Hey friends!
I’m Tasia and in this video I’m sharing the best Google Calendar features.
Gcal is full of great features, and there are so many, that some you may find useful
could go unused.
I did a video last year on Google Calendar tips and tricks, so I’ll review some of
those here and also feature some new Gcal tips you need to know.
I’ll also link to that video if you want a refresher.
So here is the best of Google Calendar 2020.
First up, customize your calendar view settings to tailor to your needs.
To start, you can create a custom calendar view, and utilize shortcuts to toggle between
views.
So in your Gcal, just above your calendar view, you’ll have a dropdown menu to the
right of your settings gear.
Click that menu and you can adjust your calendar view to be day, week, month, year, a specific
schedule, four days, and you can toggle to show weekends and declined events.
Notice the letters to the right of your options here.
These are shortcuts.
So from your mail gcal page, if you hit one of these letters you’ll be adjusted to that
view automatically.
So I’ll hit x and bam my view shows 4 days now, and I’ll hit W to take me back to the
week view.
So, that’s grand but as promised, you can customize your view even further.
Hit that settings gear in the top right.
Then on the left hand side of your settings, select ‘view options’.
Now you have even more options to further customize your view.
You can also change the display density and color settings of your calendar.
This is useful if you want to be able to see more of your calendar events on your screen.
So back in your gcal, click that settings gear icon again, and select ‘density and
color’.
In this popup, you can change the default color and density to be more compact.
Alright, in the last video I did, I talked about how to add, create, and share a calendar.
So, if you have multiple calendars setup like I do, easily toggle between them, by showing
a single cal at a time.
You will have all of your calendars to the left of your cal view.
Here you can see which ones are enabled.
Rather than click them manually on or off, just hover over the calendar you want to view,
and click the vertical three dot menu icon and select display this only.
Instantly, that is the only calendar viewable.
The next tip is to take advantage of the time zone features in gcal.
Did you know your Google Calendar can display a world clock, and that you can manage appointments
across multiple time zones?
Well yes to both and here’s how!
From your gcal, click your settings gear icon and head back to settings.
Select ‘world clock’ on the left hand side and toggle on the show world clock option.
Now right underneath that select ‘add time zone’ for any locations you want to monitor.
Through the magic of timelapse I’ll add all the locations in the world where I have
my family.
Now back in the calendar view, blamo!
You have all the time zones you enabled right there on the left hand side of your cal.
Finally, no more googling what time is it in Italy right now?
This is a game changer.
So now it’s time to manage appointments across time zones.
Back in the settings section, and select Time Zone from the left.
Toggle on the option to display secondary time zone.
Just select the second time zone you want to display and then you can even label it
too.
Back in your calendar, you’ll notice both time zones, so you instantly know what time
zone your client is on when you’re scheduling your next meeting.
So I mentioned a few keyboard shortcuts for toggling between your calendar view, but there
are a couple others you might want to take note of.
First, from anywhere in google calendar, hit the escape key to jump back to your main calendar
view.
Second, rather than hit arrows continuously to find a date on your calendar, just press
‘g’ and type in the date you want from the pop up then hit ‘go’ and voila, you’re
transported to that date.
Third, once you’ve scrolled through your calendar, press ‘t’ to quickly return
to today’s date.
To learn even more cool keyboard shortcuts, I encourage you to watch the other video I
did.
Again, the link is below.
Next up, if you accidentally deleted a gcal event and need to get it back, you can - in
fact you have 30 days to do so.
Yes, that’s right google calendar has a trash bin of its own.
Click your gear icon and select trash.
Then pick the event you need to recover, and select restore all selected.
Next up, transfer ownership of an event.
This is really useful if you can’t make a meeting at the last minute, but still need
the team to continue on.
Simply click on the event in your gcal.
Then select the menu option - those 3 vertical dots - and select change owner.
All you have to do is type in the person you want to change ownership to and press ok.
If you liked these tips, remember to watch my other video for even more google calendar
features.
Just click right here!
Now it’s your turn.
What are your favorite Gcal features and why?
Let everyone know in the comments below.
As always, if you liked this video, I want to know.
Give it a like, a share, or leave a comment below.
You can click right about here to subscribe to my channel.
Thanks for watching guys, see ya next time.