Hello everyone welcome back to another video it is
Francesco here welcome to Keep Productive YouTube channel if you are brand new, but if you're a regular welcome back
So today's video is going to be focusing on notion
I speak to you guys a lot in the Facebook group and also app sign on social media about notion
It's a huge topic at the moment
And it's a big topic as well because they've just released a brand Notion 2.0 so in this video
We're going to be going over all of the brand new features
Some of the opinions and where you can use these in certain situations in your daily routine
So you can find below time stamped all of the features that we talked about um almost like
Correlated to the time time so you don't have to necessarily watch the whole video
If you're just interested in the board's part or the database part of the calendar part. I'm leaking all this information
Before we even get started, and then you can jump ahead which is great so without further ado. Let's dive in
So here we are with Notion 2.0. And as you can see I guess nothing
Visually UI has changed with the application
I
Was part of the private beta for this one?
So I had a bit of time to explore some of the features that only beam
I mean I've only been on it for probably about a month maybe a little less than that I
Know other people have been in a much longer and have found this a massive leap forward for their flexibility and productivity
So with this release they introduced three core big functions and that is tables
Kanban boards and calendars and the real goal of notion. I guess is to try and be your quote unquote
all-in-one workspace, which I sort of talked about quite a lot because I think that
This is heading in that direction. I'm not saying that's the
official
you know
direction of it, but I think that's where it's going I feel like
This is the pinnacle or this sort of top of the mountain of productivity at the moment
Software definitely, so let's get going um soon as you can see here
I've got my notion account up, and it looks the same sense of visually as I was saying, but they've got this brand-new
Sort of template function so when I'm looking to create a new page now of course I got this view before where had default page
An empty page I can even import from the word markdown on HTML, but now I've also got this
Database page so I can create a database
from a table so that's a database with a table view a database with a Kanban view and
A calendar view and they're both on they're all full pages
But there's this templates button here, which is become a lot more useful. I think I've seen a couple of other apps like Monday
and
The like severe table use this one
But it's actually a really welcomed addition so the idea is to give you a bit of a preview into what their
actual design of the page will look like
Before you actually go in so they've broken it out to dead notes and Doc's knowledgebase
Teams and projects and database and spreadsheets, so just to go over obviously these were main
Functions of the experience notes and Doc's of course we know that you've got wiki's so these are all pretty regular stuff
You know Newton Knox knowledge page?
but this is the sort of
Modifications that they've made so tasks to tasks and issues is a good example of the board's function again
We'll go into this in more detail and you can follow the timestamps if you want to skip ahead here
And this is just for newbies
And then down here you've got the sort of demonstrations of the database and pipeline being used
So you can actually visualize and of course there's all the sorting functions that they released and they've also introduced
this sort of
CRM element of it so you can actually see exactly
the likes of
You know for example you can see their their CRM side of stuff and when you click into that
Those items if I click open up you can actually own to detail
and it gives you all of the notes per person, so it's it's pretty much like baby CRN's, which is very very cool and
Just to final item the fund rating database at the end so the brilliant thing with notion is you can
Simply just choose the element or structure you want to go with and click use this template
And I've done that in lots of different scenarios
I'm just going to delete this one here, and it saved me a whole host of time
So let's get stuck in with firstly
Tables, so the way you create any new function in side of notion is just the forward slash
And I'm going to click table
So you can hear what pops up is all of the new areas and highlighted new one next to them
and there's really two types of
Ways you can import a new area so for example you can use a table in line
So that will actually land on the page, which is great because if I wanted to have like a dashboard on my home base
Which I've created here dashboard
I could if I click this it would appear a table on this page
So I'm just gonna do that for an example as you can see it appears on this page
So I'm actually using that one and I can modify it how I like, but in this case
I'm actually gonna delete it, but if I want to I can create a table full page which gives you full of access to
Everything so you can see here that this appears, and it's pretty much like a database function
So as you can see here, I can give it a table
Sample and
What I can do here to start off with is I can view the database in other methods as well
So this is where you can skip into the different?
