Hi there,
I am Rishabh from Yoda Learning Solutions
and people have been glad to watch our video on Excel, Powerpoint & Macro (VBA)
and they have come up with lots of query with respect word shortcuts tricks and tips as well
So i am not going discuss word shortcut key that relates to text bold and Italic
I have prepared quick list of very important shortcut keys and tricks which I believe even people who are working word documents
Since last two decades can make you use of and for them it will be new
Lets see some of the tricks
So it will be a very fast walk through selected shortcuts keys
Lets see i need some random text on my screen
So rather than writing something like this and show my keyboard shortcut skills
I write =rand() and press Enter
Depending on the version of the word that you are using
Your text might be different than that of mine
But both of us will get the random text. Isn't it fascinating, That was our first trick.
The second trick, I wish to change some of the font to a higher font size
Now we go to Home and then we go to Increase font icon and make use of it. Instead, I use "Ctrl + ]" to increase the font size
Besides, It's a very fast way to do that because I don't want that you on mailing tab.
Then you choose the text and go to home and click on increase font icon.
On the contrary, I can choose the text and press Control + [ for window pc and command CM + [ for mac pc to reduce the font size
Next Tricks, Quite often it happens that you wish to copy some text from a PDF document. Correct?
So i downloaded this small pocket book guide on Ind AS - Indian Accounting Standards from PWC website.
It's a Publicly available document. Infact, its very quick snapshot of very important circulars in Indian Accounting Standards guidelines.
If you are from accounting background and in Indian context you might want to refer to this.
So I am going to copy this particular text and let's assume that I want to refer it in one of my word document
The point is when I go ahead and try to paste it. You noticed.
It appears in half sentences. And you would have noticed this in other PDF documents as well.
So what we resort to is Press Delete and then go to end of statement and again press delete and so on.
So doing that is a very time consuming exercise.
Let me show you, how this can be done in an automated manner.
First, I will quickly show you the trick then I will show the logic behind that trick
So I choose this text right before this end dot. Press Ctrl H
That is what activate find and replace
I go to more button and press special. There is something called Paragraph Mark
I will click on that then I might click on replace all. Press "No" to stop windows scanning the rest of the document.
In the background, what happened is exactly it is what i was looking for.
Now, how did it happen? Let me give you the logic now.
If i go to home tab then click on this Paragraph icon.
Notice, I click on this and this gives me the sign which is invisible and cannot be printed out.
What you do when you press delete and give space. You are actually deleting the paragraph mark.
So there is no keyboard key, which actually replicate the paragraph mark.
However, as we saw ctrl + H. The More and Special Button allows me to replicate to the power p which is proxy for paragraph mark
And using this trick if you add a space between two text or not in context of this document
Then press replace all. Press no in Window Pop Up asking for searching paragraph mark in the remainder of the document.
I just want it to be done for this one paragraph.
So its a very fascinating trick. You will love it and try this when you work with next PDF documents.
So I will come with the series 2 of the word trick very soon. Till then practice these tricks so far.