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Hello, it's Matt, and welcome to Collaboration Coach.
This time I'm going to share some tips on how to protect your Teams meeting.
Perhaps you want to make sure that only people you invite join your meeting
or you want to control who speaks and shares content
or maybe you want to make sure that no one stays on at the end when you're not there.
Well I've got 8 tips for you that will help you protect your more sensitive meetings.
The first thing you can do to protect your sensitive meeting
is to stop the invitation being forwarded to other people.
This means that when a person receives it in Outlook
there's no option to forward
so they can't share it by email.
To set that, when you create the meeting in Outlook,
go to the responses options and untick 'allow forwarding'.
And if you schedule the meeting in Teams, you do the same.
Now when your recipients receive the email they won't be able to forward it.
Next, you can make your meeting private so that no one knows what it's called
or who's coming.
If someone else is looking at your calendar,
private meetings just show up as a private appointment with no extra detail.
So they know that you're busy but not what you're doing.
To make a meeting private in Outlook,
go to the ellipsis and choose 'private' in the meeting toolbar.
In Teams, create the meeting and then drop the 'show as' menu down
and choose 'private'.
Next, if you want to protect your meeting you must control the lobby.
Making attendees wait in the lobby means that you can choose when to let them in
and this could be really good if you're conducting an interview
and you want the candidate to wait until you're ready.
To control the lobby, create the meeting and send it and then edit it
and go to the meeting options page.
From there you can set who can bypass the lobby to 'only me',
and then everyone else waits in the lobby until you admit them.
From that same options page you can also control who can speak during the meeting.
If you want to protect your meeting from people daring to speak
then just toggle the 'allow mic for attendees' to 'no'.
You can also limit who has the presenter role in your meeting.
Presenters can share content,
they can manage mics and cameras and what roles participants have.
If you want to protect your meeting from a rogue presenter
then set who can present to 'only me' from the meeting options page.
Then everybody joins as an attendee with no special permissions
to change your meeting,
From the options page you can also block the chat.
That way, people can't talk amongst themselves, which is the last thing you need!
Set 'allow meeting chat' to 'disabled' from here and don't forget to save.
Once the meeting has started you may want to ensure that no one else joins,
and you can do this by locking the meeting.
From the meeting window, go to the participants panel,
hit the ellipsis and then choose 'lock the meeting'.
Now whenever anybody else tries to join they'll see that the meeting is locked.
And finally,
when the meeting is over, you can end it so that everyone else has to leave as well.
Just choose the drop-down next to the leave button and then 'end meeting'.
Now everyone is forced to leave at the same time as you do.
Okay friends, there are my eight tips for keeping your meeting secure, private and protected.
If that video was useful then please give it a like
and why not subscribe to the channel?
Thanks for watching and I'll see you next time.
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