of it
Was it useful for your daily routine? Maybe you're starting and thinking whether the ListView is beneficial. Let me know in the comments
What do you think of the list? Naturally? I will be exploring this section more and deity's out into detail
So, please do let me know if you have any questions or queries. I'm happy to answer any one's eyes
Please do check out the news room PDF and also the notes from school chat class apart from that. Have a great day
Keep productive and I'll see you guys very very soon
Cheers