Just like with your physical classroom, you can set up a recurring location for students
on Zoom, and even set up a different recurring instance for each of your class periods or
student groups.
We’re going to start in the Zoom web portal since it offers the greatest scheduling flexibility
and options.
Go to Meetings, then choose Schedule a meeting, or select Webinars, then Schedule a webinar.
Before we move on, a quick lesson on meetings and webinars:
Zoom Meetings are available with every account, although they may include fewer features depending
on your plan type.
They’re great for interactive learning environments like a K through 12 classroom, tutoring, or
office hours.
Zoom Webinars require a specific type of license and are great for more lecture-based learning
environments like seminars, keynote speakers, and similar.
Typically only the host and panelists speak and appear on camera, while the audience may
use Q&A or chat only.
We’ll stay in the meeting scheduling view most of the time, but the webinar scheduling
experience is very similar.
Let’s get back to it!
You can think of the Topic like your class name: “Ms. Elyse’s 7th Period Art Class.”
Next, choose the date and time the first class will meet.
And after that, the Duration, which you can select in 15-minute increments from the dropdown
menu.
If your class period doesn’t start exactly on the hour, place your cursor in the field
and manually enter a time.
Your duration will still need to be selected in a 15-minute increment.
You should also know that the meeting won’t abruptly shut off once the time is up.
Setting the duration is simply for scheduling purposes.
The Time Zone will default to whatever you’ve chosen in your Profile but can be changed
here if you’d like.
Most of your students’ calendars will adjust the time zone if it differs from yours.
Since this will likely be a Recurring meeting, check the box to reveal additional options
such as the cadence of the recurrence, when it ends, et cetera.
As you can see, the options change depending on my initial choices.
Now, I’m going to skip around a bit and talk about the options especially relevant
to educators!
A Passcode is a customizable set of up to 10 characters that users must have to join
a meeting.
I would highly recommend this!
It’s an easy way to increase security with little effort.
A Waiting Room places the students in an individual virtual space until you allow them in.
Not only will this enhance security, but you can also take a quick peek at who is present
and on time before class starts.
I recommend this one too.
Require authentication to join means that participants must sign in to a Zoom account
before joining, or as an added layer, must sign in to Zoom through a specific domain,
such as the one associated with a student’s school email address.
This is a great security feature, and some schools may even require it.
In the next section, select whether you want the host (that’s you!) and participants
(that’s your students!) to have the option to begin the meeting with their Videos on
or off.
Unless additional settings are selected, both will be able to start and stop their videos
at any time during the meeting.
I’d call this one a personal preference!
In webinars, participants can’t turn on their videos, so you’ll see these same choices
but only for the host and panelists.
Following this, you’ll see Audio joining options.
This one is up to you and your school, however - you may want to allow both computer and
telephone options to offer the most flexibility.
Next, we have a series of collapsible Meeting Options.
Allow participants to join anytime lets participants join before the host.
I don’t want to make any assumptions, but teachers will probably prefer to leave this
one unchecked!
Mute participants upon entry is especially helpful for minimizing disruptions.
I might recommend checking this box.
Allow host to save video order and reload it during your recurring meeting.
This is a great way to create a seating chart for your class!
You must first have enabled this in your account for it to appear in your meeting options.
Breakout Room pre-assign allows you to group students ahead of the meeting.
Breakout Rooms are an amazing feature for educators, and you can find an entire course
and videos dedicated to them in the Learning Center.
Automatically record meeting initiates a recording when you start the meeting.
This can also be done manually at any point after the meeting starts.
There’s also a lot of great material on recording in the Learning Center.
We’re almost there!
Next, licensed users within the same account will see the option to assign Alternative
Hosts for the meeting.
This is particularly helpful if you need someone else to start the meeting for you.
FYI, co-hosts are different than alternative hosts.
Co-hosts have a lot of the same capabilities, but they can't start or end a meeting like
an alternative host.
Also, a co-host can’t be designated when scheduling the meeting -- they can only be
promoted after the meeting starts.
That’s it!
Once you press Save, your class is officially scheduled.
From this screen, you may take steps to add the meeting to the calendar of your choice
and subsequently invite your students via their email addresses.
Or, copy and paste the invitation details into the body of a calendar invite, email,
or another communication tool.
If you ever need to retrieve this information or modify the meeting before it starts, simply
return to the Zoom web portal, click Meetings, hover over the meeting topic and you’ll
be presented with buttons to Start, Edit, or Delete the meeting.
Here, you can also add polls.
Learn all about polling in another of our courses!
You can save your favorite meeting settings as a template to create your next class, including
any of the added polls.
Find and use it anytime in Meetings > Meeting Templates.
Thanks for watching, and learn happy!