We’re still working in module 4 which is the Paragraph Formatting module and we’re
now on section 2 where I want to discuss line spacing options with you.
There’s going to be times when you want to have more or less space between the lines.
So let’s go ahead and talk about how that works.
One of the things that we’ve already noticed is that when we start typing in a blank document
the spacing is not exactly single space.
Let me go ahead and put a few things in here.
Let’s go ahead and put in Draft Report.
And I want you to notice that when I hit the Enter key it looks like it’s double spacing.
Now the reason that they’ve done this with Word 2007 and higher is because in the older
versions what most people would do is they would hit the Enter key twice to get that
extra space in there.
And now you don’t have to do that.
They kind of built that in for you.
You’ll notice that when you have line spacing it’s going to be set at 1.15.
Now here’s how we know what it’s currently set at.
When I go to the Home tab here’s the Line Spacing option right here.
It’s usually set on 1.15. you’ll see a checkbox to the left of whatever setting it’s
currently on.
Also notice because it says Remove Space After that’s how you know there is extra space
when you hit the Enter key there.
So those two options are set automatically when you start typing in a new blank document.
Now I want to flip over to our Burke Flyer we’ve been working with.
So let me go back to the View tab and I’ll go back to Switch Windows, Burke Flyer.
Let’s check out this document.
So if I’m clicked anywhere in a paragraph and I go back to Home the line spacing now
is set at single spacing.
And notice there is no space after the Enter key.
These are your different choices.
When it says 1.15 that’s actually a 15% increase.
So it’s not 1.5.
It’s just an extra 15% greater than single spacing.
That actually makes it a little bit easier to read.
You’ll notice that if you’re clicked in a paragraph then whatever you do will affect
that one paragraph only.
See that?
If I have the whole document selected then whatever I do is going to affect the whole
document.
So here’s 1.15.
It makes it a little bit easier to read.
2.0 will be great if you needed to put some notes in between, especially if you’re going
to have handouts for your audience.
And you can see it just gets a little bit more spacing as you go down.
You have this option called Line Spacing here I’d like to look at and a couple of things
in here.
First of all under General here’s your alignment where you have your left, centered, right,
and justify just like we had up here.
Also if you’re working with outlines you can work with whichever level you happen to
be working on.
We’re going to be talking about indenting in the next section.
So let’s look down here at Spacing.
You have the ability to add some extra space before or after the Enter key.
When it’s set on 1.15 there was extra space after the Enter key.
You probably don’t want to have space before and after because then you really double up
on your space in there.
It looks really wide.
Over here is where I can say that I want to use single space, 1.5 which is 1-1/2 lines
or double.
I can also say At Least, Exactly or Multiply.
So if I wanted exactly let’s 13 points I can type it over here like this and I’ll
have exactly 13 points when I hit the Enter key each time.
So just kind of notice that those are some of your line spacing choices there.
There’s also a Preview at the bottom but it’s a little easier to preview it out here.
If you have options you want to set as default, so sometimes people will ask me, “How do
I set it back on single space and if I wanted to put it back on just 1.0 spacing?
How do I do that?”
Well you would choose those options and hit Set as Default and that way when you create
a new blank document it would have those choices for you already.
That’s how your line spacing is going to work right there.
Pretty easy to work with.
Let’s go ahead and move over into the next section and we’ll talk about working with
indents.