Today, we're learning how to improve your time management in the workplace. Because
when you function better in the workplace, that means you get to go play
more. So watch closely and learn how to save time. In life, there are a few things
that are really important that we must manage that affects everything else in
our life. And one of those is how we manage our time. You know, we have
personal time but then we also have family time and then we have also work
time. Now, what if we could be better at managing our time at work then that
would give us more time to be with our family and then that actually give us
more time to have to our self. So, it's like, Wow, what if we could start in one
area here and just get better just a little bit at managing time. You can
already see that it can really influence the amount of time you're going to be with
your family and then also personal time that you get to go do the things you
really love to do. So, let's talk about managing that time in the workplace. What
does it take? You know, it's like well what's going on? Why... Why is there such a
challenge in the workplace with managing time? Well, before we go into some ideas
here about how to solve this problem, let's talk about what the problem is.
There... Let's just let's just call it out. There is wasted time in the workplace.
Absolutely no question, there is wasted time. And if you look for it and you look
around and notice what's going on around you and noticing how you're doing in the
day, you'll notice that there's 10 minutes here,
30 minutes here, 20 minutes here. And that adds up through the day. And
then have you ever got to the end of your workday and you're like, "Oh, my gosh.
I've worked all day long but I don't feel like I got ahead." Well, I think we
need to really think about what it takes to be a better manager of time and I've
got 4 ideas for you here that I believe will get you on the right path
and get you moving in the direction you really wanted to go. Okay. First, if you're
waking up in the morning then putting your schedule together, ah,
you're not in the right mindset. If you, the night before. It's called the P-M
planning for the A-M. If you are thinking about it at before you leave
the office, what you need to do tomorrow before you get in the office, you're in
the groove, you're in the mode. You're in the thinking zone of what today is
already been like. And you know those days where you leave work and you think,
"Well, I'll just organize what I'm going to do tomorrow when I wake up." Well, you go
home and you got family time, relationship time then you go to sleep
and then you wake up. It's a whole new day. You're not going to remember
everything that happened yesterday. You think you do, but you don't. And because
you forgot something important details and you forgot what you learned about
efficiency the day before, you forgot it. And so because you're waiting till the
next day to put your schedule together, your efficiency progress is going to be
very, very slow in its movement. So, organize what you're going to do the
next day before you leave the office because you're in the mode. Next one is
managing the whirlwind. Now, every position in any job, any occupation,
anything at all has what we call it the whirlwind. Which is the normal everyday
activities that are going on. Texting and emails and phone calls and paperwork and
things you got to send people is the stuff that just goes on all day long. But
that whirlwind can cause you to think and feel like you're actually working.
But that's just the whirlwind. Working is when you're able to complete tasks
during the whirlwind. Whirlwind activities are not tasks. Checking in on
emails and forwarding texts and that kind of stuff, that's all called
communication. That's not called work. Work is when you have tasks that you
actually take a step forward and there's progress. Whirlwind is just all the
communication and all the paperwork and the people and meet people and do this
kind of stuff. That's all day long. But as an employer, I
have watched even my own employees claim that their whirlwind was the work. And
it's like, no. That's what we just do every day. The work is what are your
3 most important tasks for the day? What's your 6 most important tasks for
the day? And during the whirlwind, we're practicing and focusing in on getting
those tasks done. That experience can happen. Now for you, if you're going
to work and you're like, "Oh my gosh, I didn't get everything done I wanted to
do during the day." You got caught up in the whirlwind. You got mixed up in the
whirlwind thinking that's what's running the day. So, whirlwind activities are
going to happen Monday through Friday. Whenever your work time is. It's just
going to happen every day. Your work is I'm focused in on my tasks. If we get focused
on the whirlwind, we'll get sucked up into the whirlwind.
But we know what our tasks are because we organized them the night before and
those are the targets for the day. That's what I'm going to finish, that's what I'm
going to get done. And because of that focus, there's a higher chance of you getting
those done instead of just getting sucked up in the whirlwind.