Viewing options, which is very cool so for example. Let's say
You've created this whole table now, and you're like no
I want to see it as a calendar then you can do so you can quickly change it
and it will create into the view that you like so you can actually save those views and
Actually add any more views which is very nice, but we'll go into that in more detail a minute
That's in nice addition to it
You've also got properties up at the top so you can modify
The layout of these so you can skip these so you can if you want the date fast you can
And you can modify any new property which is great. So you can actually change the property. Type which is very cool
Everything from text to numbers a multi select options
person files chat box
You know the list is endless and this is why so many people are
Looking at notion as a potential CRM platform, which is very cool
So you can see a few of these you can also add a formula a relation
Relational database I believe that is my database knowledge is not that great to be honest
But you can see also you've got create time last edit time so it's actually
Responsive and also based on the person as well, which is quite nice so what you can actually use. This is you know a team?
Selection board so I'm just gonna have the property for example person at the end so you can start adding new items straightaway
But just before we move on to that you've got filters. Um so you can add new filters
And actually save them as items so if I want to filter out anything that contains the value one
If they don't have anything in there at the moment
But that's a filtering option that I have now I can clear that filtering rule
But it just gives me a way to filter items. I could even do who's
Assigned to specific people or even myself which is quite cool
Or any notes with a certain tag or hide completed tasks, so it's very neat the way that they've set this up
you've also got sort as well, so you can sort by priority creation date and
Who's recently been contacted so there's so much detail in this?
And you can use the search function there as well
Which will probably demonstrate when we're going through this you've also got wrapped sales options there, so here. We are so new date
let's say I'm planning a a
Couple of projects maybe so I'm gonna put my start date is here, and then you've got end date as an option here
You've also got and date formatting
And time zone tweaks, so I'm going to doubt for the full month, so
maybe
There's a little event conference planning
go to
Planning go to option and then from here
I can add tags as well so it can skill like our event planning and there we go
There's a new option, and it also becomes available in here, too
And I can actually
modify the color if I like quite quickly so
It appears like that I can add any files or even embed links which is very helpful, so
For example let's see if I've got a file. Just knocking about okay. I've just dumped this schedule in
Sorry, I would just dump the schedule in here look on that and you'll see there. It's uploading it in the background
And you can also type in the person so if I worked with the team and Francesco
He's working on those projects so you can see here
I've got a working one and of course you can modify it to whatever you like
But if I were to go over to this calendar view now which I can rename
You can see that this appears in the calendar format
And you can actually see if you open up as a card you can modify more of the elements of it
Which is pretty amazing so for example?
Let's say I wanted to add more details here. I can just by using any of the
Property additions I can also add a comment
But what's really great is I can extend this I can actually make this into a page I could even create to-do lists here
Or I could even
Create a table in line which is mad so I can be really flexible to have a lot however
I like so for example if I wanted to open this one up and have everything
inside of here including an addition table about like event pricing or details
Or you know whatever it takes their planet event then you can which is great and up here you can also favorite
See updates and share it and do all of the lovely stuff that you can before like export
And things like that and of course in an ocean fashion
You can open up as if it were a page as well, so it's very flexible
You're starting to see that
This whole experience is super easy to use and if I wanted to I could just go in and create new items however
I like so just gonna delete that one
Delete that one for reference so you're standing see that the table is
A very functional resource and try and give you a demonstration of how I've been able to use it
I was using it last month to plot out a few medium items, and I had coming up
But I didn't use it. I think when I was actually setting up
They didn't have the date there, but you can actually modify now
So if I were to you know good release date there actually wrote that article, and I put a status here
But I couldn't change that now to a checkbox and that's done now, so you can see all of the
Statuses now so it's very helpful
And you can modify it to however. You'd like as well, so it's not really a fixed scenario at all so moving on to Kanban
Hocus way to much on tables then so let's go to can ban
Sorry, it's called board in the so board full page
So you can see in traditional fashion you've got
All of the boards that have come up the one thing I would say is that
Boards don't really like for example. I would expect that whole panel to look like it was moving to there
But it's sort of doesn't I think that's more of its design, and it is the tweak but yes
so you can add cards to the different statuses you can modify the
