thanks acorn tv for sponsoring this video
hi my name is mariana i make videos on productivity organization task
and time management and other fun stuff and today i'll be helping you pick the perfect
full-featured college organization app according to your personality and your needs
the idea here is to really simplify your workflow and get an app that is as all-in-one as it gets
although these five apps today have different levels of in-depth features and simplicity they're
all powerful enough to help you get completely organized for the semester you can choose to use
only one of them at a time or to pair them with a different app or even a paper planner as well
okay so without further ado let's get started with app number one
click up is one of the best surprises i had last year click up has a free forever version meaning
you can basically use all of its features for free no strings attached its core purpose is being an
all-in-one app so it's more geared towards task management but they have a bunch of functions
that incorporate knowledge-based systems as well okay so with click up you can create to-do lists
with the structure of tasks and subtasks you can manage individual or team projects assigning tasks
to different people prioritizing them and then managing your workflow via timeline you can also
create documents in wikis and actually build a whole knowledge base inside the software
with the same typical slash commands that you can find in notion you can also create spreadsheets to
view your tasks as well as embedding google sheets documents directly to edit and collaborate without
leaving the app you're also able to manage your email directly within the app creating
and automating tasks and subtasks from emails and adding them to your task management system
click up also provides calendar features with timelines schedules and gantt charts that sync in
time with google outlook and apple calendars and of course you can also set up reminders as well
there are other features like time tracking resource management and comments and chats
which i'll not talk about today as they're more tailored towards business than academia
you will enjoy click up if you need to balance task management and knowledge base features if
you prefer using one organization app instead of multiple ones if you don't mind a steeper learning
curve if you prefer complex programs and apps and already know a few things about time and task
management if you don't care about personalizing and creating an aesthetic free organization system
if you want an organization system that you can use for other areas in your life
besides college organization and finally if you really need a free app to get organized
shovel is a study planner and is a combination of calendar and to-do lists the whole concept is
using time boxing or calendar blocking to organize your schedule assign your classes to specific time
blocks and then figure out when you should be doing your homework projects and study sessions
it features a really simple drag and drop system to allot tasks your calendar and create a seamless
study plan shovel has one feature that i'm yet to find in any other app and it's called the cushion
the cushion graph basically tells you according to what you've scheduled on your to-do list whether
you can get everything done on time or if you need to start cutting back on some of those tasks
in that way shovel incorporates a learning experience as well and it allows you to learn
how to manage your time better as time goes on which is perfect for someone who is new in
time management it also tracks the time you spend studying for each course which also lets you see
if you're balancing your effort in different areas or if you need to rework your schedule
so you will enjoy shovel if you need an app solely to manage college life
if managing your calendar and creating to-do lists are absolute essentials for you
if you're feeling a bit lost about organization and need to master a few essentials before moving
on to more complex apps if you want to skip building a knowledge base right now or don't
mind using a different app for that if you prefer simpler productivity tools and an easy app to use
if you don't care about personalizing and creating an aesthetic for your organization system
and if you do not mind paying for an organization app
okay so of course this one was coming right notion is a free all-in-one tool that's fully
customizable it can be a knowledge base or a task management app depending on your needs
notion is organized around the concept of pages and blocks so basically you can give a topic to
a page as well as different categories and then insert different blocks inside the page
these blogs can be tags tables images headings embedded documents calendars timelines you
name it you can move things around via drag and drop system your archives pages like you would
organize folders in your computer share notes seamlessly with classmates create lists organize
pdf documents plan for your exams and so on it's incredibly powerful and at the same time it's
simple enough for anyone to pick it up and start learning more about its functions because you can
actually import templates made from other users into your own workspace you will enjoy notion if
you need an app that incorporates task management as well as knowledge database building functions
if you like the ability to share notes easily with other people if you prefer an all-in-one
app instead of relying on a bunch of different ones if you want an organization system that
you can use for other areas in your life besides college organization if you want the ability to
keep it simple at times but also go in depth when needed if you enjoy personalizing your
workspace and creating an aesthetic for your system and if you need a free organization app
obsidian is a free app tailored to create a knowledge base on intricate and complex subjects
you can create your notes and organize them to provide a better learning experience it works
around the concept of jumping from idea to idea in a non-linear way giving you the ability to
archive information neatly while also creating the necessary backlinks between different subjects and
topics reinforcing your knowledge on the subject and showing you how some ideas are interconnected
this is translated into something they call the graph view which is an overview mind map of your
obsidian entries you can explore this graph observe how topics relate to one another and
then add new topics or move them around however obsidian is not very user friendly the user
interface can be a bit confusing and you'll have to spend some time navigating it to understand
how everything works which can be exciting for some people but a bit daunting to other people
also obsidian supports markdown formatting in plain text
and it does have task management features but for that you'll have to rely on plugins there
are a lot of them though but incorporating them into your workspace isn't as seamless as already
having those features built in the software itself all in all obsidian is heavily focused on writing
content and organizing set content it's a student's ideal sandbox for heavy revision
sessions brainstorming organizing research and projects and deal with very complex subjects
personally i think obsidian can be a great option if you want to explore its role of plugins
importing some task management features into your own workspace or if you pair it with
another simple app like shovel or either to-do list app or a calendar app as well
so you'll enjoy obsidian if you're looking for an app with the sole purpose of creating
a knowledge base if you don't mind using a different app to manage tasks or your calendar
if you feel like you already have a grasp on time management skills and task management and prefer
to dedicate your attention to heavy studying if you don't mind a steep learning curve and
spending some time navigating your workspace if you don't mind the process of browsing and
adding plugins to unlock more features and if you need a free organization app
okay so rom research is almost equivalent to obsidian it's a very comparable app but it's
not free roam research has a better ui it displays text really well and just like obsidian it also
supports markdown in plain text backlinks in rom research work better than in obsidian so first
of all each note includes linked and then linked mentions at the bottom making it so much easier
to navigate and secondly backlinks work really well in individual blogs as well so in this sense
room research is more similar to notion than obsidian so while obsidian considers that node
is the smallest entry in the database in both rom research and notion the smallest entry is a block
and you can have several blocks in one node this means that rom research works better to
link micro information and you aren't as tied to the topic of each particular page or note
like you would be in obsidian rom research also has a graph view but it has something
that completely detracts from the experience as it lacks filters or any ability to clear up the
graph while you're navigating it the more entries you have the more unreadable the graph will become
which can be pretty disappointing after spending so much time writing your notes so you will enjoy
room research for the same reasons you would enjoy obsidian both are very similar so if you
are still undecided between the two of them i'll link down below a full comparison article written
by the sweet setup which has a thorough breakdown of every single feature and component in both apps
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i hope you've enjoyed today's video and i'll see you next week bye guys