Next, putting out fires. You know, you'll go through a workday and something will
break, something will go wrong, the server's down, the websites down, oh my
goodness, Joe didn't show up or Larry or Sue didn't show up to work. And there's
these situations that happen. Be cautious. And careful that fires don't turn into
tasks. Because guaranteed over a workweek, something's going to happen where you got
to go in there and put a fire out. You know I'll go to got to take care of
something. But fires and whirlwinds take us away from our tasks. And when we
don't stay focused on our tasks and we keep putting fires out of whirlwinds out
and and deal with the whirlwind, we literally are just kind of just spinning
our wheels. And I can tell you as an employer, when I have employees who only
do get caught up in the whirlwind and they only put out fires, what happens is
that's not an efficient employee. What our focus is what are your
3 tasks for the day. And yes you get to put out fires and yes you get to deal
with the whirlwind. But that even happens even at home with your children. You
don't even have to have this at work. You could be... You could be a mom or a dad and
and you're managing the workweek, right? Everyday with your family and the same
thing happens the whirlwind of activities. Go to school, come back from
school, homework, lunch, dinner. That's whirlwind. And then fires is like,
"Oh no, my homework was left at the school. And left my backpack of my friends." And
we put out those fires but fires. And whirl winds will just suck the time out
of you every chance it gets. Our work is to focus in on those 3 main tasks
we're going to get done for the day. And then we put out the fires and then we
and then we manage the whirlwind. See, you're learning here that time
management actually requires focus. And what it is that we are actually focusing
on? Next, distractions versus done. At the end of the day, how do you explain your
day? See this is will help you really find out how you're wired. If at the end
of the day, all you can talk about is the distractions for the day. If that's all
you can talk about. Then now you know your mind is focused on distractions.
Whirlwinds, fires, all the drama. And now you know your mind has turned towards
those things more than just what you got done. Now, you also will know if at the
end of the day, you can see and count and measure what you actually got done. And
you're going to be proud, you're glad for it. You're just tickled for it of what you
did get done. If at the end of the day, you can go, "Okay, I got this done, I got
this done and I got kind of some of that done. But I'm going to finish it tomorrow." If
you're reviewing what you finished at the end of the day, you now realize your
mind is focused on tasks. But if you get to the end of the day and all you talk
about is the distractions then you're you're caught up
the whirlwind and the fire putting out and all that stuff. That's just going to
happen every day anyway. So, I think today's a good day for you to get a hold
of your focus and point it towards tasks. 3. And then focus on what you did
finish and not downgrade yourself for what you didn't get done. See, that
those are 2 completely different thinkers. 2 completely different
thinkers. And if you want to be better at time management, you have to change your
approach to how you see how you're performing. So, at when the workday is
over and you come home and your spouse or your friend or wherever, whoever
you're talking to they go, "So, how's your day?" If all you talk about is all the
distractions, well now you know, you're wired and you're sucked into the world
of bla, bla, bla, bla, bla, bla. And you're not going to get very much done because you
don't think efficiently. Over here if somebody says, "How's your day?" And you say,
"Oh well, I finish this. I got this done. And yeah this other part, I'm going to
finish tomorrow." And you don't even talk about distractions. Why would we go home
grumbling about distractions? They happen every day. Why would it be the highlight
of the conversation at the end of the day? What you talk about, you bring about.
What you focus on grows. And if all you talk about is distractions, you will live
distractions, you will be distractions, you will facilitate and actually create
distractions. So, get out of the distraction conversations and get into
the done conversations. What did you finish and how did that feel? That will
change the direction of your mind. Which will give you the insight of how to
manage your time. Until you change the direction of your mind, you won't have
the power to manage time. That's what we do here at 3 key elements is we help
you turn your mind in the most productive way and direction that you
could ever be in. Because there's too much time being
around with here. And you know what? Subscribe. This training video, I know
just made a big difference in your life. And there's more to come. So subscribe
here to our channel and also check us out at 3keyelements.com. And check
out our training courses. Because we're here to help you raise your life to that
next level. And you know what? I think today's a great day to change and today
is your day.