the columns here so for example if I
wanted to modify this I could change actually to
Wow, there's so much detail on this so um. You know. I'm just going to you
Make a new say for example. Let's say
contacted
You can change the count. This is what I was trying to say you can change the count to how many cards are in there
Whether it's empty not empty based on certain items a unique amount and percentage busy so for example
Percentage name so for example if I was like you know a tester
You can see there. It appears as empty
100% but if I was like named 100% full and so you can modify it based on
The elements inside of the the actual list which is pretty diverse
I think you can see here that you can add new items here, so and you can drag them across
in the same fashion
As you do with the Kanban board and of course you can add new columns and items which is super easy so on and say
super completed
here and
You can even filter them down and sort as if you were creating a table and the great thing is up here you can also
modify it to a
Calendar view or even a board view so you can have two Board views
Okay, so you can have two Board views that's interesting
And it looks like it's created the columns of it anyway
But I'm just wondering like how much value it would be to have two boards but again
That's something that probably you'll have to work out and see where they're it's suitable for you
Now if I go into the top right hand corner and click a new item
It will automatically create this new panel
And as I'm saying like before you can create as much as you want in that center part
And of course you can add even the likes of an icon, so it could be like
bowling event
and I can add the status to be in progress and
Even assign it to other people and add a variety of other properties
And if I go out you can see here bowling event and it's come up in this really nice board
I love the iconography here because that just makes it feel a bit more
Personalized and once I click into this I could even
modify the
Properties to hear the name the state is in this sign and it can even copy a link to it or even move it around
As well so you can even give it a little bit of a background so if I wanted to give it a red background
it didn't do that I
Had some problems earlier with this one. Maybe it's because it's brand new
But it seems to be something that they need to tweak so the final element
I want to show you guys before we wrap up this notion feature is the calendars
So calendars you can either do the inline or full page?
And they're quite impressive
So imagine having a calendar here or even on your home page now whatever you like it's totally suitable for you
Then you can start adding items just by pressing now
Or even modifying the views like we talked about last time now. You can see it based on month view
I'm just going to see when I can it by
The calendar by date
I want to see it by week view and I want to see if that's possible
But this calendar is pretty extensive as well, which is quite nice. I think that's a nice
I think if you had a timeline view at home you like I want to create a timeline and you added an icon there and
You can quickly create this whole
Layer of your work. I might be being super Stu could hear, but I can't seem to find
The
Switch to
Yeah, I'm gonna get proper hammered in the comments here
I can't seem to find the view to view it in a week view
I'm I'm being really dumb here, so just ignore me if I am
But I think this is a really nice layout and of course you can add the same
Elements here and a date, and you can add the option of tags is here
Let's just demo what it tags so for example site put youtube
and
put event and
Move now tanks don't appear there, but you can let's see icons
Yep, I can't appear there, but tanks don't as you visualize it like this so again. It's really
you know how you
Tend to like it. I really like these new additions, and these new features the final thing
I wanted to mention of course is the ability to add a database
So of course all of these are database, but you can actually create a linked database so for example. Let's see the fundraiser
View again so as a whole you can use this to visualize all of your items
And you don't necessarily have to have stick by one view let's say you had a database and you wanted to
view it by calendar board and
Table you can do so which is very very cool
So that was a short overview of the functionality, this is new to iOS too, which is very nice and of course
They're working on their Android application. That's I think the next step for note from?
but the one thing I wanted to mention is I guess this a little bit missing out on the
Dashboard functionality and what I mean by that is you know and like a to-do list application the only thing that this lacks is
the context and the
Notifications that you get almost like the nudges like oh you need to get this oh
Oh, you need to get that they almost don't have that yet
I know they've got update and the nudge from team members, but apart from that
I think it needs to be a bit more responsive now
It's only a minor school thing, and I think they're gonna be working on that in the next few months anyway
And if we guys are do stay tuned for tomorrow's video and because I'm going to be talking about the future of
productivity software
And I think that's going to be a really hot topic
Something you'll finally enjoy so do stay tuned if you're not subscribed yet hit the subscription button if you're brand new
It'd be great to have you in the facebook group as well anyway guys
Thank you so much for stopping by make sure have a great week keep productive, and we'll see you guys very very soon Cheers