- Coming up, I'll walk you through updates to MyAnalytics,
which we're expanding by adding new visualizations,
and tips on how to be more productive.
MyAnalytics is an Office 365 application that helps you
understand how you spend your time at work,
with suggestions on how you can improve.
At the top of the MyAnalytics personal dashboard,
you'll find a weekly summary of how you spent your time
across meetings, email, focus, and after hours work.
Focus hours is defined as at least two hours
of time on your calender without meetings.
All of the data here is private and available only to you.
You can reach this dashboard
in the Office 365 app launcher.
MyAnalytics also surfaces insights directly in Outlook,
which we'll take a look at in just a few minutes.
Today I wanna highlight three new visualizations
we've added to this dashboard.
Let's first talk about Trends.
MyAnalytics has historically only shown a weekly snapshot
of how you spend your time.
Now we have a new Trends tab that shows how your meeting,
email, focus, and after hours work have changed over time.
If we scroll back, we see that meeting hours
started to rise a couple months ago,
reaching a peak of 24 hours two weeks back.
But since then, meeting hours have started to decrease
and focus hours are on the rise.
So this chart really tells a story and it can help you
stay disciplined in meeting your goals.
The next new chart is called Your time investments.
In this chart you can visualize your network.
The closer any given contact is to the center
of the orbit, the more time you spend with them.
This gives you the opportunity to assess your network
and make you're spending enough time
nurturing the right relationships.
For example, we can see here that
the average response time for Isaiah is almost five hours,
and that could create bottlenecks in his work
and strain the relationship.
As we scroll down you can see other visualizations
you might already be familiar with,
including Meeting habits, Email activity, Focus hours,
and After hours work.
The third and final new dashboard visualization
I wanna highlight today is called Your groups.
Here we summarize the time you spent with your
top six Office 365 groups over the past four weeks,
based on meetings and emails with each group.
You can use this chart to make sure your work
matches up with your priorities.
For example, we can see here that most time
over the past four weeks was spent with
a product launch team, shown by this green stripe,
and that might be happening at the expense of other groups,
like a team of direct reports shown in this purple stripe.
So that was the dashboard experience.
Now let's take a look at the other way to experience
MyAnalytics with the modern add-in available for Outlook.
Here on an Outlook on the web, but keep in mind that
this experience also works on Outlook desktop client.
You can access MyAnalytics here by opening an email
and clicking on the MyAnalytics icon
on the top right of the message.
Let's now take a look at the insights
that this add-in surfaces.
First, MyAnalytics notifies you of tasks
that you've promised to complete for your co-workers.
If I click on this card,
I see that there are four open tasks for Isaiah
that may have slipped between the cracks.
This is all based on natural language processing.
MyAnalytics is looking for keywords
that indicate a commitment you've made or a task
someone has asked you to get done.
Isaiah, for example in this email,
asked for feedback on a white paper, and we can see
that request surfacing on the right.
You can then easily mark a task as done once it's complete.
Next, MyAnalytics also helps you prioritize unread email
from contacts that you've flagged as important.
In this case, Henrietta and Isaiah were previously
flagged as important contacts, so we can see
there are unread emails rolled up in this card.
It's really easy to flag new important contacts
that you want tracked by opening the important people card.
Our machine learning algorithm uses
18 different data points to recommend top collaborators.
It's pretty straightforward to mark someone as important.
Christie is a key contact so all I need to do
is click on her name to flag her as important.
Now when we go back to the unread messages card,
we'll see that unread mail from Christie
will be tracked here moving forward.
So let's say you show up on Monday morning
and have 100 unread messages in your inbox.
Well now you can get to emails from your most important
contacts first without having to wade through
less critical messages.
Next, we also help you analyze
the effectiveness of your emails.
Here I have an important email sent a few days ago
to help people prepare for a product launch meeting,
but we can see that only 50% of recipients have read it,
and only 30% have opened the attachment on the email.
If the meeting is held now,
it's unlikely it will be very effective.
So we may wanna send the email again, maybe shorten up
the message and add a more clear call to action.
Last, MyAnalytics also helps you build focus time
directly into your schedule.
Focus time is important because it helps minimize
task switching, which can damage your productivity.
For example, research shows that every time
you pause a project to check even just a single email,
it can take over 15 minutes to refocus
on the actual task at hand.
We advocate booking blocks of at least two hours
to focus without distraction,
and MyAnalytics prompts you to block that time
when it sees your calendar filling up with meetings.
So here you can type out a task name
that you wanna focus on.
For example, let's finally knock out that white paper
that Isaiah has been bugging us about,
then choose open time slots to block off.
By clicking Done, these time slots will be blocked off
directly in the Outlook calendar and they'll also
count towards focus hours in the dashboard.
That was a quick overview of
the most recent updates to MyAnalytics.
MyAnalytics is part of Office 365 and is included with E5.
For those of you on any other Office 365 edition,
MyAnalytics can be purchased as an add-on
on a per user basis.
If you're already a MyAnalytics user,
please make sure to send us your feedback and ideas.
Thanks for watching.