welcome to the fit small business
QuickBooks Online training course in
this lesson we're going to cover how to
run an Accounts Payable aging report in
QuickBooks Online so follow along with
me
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helpful resources let's get started the
AAP aging report is the exact opposite
of the AR aging report which we covered
in the previous lesson the AP aging
report provides a list of unpaid vendors
that you owe in order for this report to
work you must set up the payment terms
your suppliers have extended to you in
QuickBooks and the setting up your
vendors lesson we walk through step by
step how to set up payment terms click
here to access this tutorial similar to
the AR aging report the ap aging report
provides you with the payments that you
have coming up with this information you
can determine how much cash you will
need to meet your obligations it is
important to pay the suppliers who
extend you credit on time so that you
can maintain a good payment history
doing so can also open the door for you
to increase the current credit amount
that they have extended to you
maintaining a positive payment history
can also improve your business credit
rating click here to read our article on
business credit rating here you will
find our ap aging report for our
fictitious company paul's plumbing we will
review paul's ap aging report to help
demonstrate the components starting with
the date similar to the balance sheet
the AP report is as of a specific date
in this example this ap aging summary
report is as of September 30th 2016 item
number two shows the aging categories
this report is organized by vendor and
then by five different aging buckets
similar to the AR aging report the
current column indicates invoices that
are not yet do beginning with the 1 to
30 day column each category represents
the number of days your invoices
our past you if you're having difficulty
meeting your obligations in a timely
manner pick up the phone and call your
supplier chances are they will be happy
to extend you some additional time to
pay your bills
in addition most of them will take a
partial payment or set up some type of
payment plan for you the worst thing
that you can do is not communicate with
them at all
totals by group is indicated here in
section 3 a good rule of thumb is to
make sure that the majority of your
outstanding payables stays within the
first three columns it should be a rare
occasion that you have something
creeping to the 61 and over categories
if you do be sure to address it as
quickly as you can with your supplier
you can run an AP aging report pretty
quickly in QuickBooks from the home page
you want to navigate to the report
Center by clicking on reports make sure
that you are on the recommended tab and
then go ahead and click on ap aging
summary from this screen we have several
options to choose from when running this
report starting with reporting period
you want to select the reporting period
that you would like to run the report
for from the drop down you can select
the preset time periods that QuickBooks
has or you can indicate a specific date
in this field the show non zero or
active column allows you to show only
active vendors or suppliers all vendors
and suppliers or just those that have a
balance other than zero and you can do
the same for the columns as well days
per aging period allow you to select the
number of days within each category so
for example we've got 1 2 30 31 to 60 60
190 each of these have 30 days within
their category and we've got 4 buckets
and so you have the option to actually
change that up to suit your business
needs once you've made all the
selections that you need to you simply
just click the run report button
and it will run the a.p aging summary
report for you so keep in mind that this
is an A
P aging summary report so these are
summarized totals of what you owe your
suppliers in order to get to the
specific invoices that you have
outstanding or bills that you have
outstanding with your suppliers you want
to click on make sure you are on the
vendor that you want to take a look at
and then if you just click on the amount
it will drill down to an AP aging detail
report that will show you the invoice
details that make up that balance and so
here as we can see ap aging detail we've
only got one bill outstanding so there's
one billed that's for that total
outstanding balance of seven hundred and
fifty-five dollars so you do have the
option to email this report print the
report or you can export it to excel by
now you should have a better
understanding of how the ap aging
summary report can help you stay on top
of the unpaid vendor invoices so that
you can be sure to pay your suppliers in
a timely manner here are a few things
that you should implement at your
earliest convenience be sure to enter a
vendor bills into quickbooks online as
soon as possible make sure that payment
terms are set up in quickbooks for all
vendors be sure to communicate to your
vendor if you are going to be late with
payment and finally review the ap aging
report on a weekly basis to stay on top
of your bills that wraps up the lesson
on how to run an Accounts Payable aging
report in quickbooks online to access
our full quickbooks online course or any
of the other lessons in this series
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