and now we will learn how to set the Preferences in the Preferences window
what are preferences well they're the defaults the settings the options basically it's the automatic
behavior of the file until you specifically change it some preferences are for convenience
but some preferences are necessary to activate the features of the software that landlords need the
first preferences will change are the ones just for convenience for example QuickBooks gives us
a warning message if we record a transaction with a date far in the future or far in the
past it's trying to help us out with the warning but we don't want the warning we know what we're
doing when we put different dates so that will be the first preference that we change to open
the Preferences window we click Edit preferences notice on the left are the different categories of
preferences notice you can scroll up and down to make sure you can see all the categories
notice when you click on a category the panel on the right changes and each category has both
a company preference and a my preference tab first we'll click the top category accounting then click
company preference now we want to remove these checkmarks by clicking on them so that QuickBooks
will not warn us if the transaction is more than 90 days in the past or more than 30 days in the
future click OK and you have saved the preference now let's tell QuickBooks that we don't want it
to remember the open windows inside QuickBooks by changing the desktop view preference from the main
menu click edit preferences then click desktop view now we don't want to save the open windows
inside QuickBooks it'll take too long to boot up so we click don't save now click OK to save the
preference you could jump to another category and then click yes to save the preference and
then you would be in the other category the next preference will change is in the general section
we want to shut off all the pop-up ads that happen as we use QuickBooks so it just so happens we're
already in the general section so just click the checkmark here turn off pop-up messages
for products and services what else will we change reports and graphs we want the reports and graphs
to refresh automatically so we click reports and graphs click yes to save the other category of
preference and then click refresh automatically that means if a report is open when we record a
transaction that report will automatically be updated now the first preference that we
really need to change as a landlord is to make sure we can record tenants deposits as directly
deposited to our bank account in order to do that we have to click the payments section click yes
to save the other category of preference in the payments category we click company preference
and remove this check mark this checkmark is here to tell us that when we receive money it
goes first into this undeposited funds account before it goes to the bank but in our case we
get many payments from tenants that are directly deposited to our bank account so by removing this
check mark QuickBooks will enable us to do that and the last required preference we will change
are the billable expenses to tenants you see automatically or you could say by default it's
the category way at the bottom scroll all the way down time and expenses mark all tot mark
all expenses as billable remove that checkmark sometimes we will bill the tenant but we don't
want the check mark for every expense we pay so we click to remove it and click ok congratulations
you've changed all the Preferences you need to set up your company to be able to finish the rest of
the course having set these preferences the rest of the course will go more quickly and smoothly