First off, Microsoft To-Do is available for free and it also will pop up now as
a new app that's part of office 365. If you're at work and you have a paid
subscription, you can use it. It'll sync your tasks back and forth with Outlook,
but not all these features will go back and forth. The tasks will but not the
couple of things that we're going to go over here in a second.
So, hold on for that. Again, at the basic level, just go to the part that
says To Do's and it's a list of your tasks. If you left click on one, you can
set a reminder at a specific date. You can set a due date and you can set it to
repeat at a specific interval. If there's something you want to do every
week, you set a repeat on here to have a tell you every week. There is a
simple field for notes. If you notice, you can't attach a file here. That's a
little bit different than Outlook, but it does keep it nice and light and simple.
The other thing you can't do is assign these tasks to someone else. This is
just for your own use right now. In addition to it just being a task
list, one of the big new things you that you can do is create task lists. I've made
a couple of them here. Let's just look at Fitness. Yeah, I already went out bike
riding today, right? So, I crossed it off. It sounds so nice. Let me do it for you
again. Listen, listen. Oh! I went cycling. All of these are the same theme and
it's a similar interface where you left-click and you can set all these
parameters. I know you want to know. If you want those little, what the
heck do people call them, emojis. Go up where you set the name in this text
field and then go over to the left and click on it. You have these different
choices. If you don't see what you want, you can surf the web and copy and
paste emoji. I think that's where I got this one. You can also change the color
of each of your tasks. If you get all hot when you work out, maybe you want it red.
I made the purchases green, right? Because I'm spending money.
So, that's one thing that makes to do appealing versus just a simple task list
is grouping things in lists. But, there's another thing that is kind of innovative
as far as tasks go is the My Day function.I just went in here and
removed everything. Let's start from scratch. This is what's going
to happen in the beginning of the day. You open up My Day and it's blank. The
thought is you may have all of these tasks. You have them nicely categorized
and they're dated, but YOU choose what you do that day. I'm going to start my
day. I'm going to go to this little smart suggestion. This does some of the thinking
for you. Click on it and it's going to suggest things that you do today
based on what you have in these lists and what the due dates are and possibly
if they're recurring or not. I decided that clean my room is due today
but there's no way I'm doing that. I might make a video about To-Do
though. Let's do that tomorrow I'm in control of my list right, so I'm going to add
that. Then, I really need to work out, so I'm probably going to do some cardio
today. I need to do the TPS reports unfortunately so I've added that. Say
you're done and just use the My Day list. Don't worry about all these other things
you've already decided what you're doing in your day and you've made a list. You
can left-click and you can reorder. I am just holding down my left mouse key and
I'm dragging it down. If you get it done, mark it as completed. If you decide
you're not going to do it, remove it from My Day. I just left-click here. This is the
menu. If you don't want to do now, but you want to keep it around, just
move it to another list. If you decide you don't want to do it, just delete it. That
pretty much covers Microsoft To-Do. That's the good thing about it, right?
There's not too much clutter with it. It's relatively simple it just lets you
organize what you're doing during the day. You can use it with Microsoft
Outlook. I think that they added Microsoft To-Do but didn't replace the
task in outlook because so many people have used Outlook for so many years that
they just want it to work that way. Also, if you flag an email from
Outlook, that adds it to your tasks, but it won't add it to Microsoft To-Do. It is
part of Office 365, so theoretically it could pick those up. Maybe, in a future
release, you'll see that. But, do keep in mind, that if you see if you flag emails,
they're going be in your task list in Outlook, but they're not going to be here.
I think that about covers it. I hope you enjoyed this little tutorial. If
you want to see more, I make a lot of videos that are similar to this. Go in
the lower right hand corner to subscribe and have a nice day!