(Music)
- [Don] Hi, this is Don McAllister,
and welcome to another ScreenCastsOnline weekly tip video.
In last week's tip video,
we had a look at setting up local rules on Apple Mail.
If I go across to Apple Mail, and if I say mail preferences,
you'll see we set it one move to Twitter mailbox,
and one to both move a mail to a mailbox,
and also to forward on to somebody else.
Now these are great, but they will only work on your Mac
when your Mac is powered up and when you have mail running.
So these are local mail rules.
Now it doesn't really help if you have an iPad or an iPhone.
These rules won't apply.
Also, if you have multiple Macs,
the rules won't synchronise between the different Macs.
So you will have to copy these rules,
or rather set up these rules, on all of your Macs.
But there is a better way to do it.
Let me go ahead and close this down.
What we need to do is go across to iCloud.com.
So if I get Safari going,
and login to iCloud.com.
I have one password installed,
so I'll do command slash to log me in to iCloud.
I'll say keep me signed in and click on the little arrow.
Now, I have got two factor authentication set up on my Mac,
but I've already authenticated
this particular browser session with that.
So that let me straight in.
What I need to do now is go across to mail.
And then within mail, you'll see down here at the bottom,
we have the little actions menu.
Before I select that though,
let's move some more things around.
Let's say this Readdle Team.
Let's see who this is from.
Let's go ahead and create a new folder,
or rather a new mailbox called Readdle.
Now we'll set up a server-based rule to manage our emails
that come in from that particular address.
So show actions menu, click on rules.
Now there is already a rule I set up before.
This is a real rule that I use
centrally so that when I purchase anything from Apple
using my SCO demo account,
the purchases get forwarded to my personal email
so I can sorta claim those back against my business.
But I'm going to add a new rule.
Again, I've got an email highlighted,
so it's already picked up in fact who it's from.
So, it's from team@readdlenews.com.
You can say it's addressed to,
CC'd to, et cetera, et cetera.
But we'll leave that then move to a folder,
or I can move to trash, forward to, mark as read.
Move to trash can be quite good.
If you have a particularly nasty subscription
to a newsletter that you can't seem to unsubscribe from.
Which although is illegal, does still happen.
You can setup a rule so that anything coming in
from that newsletter can go straight to trash,
and you can ignore it.
But what we will do is we'll carryon
with moving to a folder.
Choose the folder.
So we have the Readdle folder here,
and we'll say done.
Okay, if I want to edit this now, I can click on here,
and I can edit it or delete it,
but we'll say cancel.
I can rearrange my rules as well.
So I can move this above the first rule,
because it will process rules from the top down.
But that seems okay.
So, rules are applied as messages arrive.
Only the first matching rule will be applied per message.
It may take a few minutes for changes
to rules to take effect, which is all good.
We'll say done.
Now in this case, it won't run the rule.
So, we will have to wait now
for the next Readdle message to come in.
But when that does come in,
it will automatically be passed across
to the Readdle mailbox.
Now what would be a good idea would be
to replicate the rules that I'd setup
on the Mac last week into iCloud.com,
and then they will be processed centrally and be applied
both to my Mac and also to the iPad and the iPhone.
Now before we take a look at it on the iPad,
let me go ahead and create a rule
that I can control and send something across.
So let's create another mailbox, or folder as it says here.
Let's call this bonus.
I'm waiting patiently for someone to send me
some information about bonus payments or something.
We'll go down to here.
We'll say rules.
We will say add a rule.
We'll say has subject containing bonus.
And then move to a folder.
One thing you might notice as well from last week
is that you can't set multiple actions.
You can only do one actions.
Although some actions do contain multiple actions.
But we'll just say move to folder, choose a folder,
and we'll put it in our bonus folder.
And we'll say done.
Okay, I'll close this down now.
We'll say done.
And what we will do now is I'll go across to the iPad
so I can see how it looks on the iPad.
And then I'll send an email across
with the word bonus in the subject.
And we should, on the iPad, see it be moved automatically
by the server-based rule into the bonus folder.
Now one thing you can't do on your iPad or any iOS device
is to go across to iCloud.com
to configure the rules centrally.
So, you would have to have access
to a browser on a Mac or a PC.
So if you're purely iOS based,
that might be a problem for you.
But I'm sure everybody has access
to a PC or a Mac these days, if not permanently,
just temporarily to setup those particular rules.
But the rules are setup centrally, as you saw before.
If I go across to mail, and if I go to my mailboxes,
we should see those mailboxes here.
There we go.
There's my bonus mailbox with nothing in it.
I've also got the Readdle, sent to Don,
starred, and Twitter notifications.
So they should be in sychronizes yer.
There's my Twitter notifications from the Mac.
Okay, let me go across to another machine.
And I'll send an email directly across to here.
Right, so that's now gone from my other Mac.
It's been delivered to iCloud Apple Central Service.
The rules should process on those central service,
and it should appear within my bonus mailbox.
So if I go to mailboxes, and there we go already.
You can see the number one next to bonus.
If I go in there, there is my bonus news in the subject.
Congratulations, you've been awarded a bonus of one bitcoin.
So you can have mail rules within Apple Mail on iOS,
but you do need to set them up centrally on iCloud.com.